Project Assistant, GH-TAMS

About Us

We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow.

Job Title:                                             Project Assistant, GH-TAMS

Department/Location:                       ISPI - GH-TAMS, Washington, DC

Reports To:                                         Project Manager

Type:                                                  Regular Full-Time

Classification:                                    Non-exempt

Overview: IBTCI is seeking a Project Assistant to work with the Global Health Technical Assistance and Mission Support (GH-TAMS) project in Washington, DC. GH-TAMS, a five-year contract funded by the United States Agency for International Development (USAID), will provide USAID operating units working on health-related activities in headquarters and the field with access to high-quality technical, management, and USAID expertise to support health programs. GH-TAMS will assist GH and missions with this expertise through short- and medium-term consultant services, supporting USAID’s global health strategic priorities: 1) Preventing child and maternal deaths; 2) Controlling the HIV/AIDS epidemic; and 3) Combating infectious diseases.
Responsibilities

Essential Duties/Tasks and Responsibilities:  

• Update and search project databases;
• Create, maintain, and upset consultant and assignment files;
• Facilitate administrative closeout and write assignment summaries;
• Manage project inventory;
• Assist and arrange travel logistics (flights, hotel reservations, travel insurance, and visas for traveling consultants);
• Conduct employment history verifications and reference checks;
• Assist with recruitment in drafting and listing ads online, monitor recruitment applications, and follow-up with candidates;
• Provide administrative support to staff and consultants throughout their assignments (reviewing invoices, obtaining travel advances, etc.)
• In addition, as time permits, there may be opportunities for the project assistant to work closely with Project Managers in managing assignments

Qualifications

Minimum Requirements:

• One to three years in international development or project management
• Outstanding written and oral communication skills
• Excellent interpersonal skills
• Well-organized, attentive to detail, skills in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously
• Works well independently and in terms; pro-active in anticipating work requirements and problem solving
• Mastery of Microsoft Office (spreadsheets, database use, and presentation software)
• Written and verbal fluency in English required; other foreign languages fluency is desirable

Preferred Knowledge, Skills and Abilities:

• Experience and/or familiarity with USAID-funded projects
• Previous administrative experience, preferable with a USAID-funded project

Education: Bachelor’s Degree required, Master of Arts of Master of Public Health preferred.

Working Environment: Work is typically performed in an office environment. Currently the company is allowing for remote work due to COVID 19 in the District of Columbia, Maryland and Virginia (DMV) area. This can be updated by the company.

COVID Vaccine status: As a condition of employment, IBTCI requires all new employees to be fully vaccinated against COVID-19. Candidates should be prepared to submit proof of COVID-19 vaccination upon hire or request for an accommodation with HR that is consistent with our COVID-19 safety protocols and policies. 

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:  None

Travel: This position does not require travel.

Work Authorization:  Candidate must be authorized to work in the U.S.A.  Visa sponsorship is not available for this position.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building.   We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.  VEVRAA Federal Contractor.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page).