Finance & Administration Officer - Asia

MAGENTA is a leading Social and Behavioural Change (SBC) agency that specialises in understanding human decision-making processes in order to design solutions for relevant and impactful solutions to some of the most challenging problems of our time. We implement programmes across the Middle East, Africa, Asia, Latin America and The Caribbean using the latest in behavioural science principles and a rigorous approach to research, strategy, campaign design and implementation. Our clients include UN agencies, INGOs, governments and the private sector. Whether we are aiming to shift parenting practices to improve children’s outcomes or to understand how social norms underpin corruption, we always go the extra mile to ensure we can create positive impact for some of the most underserved populations in the world.

MAGENTA’s Asia team operate across South, East and Central Asia on a range of projects that include research, strategy development, SBC intervention implementation, and evaluation. This is an early career position and we are looking for highly organised individuals who are quick learners and who enjoy playing a supporting and facilitating role to ensure that projects are implemented efficiently and in compliance with MAGENTA’s finance and admin procedures. A successful candidate will also be driven by a keen desire to deliver social impact.

RESPONSIBILITIES

The Finance & Admin Officer will be leading on all Admin tasks for the Asia team, supporting other departments also as required.

People and Culture

·       Recruitment - full lifecycle of recruitment of new staff

·       Onboarding – Contracting, deployment and onboarding of new staff.

·       Management of offboarding of Staff

·       Robust implementation of People and Culture policies and systems

Procurement

·       Support and track procurement requests in line with procurement policy

·       Promote excellent value for money with all purchases

·       Maintain the vendor and contract databases ensuring information is upto date.

·       Risk manage vendor agreements through advice to contract Approvers.

·       Robust management of Procurement policies and systems

Administration

·       Support the travel process, including travel budgeting, flight booking, accommodation booking, creating travel information forms, visas etc.

·       Support on ensuring adequate security of team members while traveling, through effective liaison with security providers

·       Other appropriate administrative requirements as the request of the Team leads.

·       Maintain Records of Company Assets

Growth

·       Support in operational requirements of proposal development. Including filling out supporting documents, identifying local partners and securing teaming agreements

Finance

·       Conduct monthly project financial reconciliations with team leads.

·       Assist Finance Controller in collection and recording of financial transactions related to the Asia region in MAGENTA’s ERP system and reconciliation of spending on MAGENTA’s projects.

REQUIREMENTS

Education:

·       Relevant degree from a top tier university required; Masters preferred 

Experience:

·       1-2 years professional experience;

·       Some experience with office management, customer service or administration;

·       Highly organized and thrives in a customer service role

·       Prior experience in Finance, Accounting, Logistics, Procurement or HR preferred;

·       Ability to work effectively, respectfully and successfully with governments, clients, partners and other stakeholders in complex settings; 

·       Excellent written and spoken English is required and Dari, Pashto and/or Russian is a plus.

·       Technological and software fluency, include Office 365.

COMPETENCIES

The following are key competencies required for this position.

·       Accountability

·       Integrity

·       Critical thinking

CULTURAL FIT

·       Demonstrated adherence to MAGENTA’s core values: Authenticity, Transparency, Curiosity and Innovation;

·       Willingness to live, work and travel in developing/post-crisis settings;

·       Good sense of humour, personable and demonstrated ability to build networks;

·       Entrepreneurial spirit and willingness to get hands dirty;

WORKING CONDITIONS

·       MAGENTA has a flexible working policy which promotes periods of remote working in the year

MAGENTA is committed to creating a diverse work environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

INSTRUCTIONS

Applicants should submit a two-page CV and letter of motivation here. The letter of motivation should describe why you want to join the MAGENTA team, with a specific example of how your experience and skills can enhance MAGENTA’s work.