Executive and Personal Assistant

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Last update: Jun 6, 2023 Last update: Jun 6, 2023


Deadline: Jun 12, 2023 Deadline for applications has passed
Location: Denmark Denmark
Organization: THINK
Job type:Contract, 4 to 12 months
Danish, EnglishDanish, English
Work experience: Min 2 years
Date posted:Jun 5, 2023
Expected starting date:Jul 1, 2023


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THINK International is a non-profit organisation dedicated to improving the lives of those vulnerable populations worldwide. As a health delivery and research organisation, THINK International engages with the local community, government consortia, and international funders to provide care and carry out cutting-edge clinical research that has already contributed to changing treatment guidelines internationally and locally.

THINK International is looking for a qualified Executive and Personal Assistant to working closely with our executive team, you will provide comprehensive administrative support and act as a trusted liaison between the executives and other staff members. Your responsibilities will include but not be limited to managing schedules, coordinating meetings and travel arrangements, handling correspondence, and organising documents. With your exceptional organisational and multitasking abilities, you will ensure the smooth flow of information and enable our executives to focus on their core responsibilities.

Duties and Responsibilities include but are not limited to:

  • Providing general secretarial support.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Prepare and organize documents, reports, and presentations for meetings and events.
  • Act as the primary point of contact for internal and external stakeholders, screening calls and emails, and responding on behalf of the executives when necessary.
  • Conduct research and compile information on various topics as requested by the executives.
  • Assist in preparing and managing budgets, expense reports, and financial documents.
  • Handle confidential and sensitive information with utmost discretion.
  • Coordinate and organize meetings, conferences, and events, including logistics, agenda preparation, and minute-taking.
  • Maintain and update records, databases, and filing systems.
  • Assisting with grant administration which will include but not be limited to assisting with application monitoring and preparation.
  • Personal assistance to the CEO, helping with personal affairs and projects.
  • Assisting with execution of transformational strategic plans.
  • Collaboration with the Team to bring about initiatives that revolutionize health and well-being, from concept to completion.
  • Using and exploring options for Artificial Intelligence (AI).
  • Capacity building through attending appropriate training programmes.
  • Ensure THINK vision, mission and values are reflected in all job outcomes.
  • Comply with all THINK rules, regulations, policies and procedures.
  • Be passionate about making a difference and add value to THINK.


  • Bachelor's degree in a related field.
  • Fluent in English and Danish.
  • A minimum of 2 years of experience in administrative role.
  • Strong communication, interpersonal and presenting skills.
  • Self-motivated and independent worker who shows initiative.

Salary and Benefits:

The salary for this position will be commensurate with qualifications and experience. 

Applications are invited from suitably qualified candidates for appointment soonest. Only shortlisted candidates will be contacted. Please consider your application unsuccessful if you have not been contacted within four weeks of the closing date. THINK International reserves the right in special circumstances to accept late applications or to extend the above date in order to facilitate further searches. Furthermore, THINK International reserves the right not to make an appointment. Internal applicants will get preference for shortlisting. THINK International is unable to provide relocation assistance.

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