Energy Management Information System (EMIS) Assistant FBiH

Background

The GCF Funded Climate Change Mitigation Project “Scaling-up Investment in Low-Carbon Public Buildings” aims to overcome barriers to investment in low-carbon retrofits of public buildings by addressing country and sector-specific investment risks, as follows:

Output 1 will provide technical assistance (TA) to public and private sector stakeholders at municipal, cantonal, entity and national level in BiH to help address non-financial barriers, and to create conducive policies, regulations and capacities for implementation of the National Investment Framework for Low-
Carbon Public Buildings.
Output 2 will facilitate implementation of the National Investment Framework for Low-Carbon Public Buildings, including the required investment support to improve risk-return profiles and to bring prospective low-carbon building projects to financial close.

Overall, the project will result in a direct reduction in greenhouse gas (GHG) emissions of 2,02 million tCO2e over the lifetime of the investments enabled, at a cost to the GCF of US$ 9/tCO2e. Within the Project, the EMIS – Energy
Management Information System will be used in prioritization of the different investments by energy savings, energy related costs and by pay-back period, making it easier to prioritize between different investment opportunities. EMIS is a software application for the monitoring and analysis of energy consumption in public sector buildings and is an essential tool for systematic energy management.

It consists of web applications and databases that can be accessed via the Internet. Accessibility of EMIS, via the Internet, provides easy entry of data which could be easily analysed and printed in the form of graphs and reports.
The main purpose of the system is dynamic monitoring of energy and water consumption in the facility. Input data include all data related to buildings; the general characteristics of the building; energy systems in the building; daily readings from the meter (remotely or manually entered) and the monthly bills for consumed energy and water. In order to better analysis and calculations of indicators of consumption were integrated and climate data were
integrated. Based on the input data user shall take appropriate energy efficiency measures that result in energy and financial savings.

EMIS has been already developed (by UNDP Croatia) and widely used in Croatia, Serbia and Bosnia and Herzegovina.

Duties and Responsibilities

EMIS Assistant will assist to Environmental Protection and Energy Efficiency Fund of Republic Srpska, Civil Engineering and Ecology of Republic of Srpska, Federal Ministry of Physical Planning, Ministry of Physical Planning, Environmental Fund of the Federation of Bosnia and Herzegovina, energy associates, energy managers and other relevant stakeholders in day-to-day implementation of the EMIS in Bosnia and Herzegovina, especially in smooth collaboration with local implementing partners. During the performance of the tasks, the EMIS Assistant will also be dealing and interacting with the representatives of public facilities in BiH and assisting in introducing EMIS (Energy Management Information System) application to users, and/or other target audience after the specialized training.

The EMIS Assistant FBiH will have following main functions:
a) Support and communicate with energy associates, energy managers and other relevant stakeholders, on simple troubleshooting of EMIS, data entry controlling, data processing and simple analysis.
b) Collect and analyse data for the building stock register of municipalities.
c) Prepare and enter relevant data into EMIS.
d) Create register of buildings in EMIS and populate the database on buildings i.e energy and water consumption (bills for water/electricity/fuel/heat), and other related data.
e) Import and verify data in the Energy Management Information System - EMIS application.
f) Assist in implementation of other activities of EMIS implementation.
g) Undertake administrative tasks, verifying information and responding to queries.
h) Prepare periodic reports, regarding project implementation and monitoring of project relevant activities/indicators.
i) Support to delivery and/or organizational support for EMIS trainings for energy associates /energy managers /end-users on data collection and entering into EMIS.
j) Provide technical and administrative support to project staff in the implementation of Project activities
k) Perform various technical and administrative matters related to implementation of GCF LCPB Project.

Under the supervision of the Project Manager, EMIS Assistant FBiH will assume the responsibility for the above listed tasks, with due respect to UNDP rules and regulations and in accordance with the UNDP internal control framework. The incumbent will be based in Sarajevo with full-time presence at the Federal Ministry of Physical Planning.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

2030 Agenda: People

Gender

Gender mainstreaming

Ethics

UN policy knowledge -ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business Management

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skilful grasping their usage or through understanding their impact and empowering others to use them as needed

Business Development

Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share, particularly externally

Business Management

Monitoring

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results.

Business Management

Evaluation

Ability to make an independent judgement based on set criteria and benchmarks - ability to anticipate client's upcoming needs and concerns.

Business Management

Customer Satisfaction/Client Management

Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs;

Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests;

Required Skills and Experience

Minimum Qualifications of the Successful NPSA

Min. Education requirements

Secondary school education, preferably general high school
Bachelor’s degree in engineering, economics, social sciences or related filed would be an advantage

Min. years of relevant work experience

At least 5 years (with secondary education) or 3 years (with Bachelor’s degree) of relevant experience providing technical and logistical support in implementing projects with international organizations or core company activities;
Working experience related to the public sector in Bosnia and Herzegovina
Experience providing administrative and/or technical support in organization/implementation of educational trainings, courses, seminars, classes, etc.

Required skills

Knowledge of system solutions for public administration.
Familiarity with data analysis.
Experience in report writing.
Knowledge of MS Word, Excel and email communication software;
Excellent written and verbal communication skills as well as drafting skills;
Strong organizational skills, ability to track and juggle multiple tasks;

Desired skills in addition to the competencies covered in the Competencies section

Ability to work in an environment requiring liaison and collaboration with multiple actors including government representatives, donors and other stakeholders.
Familiarity with EMIS (Energy Management Information System) application is an advantage.
Familiarity with UN system and UNDP rules and procedures.

Required Language(s)

Good written and verbal command of the Local languages and English language;