Project Coordinator, Strategic Initiatives

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Last update: May 9, 2022 Last update: May 9, 2022


Deadline: Jul 31, 2022 Deadline for applications has passed
Location: USA USA
Organization: EnCompass LLC
Sectors: Administration Administration
Job type: Permanent position
English English
Work experience: From 3 years
Date posted: May 6, 2022


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Position Description

The Project Coordinator will provide proactive, customer-focused administrative, operations, and programmatic support for the EnCompass Learning Center, the Global Waters Communications and Knowledge Management contract as well as other projects in the Strategic Initiatives practice area. We are looking for someone who is highly organized, detail-oriented, proactive, and can coordinate multiple activities simultaneously, with an interest in communications and adult learning programs.

Qualified candidates based in the Washington DC metro area will be given first consideration, but this full-time role could remote within states where EnCompass is registered in the US. Candidates must be legally authorized to work in the US for any employer without sponsorship.

Position Duties and Responsibilities

Essential functions include:

Project Responsibilities:                                                    

  • Support project managers with communications, scheduling and coordination with clients, subcontractors and consultants
  • Support the production of project deliverables, this may include writing, proofreading, and/or coordinating translation, editing, and formatting services; supports the process of ensuring the quality of project deliverables
  • Support project managers with budget and deliverable management, including tracking the development and submission of contractual monthly, quarterly and annual technical and financial reports for clients.
  • Support finance department in processing consultant invoices, preparing billing, keeping track of project expenses, drafting consultant agreements and the purchase and payment of products and services
  • Support the administration, design, data collection, data analysis, and report-writing for training needs assessments and training evaluations
  • Produce online meetings, webinars, and virtual instructor led training (vILT) sessions, as needed
  • Work closely with clients and participants in organizing learning events (e.g., maintaining up to date participant lists, drafting communications, sending welcome letters, responding to questions, etc.)
  • Provide support to consultants (trainers, facilitators and coaches), including communication via email, conference calls and in-person meetings

Team Responsibilities

  • Support team coordination around contract deliverables including regular communications around work plan, tasks, and activities
  • Populate and maintain team and project knowledge management platforms, to include SharePoint team and communications sites 
  • Interact with appropriate level client points of contact, as needed
  • Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass activities
  • Other duties as assigned

Position Requirements

  • Minimum of Bachelor’s degree and 3 years of experience or an Associate’s degree with five years of experience or a High School Diploma and 7 years of experience. At least 2 years of experience should consist of providing administrative support to project teams
  • Knowledge of US Government financial reporting and compliance processes and requirements desirable
  • Experience in supporting donor funded procurements and subcontracts desirable
  • Exceptional organizational skills and attention to detail
  • Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment
  • Excellent verbal and written English language skills, knowledge of Arabic, Spanish or French language a plus
  • Previous event planning and management experience
  • Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Knowledge of Google Suite application (Google Docs, Google Slides, etc.) a plus
  • Proven capacity to take initiative and willingness to learn new skills as needed
  • Strong work ethic and the ability to work well independently and as part of a team
  • Outstanding interpersonal skills and ability to interact with individuals at all levels
  • Familiarity with e-learning tools, virtual Instructor-Led Trainings (vILT) on Zoom, Blue Jeans, Google Meets and other online instructional products highly desirable
  • Familiarity with drafting communications for social media and web-based platforms highly desirable
  • Ability to handle confidential information with discretion
  • Ability to work in a strengths-based appreciative environment with colleagues and clients

How to Apply

Please submit CV and cover letter and complete the online application.

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

For US-based positions: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.