The Finance Officer will support the PROPEL Health and is responsible for ensuring compliance with the Malawi government, donor, and company policies and procedures in the areas of finance and office administration.
Budget, Accounting and Financial Management:
Help the Finance Manager ensure all finances are managed in alignment with the Malawi government regulations, company and client’s financial policies and procedures
Support the Finance Manager prepare, review and revise project budgets and expenditure forecasts
Support the Finance Manager with data entry of forecast figures for activity expenditures
Help draft field cash requests for Finance Manager to review
Communicate and follow up with relevant suppliers, consultants, vendors, contractors, and staff with regards to invoices, payments, advances, or finances
File and review invoices for payments. Ensure necessary review, deliverables, and approvals before submitting to the Finance Manager for review
Pay attention to invoices and ensure applicable tax withholding and deductions are taken care of as per the Malawi laws and regulations before the Finance Managers reviews and processes payment
Help maintain bank and petty cash account transaction records and supporting documentations
Enter data-entry to record all financial transactions in the financial templates provided by HQ, accurately and in a timely fashion. Prepare, review, and submit regular field vouchers and financial reports to the Finance Manager, as deadlines dictate
Collect bank statements for the bank accounts so the Finance Manager can review cash book and reconcile the accounts
Help the Finance manager process for applicable tax exemptions and VAT reimbursements during or after procurements
Assist in end of year financial audit, as required by the Finance Manager
Other duties as assigned by the Finance Manager
In consultation with the Finance Manager, assist the project team in the procurement of consultants, vendors, and contractors.
Ensure that invoices are received, reviewed, approved before the Finance Manager issues payments in accordance with the agreement.
Payroll & VAT:
Help the Finance Manager process employee salary administration according to Malawi laws, statutory requirements for income taxation, social security and other contributions, medical care, insurance, and other benefits
Help the Finance Manager ensure payroll is correctly calculated and that salaries and withholdings are paid on time
Help the Finance Manager process for applicable tax exemptions and VAT reimbursements during or after procurements
Ensure VAT reimbursement and supporting documentation are submitted to the Malawi Revenue Authority (MRA) on time
Any other payroll & VAT duties as assigned
Help the finance manager ensure all payroll, withholding, VAT reimbursement documents are on file for a future audit
Any other audit duties as assigned.
3-5 years of work experience in finance with an international organization and USG-funded project experience
Thorough knowledge and understanding of professional accounting principles, theories, practices, and terminology as well as principles and accepted procedures associated with USAID regulations is highly desirable
Previous experience in payroll, expense reporting, invoice processing and ensuring completeness, accuracy, and validity of accounting data of documents
Previous experience with financial data entry for accounting reports (i.e., field vouchers)
Previous experience monitoring bank account and advising leadership if the account has insufficient funds for the next month
Previous experience in assisting with Value Added Tax (V.A.T) reimbursements
Demonstrated ability to work effectively in team-based environment
Strong written and verbal communications skills
Malawi nationals are strongly encouraged to apply for this role.