Cold Chain Focal Point Officer

Job Title: Cold Chain Focal Point Officer

Job location: Syria – Raqqa - Tell Abyad office

Report to: Programs Coordinator

Job Code: TR019

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

Please explain the purpose and/or role in full detail.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

JOB SUMMARY

The Vaccine Cold Chain Focal Point is responsible for ensuring the proper storage, handling, and distribution of vaccines, adhering to cold chain requirements. Their duties include monitoring vaccine storage conditions, maintaining accurate records, and coordinating logistics to guarantee vaccine potency and availability. Additionally, provide technical and operational support for the Expanded Program on Immunization (EPI) supply and cold chain components.

MAIN DUTIES AND RESPONSIBILITIES

The Cold Chain Focal Point has the following responsibilities and duties:

1. Monitoring and ensuring the correct storage temperatures for vaccines in accordance with established guidelines.
2. Conducting regular inspections of cold chain equipment to ensure optimal functionality and compliance.
3. Maintaining accurate records of vaccine inventory, storage conditions, and distribution activities.
4. Coordinating with healthcare facilities to plan and schedule vaccine deliveries while ensuring cold chain integrity.
5. Training staff on cold chain protocols, including proper handling and monitoring of vaccines.
6. Responding promptly to temperature excursions and implementing corrective actions to safeguard vaccine quality.
7. Preparing and submitting regular reports on vaccine usage, stock levels, and cold chain performance.
8. Collaborating with vendors and suppliers to procure and maintain cold chain equipment and supplies.
9. Ensuring the security and confidentiality of vaccine inventory records.
10. Participating in audits and assessments to verify compliance with cold chain standards.
11. Providing technical and operational support throughout all stages of the EPI supply and cold chain component of the program.
12. Contributing to a variety of technical and program transactions, preparing materials/documentation, and complying with UNICEF processes and management systems to support gender-sensitive program planning, results-based planning (RBM), and monitoring and evaluation of results.
13. Providing technical guidance and support to strengthen the national immunization cold chain and vaccine logistics and supply chain system.
14. Supporting SIG teams in accurately forecasting and quantifying vaccine needs for NWS.
15. Consolidating, analyzing, and reporting on vaccine supply and stock status, including wastage.
16. Developing necessary technical documents on cold chain and immunization supply chains.
17. Supporting and participating in program planning to advise on cold chain supply requirements, including providing technical advice on specifications/Terms of Reference and facilitating efficient procurement.
18. Contributing to monthly analysis reports of program activity data and supporting other organizational data requirements for the EPI program.

QUALIFICATIONS AND SKILLS

Should have the following skills, education, and experience:

1. Bachelor’s degree in public health, logistics, supply chain management, or a related field.
2. Strong knowledge of vaccine cold chain requirements and standards.
3. Proficiency in inventory management and record-keeping systems.
4. Excellent organizational and time management skills.
5. Effective communication and training abilities.
6. Ability to work under pressure and manage emergency situations related to vaccine storage and handling.
7. Experience with data analysis and reporting to support decision-making processes.
8. Familiarity with healthcare regulations and best practices for vaccine management.
9. Ability to contribute to program planning, monitoring, and evaluation to support results-based program implementation.
10. Competence in preparing and analyzing technical documentation related to cold chain and vaccine logistics.

Note : Due to the urgent need for this position, our organization reserves the right to review applications and conduct shortlisting before the job posting deadline."

This makes it clear that early applications may be processed before the closing date.