Preventative Maintenance of Water Purification System

The U.S. Department of Agriculture, Animal and Plant Health Inspection Service, Plant Protection and Quarantine, National Plant Germplasm Quarantine Center in Beltsville, MD  intends to issue a formal Request For Proposals  for a Firm Fixed Priced Contract for quarterly, bi-annually and annual preventative maintenance  of their  Water Purification System for a  base period of twelve  months  plus four possible twelve month option periods

The solicitation  and  evaluation  procedures will be  prepared in accordance with Federal Acquisition Regulation (FAR) Parts  12  and 13 using  the format found at FAR Subpart 12.3  and  supplemented with additional information included in  the solicitation.   

This requirement will be  issued as a Small Business Set-Aside in accordance   with Federal Acquisition Regulation (FAR) 52.219-6. (Nov 2011)  In accordance with Agricultural Acquisition Regulation                ( AGAR  )452.219-70 (NOV 1996)  Size Standard and NAICS Code Information :

The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation is listed below:

 NAICS Code 221310  Water Supply and Irrigation Systems

Size Standard  $ 41MIL

• Mandatory Pre-Submission Meeting:  The contractor shall conduct a pre-submission meeting at the job site to gather information needed to submit a quote to the Contracting Officer. Contractor shall take minutes of the meeting which may supplement this statement of work.  The quote shall include a guaranteed maximum price (GMP) and a proposed schedule.

• The purpose of this mandatory Pre-Submission Meeting is for interested parties’ to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.   However; In no event shall failure to inspect the site constitute grounds for a claim after contract award.

• Field Investigation and Site Survey:  The contractor shall coordinate, schedule and conduct site investigations and project meetings at the project location with PPM and EPM.

Site visits are at the discretion of the facility and are by appointment only.  Proper  government issued identification is required.

The facility manager will inform the security guards at the entrance of the building of the upcoming visitor and date or dates of the visit.  The contractor (visitor) will be advised prior to the visit to bring a photo ID for entrance onto the facility.  At that time, the Facility Point of Contact will be reached and will meet with the contractor at the entrance to the facility.  The Facility Point of Contact will escort the contractor to the installation location

Please contact the following individual at the facility to find out what days they will be receiving vendors so that the proper security arrangements may be made. 

Wesley Hutchinson

Utility System Repair Operator             

Ph# 301-313-9256

Email:  wesley.hutchinson@usda.gov

USDA/ APHIS/ PPQ/NPGQC

 BARC-East, Building 580

 Beltsville, MD 20708

• The contractor shall  also develop a preventive maintenance schedule for review and approval to be submitted with quote.

The solicitation# 12639525Q0015 and all other documents related to this procurement will be available on the Federal Business Opportunities website (https://sam.gov)

It is the responsibility of interested parties to monitor this site for the solicitation and amendments, if any. Questions concerning this synopsis should be directed to Carol Dingess, contract specialist, via  email only at carol.dingess@usda.gov

Anyone interested in doing business with the USDA must be registered in the Federal Government ‘s System for Award Management (SAM)  and also complete a Representations and Certifications electronically at http://sam.gov.    ***REGISTRATION IS FREE***

For registration assistance please contact http://www.aptac-us.org/new/ or call 1866-606-8220