Procurement Manager, CATALYZE

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Last update: Dec 7, 2022 Last update: Dec 7, 2022

Details

Deadline: Jan 6, 2023 Deadline for applications has passed
Location: USA USA
Sectors: Procurement Procurement
Job type: Contract, 12 months +
Languages:
English English
Work experience: <1
Date posted: Dec 6, 2022

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Description

About Palladium:

Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.

This Opportunity:

The Procurement Manager plays a key support role in ensuring CATALYZE procurement, subcontractor monitoring and management, and close-out practices are appropriately implemented. The Procurement Manager is responsible for the management and implementation of effective and efficient procurement activities that deliver the project in accordance with contractual obligation, company policies, Group Standard Operating Procedures (SOPs), Guidelines and client rules and regulations.

CATALYZE is a $250 million 8-year program, designed to mobilize $2 billion in private capital, especially to underfinanced social sectors (such as education) and higher risk countries (especially low-income and post-conflict countries) around the globe, complemented by a cross-cutting inclusion of gender-lens investing. CATALYZE serves as a “platform of platforms” that provides services to many missions and bureaus that “buy in” to tap the CATALYZE investment and pay-for-results project management expertise. Our aim is for investors to explore and find commercially viable opportunities and approaches to creating jobs, developing sustainable social services, tightening, and rationalizing supply chains, and advancing inclusive growth – ultimately, reducing the need for development institutions to provide donor funding.

Location:

The position is based in Palladium’s Washington D.C. office. 

You and Your Career:

If you are a problem-solver, collaborator, and doer, and you have expertise in USG procurement, we are interested in hearing from you. 

We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!

Reporting and Supervision:

This position will report to the CATALYZE Director of Finance & Compliance in Washington, DC.

Primary Duties and Responsibilities: 

General Support

  • Be a subject matter expert to provide staff with consistent and clear guidance on and interpretation of Palladium and USAID regulations and terms and conditions as they relate to the procurement lifecycle and administration of subcontracts
  • Ensure that award requirements and USAID regulations for subcontracts are met in relation to the expenditure of funds, subcontracting, personnel, procurement, property management, travel, and other areas
  • Prepare, update, and maintain project-customized templates in coordination with the Director of Finance and Compliance as well as Palladium Contracts and Compliance department, including maintaining all templates up to date with required USAID flow downs
  • Liaise with Palladium Contracts & Compliance (C&C) team to stay informed of any changes and updates to the relevant regulations as they relate to administration of subcontracts
  • Conduct spot checks to confirm buy-ins are maintaining audit-ready subcontract files
  • Maintain the approved project Grants and Subcontracts Manual
  • Manage and coordinate FFATA reporting
  • Track use of small businesses for client reporting
  • Provide feedback to the Director of Finance and Compliance on ways to improve procurement processes

Support to Field Office Buy-in Teams

  • Liaise with buy-in procurement and operations teams through the home office buy-in Activity Management Units to ensure proper procurement processes are in place and are being followed
  • Support the development of proper and compliant solicitations
  • When requested, support buy-in teams troubleshoot upcoming or ongoing procurements within their expenditure authority
  • For procurements above the micro-purchase threshold, provide detailed review of RFPs, RFQs, and other procurement documents to be publicly posted to ensure they are complete and compliant
  • Where inefficiencies are identified in procurement processes, recommend corrective actions in coordination with the relevant buy-in AMU
  • Provide targeted trainings to buy-in procurement, operations, and/or technical teams, as required, to build their capacity in procurement implementation and management

Support to Home Office Buy-in Teams

  • Serve as primary point of contact for buy-in Activity Management Units on all procurement, monitoring and management, and close-out activities
  • Support Activity Management Units, where necessary, develop and implement detailed procurement plans to support buy-in delivery
  • Support the development of proper and compliant solicitations
  • Review and finalize any procurement packages/processes which are above the expenditure authority of the buy-in teams for Director of Finance and Compliance approval
  • Where USAID consent to subcontract or other USAID approval is required, prepare USAID submission communications
  • As needed, assist buy-in teams with vendor negotiation, pre-award risk assessments, and cost and price analyses
  • Provide targeted trainings to build their capacity in procurement implementation and management

Support to CATALYZE Core Management Team

  • Lead and manage procurements for Core team including for Communications and MEL components
  •  Monitor business risks including but not limited to tracking payment delays, execution of subcontracts, implementation delays, and subcontractor performance
  • Contribute to the project’s financial forecasts by closely tracking subcontractor invoicing projections

Key Competencies Required:

  • Extensive experience managing USAID subcontracts with partners of varying capabilities, with management of multi-country programs a plus
  • Expert level knowledge of various types of FAR based contracts (such as CPFF, CPAF, T&M, and FFP)
  • Proven experience in competing, evaluating, negotiating, administering, and closing-out subcontracts
  • Demonstrated experience in designing and delivering comprehensive trainings and capacity building activities to staff
  • Strong analytical skills to successfully perform financial reviews, determination of responsibility, and other forms of qualitative analysis
  • Extensive experience in budget preparation and analysis, award negotiations, subcontract management, procurement, performance auditing, and dispute resolution
  • High level of attention to detail and accuracy
  • Proven ability to work closely with technical staff to develop solicitations (RFPs and RFQs)
  • Strong organizational and planning skills
  • High standard of written and verbal communication skills
  • Excellent skills in Microsoft Office, particularly advanced Excel
  • Excellent English language communication skills; fluency in an international language a plus
  • Familiarity with the inclusive finance, blended finance, and impact investing field a plus
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