Head of Programmes

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Last update: 4 days ago Last update: Jan 24, 2023

Details

Deadline: Feb 3, 2023
Location: Myanmar Myanmar
Organization: MA-UK Myanmar
Sectors: Programme & Resource Management Programme & Resource Management
Job type: Contract, 12 months +
Languages:
English English
Work experience: From 8 years
Salary: 3460 - 4480 USD / month
Date posted: Jan 24, 2023

Description

Job Purpose: The Head of Programmes (HoP) manages and oversees overall programmes implementation, provide leadership and management of the strategic programming to strengthen MA‐UK’s programme development, quality and accountability. The HoP ensures the internal coherence between programmes activities and donor compliances. He/she is also responsible for ensuring that programmes are driven by needs, evidence‐based, adaptable to contextual changes, sustainability, and conflict sensitivity. Also ensures all programmes are resourced appropriately and monitored closely by visiting field offices and project sites accordingly.

Key Accountabilities:

Development, Implementation and Management of all Programmes

Oversee the implementation of all MA‐UK (Myanmar) programmes, providing intellectual vision and strategic direction to ensure all programmes are in line with MA‐UK strategic priorities.
Ensure the delivery of MA‐UK (Myanmar) country programme with demonstrable impact and ensure that programmes meet overall quality and learning standards.

With the assistance of project managers, assist in the compilation of the Annual Report, and work‐plan budget(s).

Prepare and/or review draft proposals, reports, and other outputs to ensure quality and accuracy with respect to content, and confidentiality of sensitive information.
Review and lead in the production of high‐quality reports and ensure their accuracy and timely submission to donors, HQ and other relevant stakeholders, in addition to ensuring confidentiality of sensitive information.

Conduct programme analysis, draw conclusions and make recommendations involving a range of inputs to enhance programme delivery.
Make key decisions in relation to programme implementation, offer and discuss solutions to problems that arise throughout the programme cycle.

Manage and monitor all programme components – training, technical assistance, grant‐management, compliance, etc. – to ensure programmes are meeting their proposed aims and objectives on time and within budget, with high quality outputs for beneficiaries, and satisfaction for donors and other stakeholders.
Lead the programmes team in the development of sustainable programmes and quality proposals targeting institutional funding, using participatory approaches that involve all relevant stakeholders, ensuring that these are in line with MA‐UK strategic and thematic objectives.
Ensure programmes comply with all policies and procedures, as well as legal and regulatory requirements.

Programme Quality, Monitoring & Evaluation

Supervise the development and implementation of an organisation‐wide strategic plan with mechanisms for programme monitoring, evaluation, accountability and learning (MEAL).
Supervise programme quality to ensure sound programme design, robust monitoring and evaluation activities are planned and undertaken, and that evidence of impact is documented and disseminated to relevant stakeholders.
Lead the programme team to develop, finalise and closely monitor programme budgets.

Build and Maintain Donor/Partner Relations

Work closely with the Programme Development Manager and Country Director to diversify funding sources for ongoing activities and new programmes through developing existing or new relationships with donors and other key partners.
Engage in active fundraising for programmes in key focus areas, and develop and implement a resource mobilisation and outreach strategy for the organisation, concentrating in particular on institutional donor funding.
Oversee the partner portfolio, with specific reference to the identification of both implementing and strategic partners and building and maintaining these relationships.

Develop, facilitate, and maintain links with civil society (including non‐implementing partners), the private sector, academic/knowledge institutions, and governments, that can be used to enhance MA‐ UK’s work, and identify key partners to collaborate with on the delivery of programmes.

Ensure excellent accountability and service delivery to beneficiaries, incorporating feedback and complaint mechanisms, and high levels of community participation in project designs, implementation, and evaluation.

Supervise and Coach Project Teams

Technically supervise and lead the programme team in various programmatic areas – livelihoods, microfinance, health, education, emergency response, etc. Facilitate project and programme officers in planning and ensuring that deliverables are met in accordance with proposals, plans, budgets and donor regulations.

With support from the Human Resources Manager, manage the life cycle of individuals within the programmes team from pre‐recruitment to exit, including performance management processes, people’s development and working with HR on issues such as disciplinary matters among others.

Provide regular one to ones to the relevant employees, ensuring that you adhere to MA‐UK’s annual appraisal “PACE” framework.

