Finance Clerk

Job Description

Background and Organizational Context

Under the guidance and supervision of the Finance Analyst, the Finance Clerk provides financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Clerk works in close collaboration with the Operations, Management Support and Business Development, Programme and other teams in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Position Purpose

The key results have an impact on the execution of the CO financial services. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.

Key Duties and Accountabilities

1. Provides support to Operational and Financial management strategies focusing on achievement of the following results:

Full compliance with UN/UNDP rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
Input to the CO business processes mapping and elaboration of the content of Internal Standard Operating Procedures in Finance, in consultation with the direct supervisor and office management.

2. Provides effective support to administration and functioning of the optimal cost recovery system focusing on achievement of the following results:

Processing of cost-recovery bills in Atlas/Quantum for the services provided by elaboration and implementation of the income tracking system and follow up on cost recovery.
Extraction of data from various sources.
Maintenance of the filing system
Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.

3. Provides accounting and administrative support focusing on achievement of the following results:

Proper control of the supporting documents for payments, preparation of the supporting documents for direct payments, VAT certificates and cash transfer (OFA).
Processing of PO and non-PO vouchers, VAT certificates for development and management projects, and on behalf of Atlas Agencies and non-Atlas agencies.
Revision and confirmation of validity of charges by verifying authorized amounts and ensuring availability of budgets and funds.
Processing of transactions, ensuring that they are correctly recorded and posted in Atlas in conformity with the internal expenditures control system.
Timely corrective actions on erroneous data in Atlas/Quantum.
Compilation of data for internal/external audit.
Provision of inputs to reports including donor reports.
Maintenance of the proper filling system for finance records and documents.
Extracting, inputting, copying and filing data from various sources.
Provides customer services for deliverance of check payments and VAT certificates as required.

4. Ensures proper CO cash management focusing on achievement of the following results:

Follow up and maintenance of schedule payments and income. Makes pertinent adjustments to project contributions schedule.
Follow up with projects cash position to ensure sufficient funds on hand for disbursements and timely recovery of funds.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the organization of training for the office staff on programme/operations related issues.
Synthesis of lessons learned and best practices in programme finance.
Sound contributions to knowledge networks and communities of practic.

Requirements

Education: Secondary Education, with specialized certification in Accounting and Finance is desirable.

Experience, Knowledge, and Skills:

4 years of relevant accounting and financial experience at national level is required.
Experience in the usage of computers and office software packages (MS Word, Excel, Power Bi, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Knowledge of IPSAS and/or IFRS desirable.
Fluency in Spanish and English.

Expected Demonstration of Competencies

Core:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvement.

Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determinatio: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminatio.

Cross-Functional & Technical competencies:

Business development: Human-centred Design. Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.

Business direction and strategy: Effective Decision Makin.Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Business management: Communication. Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Finance: Accounting (General). Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Keywords: 

Hard working person
Discretion
Team building
Client Satisfaction
Diversity and inclusion
Knowledge building and sharing