United Nations Development Programme (HQ)

UNEG Programme Specialist - IPSA 11

To apply for this job to your existing account or an account for free.
Last update: Jun 7, 2024 Last update: Jun 7, 2024

Details

Deadline: Jun 15, 2024 Deadline for applications has passed
Location: Home Based
Job type:Contract, 12 months +
Languages:
English English
Work experience:Min 7 years
Date posted: Jun 7, 2024

Attachments

No documents to display

Description

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Independent Evaluation Office of UNDP

The UNDP Independent Evaluation Office runs the Secretariat of the United Nations Evaluation Group (UNEG), had been established in 2003 as the successor to the Inter-Agency Working Group on Evaluation, which was created in 1984. UNEG’s mission is to promote, strengthen and advocate for a robust, influential, independent, innovative, and credible evaluation function throughout the UN system to support decision- making, accountability and learning (see UNEG Strategy 2019-2024). To achieve its mission, UNEG’s work focuses on three Strategic Objectives:

  1. Develop and safeguard professional norms, standards and guidance;
  2. Enhance professionalization and capacity; and 
  3. Influence policy-making and operational work through evaluations. UNEG currently has a membership of 50 organizational entities responsible for evaluation across the UN system, and partners with a number of global and regional evaluation networks.

The UNEG Programme Specialist provides the secretariat function for UNEG and plays an integral role in ensuring UNEG’s status as a professional global evaluation body by but not limited to: supporting the UNEG Chair and Executive Steering Committee; managing UNEG funds; developing and maintaining UNEG communication and knowledge management systems and tools; supporting the UNEG Working Groups in the delivery of their annual work plans; and organizing the annual UNEG EvalWeek.

Duties and Responsibilities

The Programme Specialist works in close collaboration with the operations, programme, and projects staff in the IEO and UNDP HQs to resolve operational-related issues and exchange information when needed and indicated by the IEO Directorate.

Under the supervision of the Deputy Director, the Programme Specialist provides functional support to UNEG operational and programmatic processes, including:

I. Advise and Support to the UNEG Chair and Executive Steering Committee:

  1. Convene UNEG Executive Steering Committee (ESC) meetings (preparing the agenda; presenting membership-related and other UNEG-wide matters; drafting and finalising meeting minutes);
  2. Identify and analyze key issues potentially requiring the Chair and ESC’s attention and/ or collective action, and propose a position if needed;
  3. Support the UNEG Chair, ESC and the Strategic Planning Task Force in the preparation and finalization of the 2025-2029 Strategic Plan, (including providing strategic input to the preparation of the Strategic Plan; coordination of TF meetings; and preparing detailed meeting reports);
  4. Support the UNEG Chair and ESC in immediate priority communications, outreach and partnership tasks;
  5. Draft the UNEG Chair’s Annual Report (for presentation at the AGM), the UNEG Treasurer’s Report and the AGM Outcome Decisions document; 
  6. Advise courses of action based on UNEG’s standard operating procedures/ ways of working; and
  7. Coordinate the election process for UNEG Chair and vice-Chairs.

II. Substantevely contribute to the UNEG Work Programme

  1. Work with the ESC and UNEG work groups to finalize and implement the annual work programme following the outcomes and decisions taken at the UNEG AGM;
  2. Provide support as needed for activities such as assessments, reviews, elections, surveys, member inquiries, external inquiries, etc.;
  3. Provide technical and operational support, conduct research, analyze issues/data as needed, draft reports and relevant documents in support of specific Strategic Objective/Working Group initiatives;
  4. Coordinate activities requiring consultation among UNEG’s different constituencies (members, observers, working group members, institutional partners, etc.)
  5. Liaise with stakeholders and partners; and
  6. Monitor relevant work of other networks, e.g., ECG, OECD/DAC EvalNet.

