UNOPS

Finance Officer

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Last update: Feb 21, 2024 Last update: Feb 21, 2024

Details

Deadline: Mar 5, 2024 Deadline for applications has passed
Location: Senegal
Organization: UNOPS
Job type:Contract, 12 months +
Languages:
English, FrenchEnglish, French
Work experience: Min 2 years
Date posted:Feb 20, 2024

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Description

Dutystation: Dakar, Senegal

Functional responsibilities

Summary of Key Functions

1. Ensures implementation of operational strategies focusing on achievement of the following results:

  • Implementation of the internal Standard Operating Procedures in Finance in UNOPS SNMC Office under the supervision of the Finance Specialist

  • Full compliance with UNOPS Financial Rules and Regulations, the Finance Manual and Finance and Budget Technical Instructions in all financial transactions, recording, reporting, etc.

  • Routine monitoring of financial exception reports for unusual activities, transactions, and analysis of anomalies or unusual transactions with further actions if required

  • Analysis and implementation of cost-saving and reduction strategies


2. Contribute to SNMC readiness to Audits and verification Missions

  • Contribute to the smooth preparation of project verifications by ensuring that the required documents are prepared and shared on time

  • Support implementation of audit and its recommendations, contribute to Office replies to internal and external audit queries

  • Contribution to the implementation of internal control systems, report any identified weaknesses and suggest remedial action(s)


3. Ensures internal control of expenditures are done in accordance of UNOPS procedure and payments are done as per budgets approved

  • Quality control of day to day transaction

  • Quality review of account and budget and expenditures reconciliation, investigation on discrepencies and timely correctives actions

  • Ensure proper control on on field financial records, statements and reports

  • Proper control of supporting documents for payments

  • Support the Finance Specialist in analyzing, developing and implementing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; ; travel claims and other entitlements are duly processed;


3. Ensures internal control of expenditures are done in accordance of UNOPS procedure and payments are done as per budgets approved

  • Quality control of day to day transaction

  • Quality review of account and budget and expenditures reconciliation, investigation on discrepencies and timely correctives actions

  • Ensure proper control on on field financial records, statements and reports

  • Proper control of supporting documents for payments

  • Support the Finance Specialist in analyzing, developing and implementing the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; ; travel claims and other entitlements are duly processed

4. Ensure proper internal control is in place and that projects finance are compliant

  • Ensuring full compliance with Financial Rules and Regulations and UNOPS procedures with regard to financial processes, financial records, reports, and audit follow up

  • Monitoring and ensuring validity of charges by verifying authorized amounts and ensuring availability of budget and funds

  • Ensuring that authorized corrective actions are taken in a timely manner on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely responding to HQ and Regional office requests to resolve financial data issues

  • Control of the Accounts Receivables for UNOPS projects

  • Ensuring of proper maintenance of the Office financial accounts; preparation of financial records, periodic statements and reports as required

  • Control and verifying of supporting documents for payments; preparation of all types of vouchers; execution of payments

  • Preparation of periodic accounts closure

  • Preparation of financial and statistical reports for internal use as required by management

  • Reconciliation of expenditures recorded in oneUNOPS finance system

  • Maintenance of financial filing system to ensure clear and auditable trail on all financial transactions

  • Completion of Finance profile tasks in oneUNOPS

5. knowledge building and knowledge sharing

  • Provision support to the organization and conduct of training for the operations/ projects staff on Finance

  • Filing of lessons learned and best practices in Finance

  • Sound contributions to knowledge networks and communities of practice

Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

Education/Experience/Language requirements

Education:

Bachelor’s Degree preferably in Finance, Business Administration, Public Administration, Economics or related field is required.

Experience:

  • Minimum of two years of relevant working experience within the areas of financial management and accounting is required.
  • Experience with use of an ERP system is required.
  • Experience in the usage of MS Office and/or G Suite (Google Workplace) with advanced knowledge of spreadsheet packages is required

Language Requirements:
Fluency in written and oral French and English are required

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