Ensuring that relevant employees are set with annual SMART objectives and making sure that you are aware of your SMART objectives from your line manager.

Identify and address capacity gaps, and provide ongoing support to programme staff, ensuring team members have access to staff development opportunities.
Identify and ensure support for staff capacity building and training where it is needed, and in cooperation with senior management, help to develop and implement staff capacity building plans.

Maintain constructive, purposeful, trust‐based and sincere relations with all colleagues.

Motivate the programme team and ensure they have clear SMART annual objectives that are derived from organisational objectives.

Representation

Contribute to the creation and maintenance of a positive image and the overall credibility of MA‐UK Myanmar.
Support the representation of MA‐UK (Myanmar) at key events and in key forums, participating in inter‐ NGO coordination meetings, cluster meetings, meetings with government departments at national and provincial levels, and any other relevant institutions.
Liaise with officials in the government, donors, UN agencies, NGOs, and the media, in order to maintain a close and positive working relationship between MA‐UK and external institutions/partners.

When required, assume the role of Acting CD.

Others

Participate in all meetings, committees, forums, projects, and assignments as required.

Maintain and store all records in line with MA‐UK document management and IT policies. Comply with all policies, procedures, legal and regulatory requirements.
Champion our values of compassion, empowerment, justice for all and accountability when performing your work.
Any other duties commensurate with the accountabilities of the post.

Person Specification

Qualifications

Bachelor’s degree in international development or equivalent - Essential - Application

Postgraduate degree in international development, sustainable livelihoods, humanitarianism, programme management, or equivalent. - Desirable - Application

Experience & Knowledge:

At least 8 years of successful development and/or humanitarian programmes managements as Manager and above levels. - Essential - Application and Interview

At least 3 years of experience as a Senior Management Team - Desirable - Application and Interview

Solid understanding of development and/or humanitarian programmes design, implementation, and evaluation. - Essential - Application and Interview

Experience of successfully fundraising and dealing with institutional donors and international donors. - Essential - Application and Interview

Proven experience in monitoring and evaluation of programmes‐using of quantitative and qualitative research methods. - Essential - Application and Interview

Proven experience and knowledge of effective budgetary control and grant management. - Essential - Application and Interview

Knowledge of Sustainable Development Goals and their relevance. - Essential - Application and Interview

Knowledge of SPHERE, CHS and DEC Accountability Framework priorities and other humanitarian/development sector initiatives and standards. - Desirable - Application and Interview

Solid understanding of Myanmar contexts - Essential - Application and Interview

Skills & Abilities:

Good interpersonal and communication skills and ability to liaise effectively with people at various levels. - Essential - Application and Interview

Good teamwork skills with the ability to work with different and sometime conflicting agendas. - Essential - Application and Interview

Good organization, coordination, and project management skills. - Essential - Application and Interview

Strong and well‐developed analytical skills coupled with experience of writing quality proposals and reports, strong analytical abilities. - Essential - Application and Interview

IT literate with knowledge of Microsoft Office applications and the ability to learn and use any software adopted by MAUK, Myanmar. - Essential - Application and Interview

Ability to adapt to changing deadlines and priorities. - Essential - Application and Interview

Ability to work in and with a diverse team. - Essential - Application and Interview

Ability to work under pressure and on own initiative. - Essential - Application and Interview

Ability to analyse and assess complex situations and develop policies. - Desirable - Application and Interview

Willingness to travel at very short notice. - Essential - Application and Interview

Commitments:

Commitment to MA‐UK, Myanamr’s mission, visions and values - Essential

Commitment to MA‐UK, Myanmar’s ethos - Essential

Commitment to equality of opportunity and diversity - Essential

Commitment to Child and Vulnerable Adults‐Safeguarding policy and Procedure, Code of Conducts - Essential

You will display the competencies below :

Competencies / Definition

Team working - Co‐operates with and respect colleagues to exceed up and beyond individual efforts

Communication - The ability to listen, express and communicate information effectively

Performance Management - Delivery of organisation objectives through effective setting of SMART personal goals and team goals

Results Focused - Getting the job done in an efficient way through effective time, task and financial management

Leadership - Inspiring, supporting and developing others to achieve outstanding levels of performance

Innovation & Continuous Improvement - Constantly seeking to improve the way business is done through analysis, creativity, problem solving and change initiatives