III. Effective Event Planning and Organization

  1. Identify viable hosts/locations for EvalWeek 2025.
  2. Organise and ensure the successful delivery of the UNEG Evaluation Week (EvalWeek) which includes the UNEG Annual General Meeting, Professional Development Seminar and Evaluation Practice Exchange (EPE) Seminar, in coordination and consultation with the host agency(s), ESC and EPE Organising Committee.
  3. Plan and organize other events (high-level events or side events), webinars and joint activities.

IV. Facilitate Effective Communication and Knowledge Management

  1. Manage and quality assure UNEG publications, including working with designers/editors/printers;
  2. Develop and implement a dissemination strategy for UNEG publications/materials;
  3. Produce promotional materials as needed;
  4. Prepare UNEG newsletters, updates, statements/letters and other communications;
  5. Manage membership: update emailing lists and member agency/members profiles;
  6. Manage the UNEG community of practice/discussion forum and Teams channel;
  7. Promote UNEG webinars and products;
  8. Liaise/coordinate with UNEG members and partners; and
  9. Manage UNEG social media accounts including Twitter, Facebook and YouTube.

V. Ensure progress reporting and monitoring of funds

  1. Manage the UNEG funds including:
    • Issuing calls for member contributions;
    • Tracking contributions; and 
    • Liaising with the hosting agency on contributions and transactions;
  2. Provide monthly updates to the UNEG Treasurer on:
    • Members’ contributions; 
    • Budget allocation; and 
    • Financial transactions

VI. Ensure efficient delivery of Human Resources, IT and Procurement services

  1. Facilitate recruitment, contract management and other related issues in collaboration with the hosting agency.
  2. Manage the work of the UNEG programme assistant (part-time), located in the hosting agency.
  3. Lead the redevelopment of the UNEG website including: develop relevant tools databases, internal sites for work groups, calendars of events, calendar of evaluations, document repositories; 
  4. Manage the work of the UNEG website developer (company).
  5. Manage the UNEG website content and databases; and
  6. Liaise with the hosting agency IT specialist with regards to UNEG’s online software/licenses.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

 Institutional Arrangement.

The Programme Specialist will be supervised by the Deputy Director, and will work in close collaboration with other IEO sections.

The Programme Specialist will work under a Home-based agreement. In the US, only nationals and permanent residents are eligible to apply.

Competencies
Core
Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact 
Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems 
Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands 
Act with Determination:  LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies 

Thematic Area Name Definition
Business Development Knowledge generation Ability to research and turn information into useful knowledge, relevant to context, or responsive to a stated need
Finances Budget Management Ability to support budgetary aspect of work planning process, drawing and management of team budgets
Procurement Procurement Management The ability to acquire goods, services or works from an outside external source
Business Management Project Management Ability to plan, organize, prioritize, and control resources, procedures and protocols to achieve specific goals
Administration & Operations Utilization of corporate credit card Ability to ensure proper use of corporate credit card for official use; knowledge of relevant policy and procedures
Communication Communication 

Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media, and other appropriate channels.

Business Direction & Strategy System Thinking   Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Required Skills and Experience
Education:
  • <Education Details here>
Experience:
Min. Education requirements

Advanced university degree (A master’s degree or equivalent) in Economics, Social Sciences, International Relations, Political Sciences or related fields is required. OR

A first-level university degree (bachelor’s degree)in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree

Min. years of relevant work experience  Minimum of 7 years( with a Master’s degree) or 9 years (with bachelor’s degree). of relevant work experience in providing  professional management support services to international programs is required. 
Required skills 
  • Experience in using computer and office software packages, web-based data management systems; Microsoft Office Word, Advanced Excel, PowerPoint, TEAMS, SharePoint.
  • Experience using ERPs
Desired skills (in addition to the competencies covered in the Competencies section)
  • Demonstrated experience in handling time bounded large projects is an advantage. 
  • Demonstrated experience in the design, monitoring and evaluation of development project is desirable
  • Experience and knowledge of UNDP’s administrative, financial and operations processes, rules and regulations, including procurement is advantageous
  • Experience and sound understanding of the functioning of UN system and different types of UN agencies is an advantage.
Required Language(s) 

Fluency in Engslish is required.

Working knowledge of Spanish or French is advantageous