ABOUT THE OPPORTUNITY
The Subgrants Officer will assist the Subgrants Manager with the capacity building and training of local partners. They will support with preparing payments, monitoring the subgrant, and reviewing financial and narrative reports. This position reports directly to the Subgrants Manager for MENA, providing overall support to both programs teams and local partners with start-up and ongoing capacity building, as well as with compliance with internal and funder policies.
This is a remote-based position. Preference will be given to candidates based in the MENA region; however, all remote candidates will be considered. You must have work authorization in your location that does not require sponsorship from Internews. Additionally, there are locations in which Internews is not able to support fully remote work.
Wherever possible, we work to try to find solutions for international hiring that work for both the company and the candidate. This means that some of the particulars around the offer for a role will be dependent on several factors and that the benefits and salary structure that apply to a position will ultimately be based upon the candidate’s location and where the role is hired.
Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon.
This is a limited term position with an anticipated end date of 2023, this position may possibly be extended contingent upon funding.
OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING
We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity and justice for all people . Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences.
DAY-TO-DAY TASKS will include:
- Maintain internal shared files of all local partners.
- Support Subgrants Manager in preparation of toolkit guidance documents as needed/requested.
- Support project teams and Subgrants Manager to determine most appropriate subgrant instrument.
- Support Subgrants Manager with capacity building and training of local partners, including the development of policies recommended during the initial start-up phase.
- Support Subgrants Manager in the review of financial and narrative reports, including follow-up as needed.
- Maintain internal tracker for subgrants reporting, payments, modifications, internal and funder approvals, etc.
- Works closely with local partners to collect all initial supporting documentation (questionnaire, capacity assessment, etc).
- Support Subgrants Manager with monitoring the status of subgrants by activities in comparison with the overall budget and propose ideas where necessary for potential modifications, extensions or any appropriate actions accordingly.
- Assists with preparing payment requests, including banking information, packaging due diligence documentation and troubleshooting disbursement issues.
- Fielding questions on compliance from internal programs teams and local partners.
- Support the Subgrants Manager with modification requests to existing subgrant agreements.
- Ensure relevant project team members and sub-recipients are informed of upcoming deadlines for deliverables and follow-up as needed.
- Support the Subgrants Manager with ensuring required vetting has been completed prior to engagement.
- Other tasks as assigned.
- In all duties, an understanding of and demonstrated commitment to upholding Internews' Core Values .
QUALIFICATIONS WE'RE LOOKING FOR:
- Minimum of 5 years of working experience with international NGOs
- Relevant University degree in Finance, Business, or another relevant area of studies or equivalent lived/professional experience.
- Familiarity with USG rules and regulations, particularly USAID and US Department of State
- Excellent communication and organizational skills
- Demonstrated intermediate expertise in Microsoft Office, particularly Excel
- Proven ability to set priorities, manage time effectively and handle on-going assignments
- Demonstrated analytical and problem-solving ability skills
- Proven ability to work both independently and as an effective team member
- High degree of social adaptability and sensibility to cultural differences
- Willingness to work flexible hours to accommodate multiple time zones
Note: Candidates who do not have these preferred qualifications, but are interested and willing to learn, are encouraged to apply.
- University degree in financial management preferred.
- Experience with budget management and financial reporting preferred