Project Manager NPSA 8

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Last update: 8 days ago Last update: Jan 25, 2023


Deadline: Feb 9, 2023
Location: Guinea-Bissau Guinea-Bissau
Sectors: Programme & Resource Management Programme & Resource Management
Job type: Contract, 12 months +
English, French English, French
Work experience: From 2 years
Date posted: Jan 25, 2023


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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Office/Unit/Project Description

Present in the country since the signature of the Cooperation Agreement with the Government of GuineaBissau on 29 June, 1975, immediately after its independence, UNDP CO in Guinea-Bissau has been the lead partner providing support to the Government in the areas of good governance, sustainable, inclusive and resilient development, working for a future that offers equality, dignity and opportunities for all. Key programme focus areas are: a) governance: constitutional review, rule of law and local governance structures and empowering women, youth and civil society; b) promoting inclusive economic growth: poverty reduction, decent work, food security, and the structural transformation of the economy through economic diversification, agricultural technology and value chain development and market support systems; c) climate change adaptation, disaster risk management and mitigation, preservation, and development of biodiversity; and d) health and social protection.

The Government of Guinea Bissau received support from the Green Climate Fund (GCF) to advance the development of a National Adaptation Plan (NAP) with the goal of decreasing vulnerability to climate change. This NAP process will help Guinea Bissau build climate resilience by improving institutional and technical capacity for climate change adaptation (CCA) planning, examining climate risks, determining CCA priorities, integrating CCA into national and sectoral planning and budgeting, and increasing investment in adaptation actions.

This goal will be achieved via three interrelated outcomes, as follows:

Strengthening institutional and human capacities to coordinate and manage climate change adaptation planning and implementation
Developing an integrated national climate risk assessment and identifying adaptation priority areas for inclusion in a National Adaptation Plan Framework document; and
Integrating adaptation priorities into national planning and budgeting processes.

Project Manager will be responsible for the overall management of the Project, including the mobilisation of all projects. It is the PM’s primary responsibility to ensure that the project produces the results specified in the project document, to the required standard of quality and within the specified constraints of time and cost. The PM will inform the Project Board and the Project Management Committee of any delays or difficulties as they arise during implementation so that appropriate support and corrective measures can be adopted.

Scope of Work

The Project Manager will undertake the following Functions:

Ensuring effective project management by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation.
Coordination and building strong partnerships with the implementing partners and relevant stakeholders.
Preparation and finalization of the reporting.
Knowledge sharing and other relevant responsibilities pertaining to the implementation of assigned activities and contribution to the office’s overall programmatic initiatives.
Perform other related duties as assigned by the supervisor.

The Project Manager will undertake the following functions:

1) Ensuring effective project management by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project’s progress through monitoring, evaluation:

Implement and manage the project on a day-to-day basis, coordinate the implementation of the respective activities based on the relevant project document, including, as needed, supervision and guidance of other project staff, consultants and experts with a view to achieving project results.
Ensure the timely and quality delivery of planned project activities.
Develop comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and set-out corresponding milestones.
Monitor the progress of implementation of project activities and key event schedules, review the work- plans and set deadlines, and monitor the financial resources and accounting to ensure accuracy and reliability of financial reports.
Mobilize goods and services to support project activities, including Call for Proposals, drafting TORs and works/product requirements and specifications.
Manage and monitor project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;
Assume responsibilities in line with the office Internal Control Framework and act as a `first authority` for Project transactions;
Ensure the adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observe the project timelines;
Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets, reports, research, analyses and, where relevant, analyzed in detail;
Ensure that accessibility for persons with disabilities is reflected in all project activities;
Consult regularly with other UNDP projects and programs on related activities, where synergies are possible.

2) Coordination and building strong partnerships with the implementing partners and relevant, stakeholders, focusing on achievement of the following:

Maintain strong relationships with the implementing partners, line ministries and other relevant partners and donors;
Finalize the contractual agreements with implementing partners;
Maintain regular coordination and quality assurance of expert inputs and products, as well as among project partners to ensure coherence and complementarity of project activities;
Identify opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during projects’ implementation;
Maintain regular communication on relevant project issues with the local and international counterparts, consultants and experts and ensuring quality and timely delivery of all agreed outputs;
Maintain effective linkages with current and potential donors;
Engage with groups and communities in project activities to reflect their needs and elements of success to the planned interventions.
Communicate project goals and activities clearly to both stakeholders and the wider public.

Preparation and finalization of the reporting, focusing on the achievement of the following:

Prepare project progress and ad hoc reports (progress against planned activities, update on risks issues, expenditures…) and ensure timely submission of the reports to the project board and relevant donor(s). The developed reports are expected to be of good quality with proper analysis of the results.
Assist in periodical corporate reporting, including Atlas quarterly progress and ROAR;
Develop presentations and other materials that are needed to share information on achievements, challenges, etc.
Update and file the relevant documentation.

4) Knowledge sharing and other relevant responsibilities pertaining to the project implementation and contribution to the office’s overall programmatic initiatives, focusing on the achievement of the following:

Ensure compilation and synthesis of lessons learnt and best practices throughout project implementation.
Support the strategic sharing of relevant knowledge and information gathered throughout the project implementation phase, in close collaboration with the Communications & Partnerships Specialist;
Sound contributions to knowledge networks and communities of practice;
Actively commit to learning for advancing professional skills and career.

5) Perform any other duties as assigned by the Supervisor.

Institutional Arrangement

The Project Manager will undertake duties under the guidance of the Deputy Resident Representative and direct supervision of the Head of Sustainable Planet Cluster and will supervise project staff, consultants and sub-contractors.


Core competencies

Achieve Results:
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:
LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

People Management Show Managerial Courage, Manage Performance and Ensure Accountability, Demonstrate Empathy and Emotional Intelligence

Cross-Functional & Technical competencies

Business Direction and Strategy
Effective Decision Making
Ability to take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources

Business Direction and Strategy
Negotiation and Influence
Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations

Business Development
Knowledge Facilitation
Ability to animate individuals and communities of contributors to participate and share, particularly externally

Business Management
Project Management Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve specific goals
Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society Management and private sector partners, experts, and others in line with UNDP strategy and policies
Results-based Management
Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Minimum Qualifications of the Successful NPSA

Min. Education requirements

Master’s degree in Health, Social Sciences, Business Administration, or related field OR
Bachelor’s Degree in the related fields with additional 2 years of relevant experience will be given due consideration in lieu of Master’s degree

Min. years of relevant work experience

Minimum of 2 years of relevant experience with Bachelor’s degree in managing development projects, including financial, budget, risk, staff, as well as quality management
No experience is required for a Master’s

Required skills

Proven experience in dealing with local governments, NGOs, and bilateral and multilateral donors.
Experience in project management (including results-based management, finance, HR, and procurement).
Excellent use of project management software and Microsoftapplications.

Desired skills in addition to the competencies covered in the Competencies section

Knowledge of the UN system and familiarity with UNDP procedures would be an asset.
Previous experience with international (public or private sector) organizations is desirable.
Knowledge and/or experience in the health sector is an asset

Required Language(s)

Excellent language skills in English or French (writing, speaking and reading) is required.
Fluency in Portuguese language is desirable.

Professional Certificates N/A

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their

durations (month/year), the qualifications, as well as the contact details (email and telephone number) of

the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials