Program Administrator

DEPARTMENT PURPOSE: Oxfam is an international confederation of 19 organizations networked together in 97 countries. As part of a global movement for change, we are working together to end world poverty and injustice. We work with thousands of partners in countries around the world, and employ staff in a wide variety of sectors and expertise. We work directly with communities as well as with the powerful to facilitate an enabling environment wherein the most marginalized can improve their lives and livelihoods, and have a voice in decisions that affect them.

TEAM PURPOSE: The Fair Finance Asia (FFA) program is a five-year program funded by the Swedish Embassy in Bangkok, Thailand. It aims to contribute to the reduction of the negative impact of cross-border investments on human rights, the environment and climate change, particularly those made by multinational financial institutions, banks and insurers, and to increase inclusive economic development. Currently, FFA is operational at regional level and in 8 countries across Asia, namely - Cambodia, India, Indonesia, Japan, Pakistan, Philippines, Thailand, and Vietnam – wherein national FFA civil society organization (CSO) coalitions together with regional partners lead research and engagement with the program’s key stakeholders including financial regulatory and policymaking institutions, banking and investment associations, multilateral development banks and the academia. FFA’s regional program management unit is stationed in Phnom Penh, Cambodia.

The FFA program works in close alignment with Fair Finance International (FFI). FFI’s assessment methodology on the policy and practices of national financial institutions form part.

The results areas for the FFA Program are as follows:

Financial institutions (FIs) operating across the region increasingly adopt or improve sustainable finance policies, practices and public disclosure.
Regulators and governments increase independent monitoring of FI policy, practice and accountability and transparency, and improve the regulation of FIs, including through mandatory regulation.
Regional financial sector actors take increasing actions to require and enforce improved standards for FIs’ policies, practices, accountability and transparency.
Strong and resilient civil society across the region effectively influences the sustainable finance agenda across the region, integrating a gender lens and community voice
Other actors (intermediary stakeholders) have increased awareness and take increased action to influence the sustainable finance agenda

JOB PURPOSE: The Program Administrator will be responsible for the effective and efficient contract compliance and project cycle oversight which contributes to the successful delivery of the FFA program across the region. The Program Administrator will work closely with the Program Lead to ensure that the FFA program runs smoothly, effectively and successfully, as well as make a positive impact in the target countries.

ROLE REPORTS TO

Fair Finance Asia Project Lead

ROLES REPORTING TO THIS POST

MEAL Specialist, Support Officer, Finance Coordinator

BUDGET RESPONSIBILITY

None

KEY RESPONSIBILITIES

Administration and Operations

Lead donor reporting including processing, collating, and finalizing narrative and financial reports from national partners and at the regional level;
Lead the facilitation and development of FFA’s annual operational plan and ensure it is implemented effectively and the progress tracked regularly;
Lead the implementation of the project risk management approach (PRISMA) of Oxfam Novib when engaging new partners, and monitoring of existing partners’ quality assurance and project risk management;
Lead the coordination and management of the FFA capacity building pipeline including, but not limited to, assessing partner capacity needs, facilitating training curriculum development by all service providers, and monitoring the implementation of the annual approved pipeline at the regional and national levels;
Support FFA’s strategy development and fund raising together with the FFA Program Lead and Executive Team;
Ensure that FFA resources are deployed in a timely and effective manner as per the program implementation strategy and donor requirements;
Administer day to day operational management and program accountability;
Review, update, and carry out the internal program implementation manual and procedures for FFA executive team and partners.

Grants and Contract Management

Manage contract/agreement at all stages from inception, execution, monitoring, and analysis and reporting to optimise FFA’s operational and financial performance together with all implementing partners and service providers;
Manage the process of contracts/agreements with Oxfam country offices, partners, and service providers, and ensure monitoring and reporting of all their deliverables;
Conduct examination of the potential service providers prior to engagement in the provision of consultancy and services to the program;
Ensure an acceptable level of assurance in compliance with the donor’s requirements and Oxfam’s policies and procedures.

Leadership

In collaboration with the Program Lead, and together with the FFA Executive Team, define program priority areas, coordinate the development of overall deliverables for FFA implementation, and work together with all partners to achieve the set targets and objectives;
Line management of FFA’s MEAL Specialist, Finance Coordinator, Support Officer
Accountable to the FFA Program Lead.

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

University degree in economics, business management, or other related fields (or equivalent work experience), and with a minimum of 6 years relevant experience working in the international development sector;
Excellent experience in multi-country, multi-partner project management cycle and financial quality assurance;
Solid experience delivering complex program compliance management (donor-funded, multiple location, multiple stakeholders), ensuring high standards and quality results;
Profound understanding of fiscal and monetary governance issues and sustainable finance in the target countries;
Self-reliant, highly organized, flexible, detail-oriented, and able to work well under pressure, and at times with minimum support;
Strong interpersonal skills and enjoys working in a multicultural environment;
Good team player with well-honed, interpersonal skills and able to work collaboratively with a wide range of stakeholders;
Flexible and creative approach in recognizing and responding to challenges and opportunities, whilst working within the parameters of the organisation;
Excellent written & spoken English and highly developed communication skills;
Able and willing to travel regularly to FFA countries.

DESIRABLE

Enjoys working in highly multicultural environments and demonstrate flexibility and appreciation for diversity.
Ability to work independently as well as collaboratively in team and closed network settings.
Fast and eager learner, willing to expand her/his learning on relevant areas, and demonstrates openness to new processes and opportunities for co-creation.
Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

How to apply

This post is open for all applicants and women are encouraged to apply for this post. For those who are interested, please submit your motivation letter and CV to the following link: https://career2.successfactors.eu/career?company=OxfamNovibP by March 30, 2023 at 11:59 PM GMT+7.

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