IT Procurement Intern
Details
Description
Dutystation: Copenhagen, Denmark
Functional responsibilities
Reporting to the ITG Contract Manager, the intern will amongst other things perform the following functions:
1. Assist in Procurement Processes and Documentation
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Assist in the preparation, processing and maintenance of procurement documents, including bids and offers, purchase orders, invoices, and notes to file.
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Assist in the preparation of small procurement exercises such as shopping notes and expense reconciliations
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Assist in the preparation of reports, solicitation documents, and contracts
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Ensure accuracy and completeness of procurement records and documentation.
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Assist in systematic filing and management of procurement documents across designated folders and directories, ensuring optimal organization and compliance with audit trail requirements.
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Contribute to maintaining an up-to-date database of procurement plans and processes, including tracking progress and status of each procurement exercise from initiation to closure.
2. License Management Support
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Provide assistance in the management of software licenses and maintaining overall compliance by tracking license agreements, online subscriptions, user lists, and renewal dates..
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Assist in maintaining an inventory of software licenses and ensuring adherence to licensing agreements.
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Provide support and input in the ongoing development of a Software License Management tool.
3.Market Research and data analysis support
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Conduct market research to identify potential vendors, products, and services relevant to IT procurement needs.
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Analyze market trends, pricing, and product offerings to support informed decision-making.
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Prepare reports and summaries of research findings to assist in vendor selection and negotiation processes.
Education/Experience/Language requirements
Education
The applicant must be pursuing a university degree such as Bachelor, Masters or Ph.D. (or the equivalent)in Business Administration, Information Technology, or a related field,or have graduated from such studies within three years prior to the application date of the internship.
Experience
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Experience in procurement is an advantage
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Experience in public procurement an asset
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Strong attention to detail and organizational skills.
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Ability to work independently and collaboratively in a team environment.
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Analytical mindset with a keen interest in data analysis and research.
Language Requirements
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Full working knowledge of English is essential.
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Knowledge of another official UNOPS language is an asset.
