United Nations Office for Project Services (HQ)

Procurement Officer

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Last update: Jan 17, 2025 Last update: Jan 17, 2025

Details

Deadline: Jan 30, 2025 Deadline for applications has passed
Location: Ukraine
Job type:Contract, 12 months +
Languages:
English, Ukrainian
English, Ukrainian
Work experience:Min 2 years
Date posted: Jan 16, 2025

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Description

Dutystation: Kyiv, Ukraine

Functional responsibilities

  1. Implementation of operational procurement strategies

  2. Management of procurement processes

  3. Implementation of sourcing strategy and e-procurement tools

  4. Facilitation of knowledge building and knowledge sharing

  5. Team Management

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

  • Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.

  • Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

  • Timely and duly prepared elements of procurement plans and monitoring of their implementation

  • Guidelines followed on embedding sustainability along the procurement process.

  • Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.

  • Preparation of submissions to the Contract and Property Committees (CPCs).

  • Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.

  • Advice, remedial actions, or solutions to Project Managers on procurement issues.

  • Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures.

  • Ensuring compliance with procurement policies and best practices and is kept abreast of any policy related updates and their implementation. Conveys and explains procurement policies, best practices, rules & regulations to internal clients with clarity.

3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development and management of the rosters of suppliers.

  • Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

4. Team Management:
  • Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.

  • Provide oversight, ensuring compliance with existing policies and best practices.

5. Knowledge Building and Knowledge Sharing
  • Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.

  • Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.

  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Education/Experience/Language requirements


Education:

  • Bachelor’s degree plus 2 years of procurement experience in an international, public or corporate organization is required. .
  • For candidates who do not have a degree in Procurement of Supply Chain Management, Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
  • Knowledge of UN/UNOPS Procurement Rules and Regulations is a distinct advantage.
Experience:
  • Minimum two years of working experience in procurement in an international, public or corporate organization is required.
  • Some experience in UN system organizations.
  • Within relevant experience, 1 year of experience related to procurement for infrastructure projects is required
  • Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required.
Language Requirements:
  • Fluency in English and Ukrainian is required.