Emergency Water Security and Efficiency Project: Consultancy Services to Initiate Groundwater Assessment and Monitoring Programme at Three (3) Selected Areas (Masunga-Francistown, Letlhakane and Ghanzi Management Centers) in Botswana Tender No. BW-WUC-248111-CS-QCBS

NOTICE AT-A-GLANCE

Project ID: P160911

Project Title: Emergency Water Security and Efficiency Project

Country: Botswana

Notice No: OP00401849

Notice Type: Request for Expression of Interest

Notice Status: Published

Borrower Bid Reference: BW-WUC-423494-CS-QCBS

Procurement Method: Quality And Cost-Based Selection

Language of Notice: English

Submission Deadline Date/Time: Oct 30, 2025 14:00

Published Date: 17-Oct-2025

Description: CONSULTANCY SERVICES TO INITIATE GROUNDWATER ASSESSMENT AND MONITORING PROGRAMME AT THREE (3) SELECTED AREAS (MASUNGA-FRANCISTOWN, LETLHAKANE AND GHANZI MANAGEMENT CENTERS) IN BOTSWANA TENDER NO. BW-WUC-248111-CS-QCBS

Details:

REQUEST FOR EXPRESSION OF INTEREST (EOI):

REPUBLIC OF BOTSWANA

CONSULTANCY SERVICES

FOR

TECHNICAL ASSISTANCE TO INITIATE GROUNDWATER ASSESSMENT AND MONITORING PROGRAMME AT THREE (3) SELECTED AREAS (MASUNGA-FRANCISTOWN, LETLHAKANE AND GHANZI MANAGEMENT CENTERS) IN BOTSWANA

The Government of Botswana has received a loan from the World Bank towards the implementation of the Botswana Water Security and Efficiency project and intends to use part of the funding to finance consultancy to initiate groundwater assessment and monitoring programme at three (3) selected areas in Botswana.

Background

The Water Utilities Corporation (WUC) under the Ministry of Land Management, Water, and Sanitation Services in the Republic of Botswana intends to engage an experienced consultant to carry out the Consultancy Services to initiate groundwater assessment and monitoring programme at Three (3) Selected Areas In Botswana: Masunga-Francistown, Letlhakane And Ghanzi Management Centers.

Shortlisting Criteria:

Eligibility: The consultant must submit copies of Certificate of incorporation or Registration of the consulting firm, Company ownership (Directors and shareholders) of the company. Local firms must be registered with PPADB, Code 306 Water Engineering Services, Sub-code 01Groundwater mapping or 03Borehole siting & Logging.

The Consultant must have completed in the past ten (10) years at least two (2) similar works of groundwater assessment, groundwater monitoring programme design and annual groundwater monitoring report preparation. General groundwater monitoring work completed by the consultant in the past 10 years must be documented. The Consultant must have extensive proven experience of similar works with proven record of scope, complexity, and value. Previous or current assignments on projects of similar background in Botswana and/or other countries with similar characteristics for the past 10 years as Lead consultant should be documented. Copies of References for the listed works should be attached. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications and certified copies of references must be attached. Consulting firms are encouraged to associate with Citizen owned consulting firms. Associations may take the form of either joint venture (whereby firms will be severally and jointly liable for the assignment and in which case all joint venture partners are required to demonstrate competence in the core areas of the assignment) or sub consultancy (where a firm possess competence in core areas of the assignment and subcontracts part(s) of the assignment to another firm(s).

Availability of appropriate skills among staff related to the assignment: Evidence of appropriate skills including Project Team Leader (Principal Hydrogeologist), Senior Hydrogeologist, Intermediate Hydrogeologist, and GIS Expert.

Scope of Services:

The Consultant will carry out the Consultancy Services Consultancy Services to initiate groundwater assessment and monitoring programme at three (3) selected areas in Botswana. The Consultant will collect, collate, and review all existing hydrogeological reports and monitoring data. Datasets mostly from DWA/DWS databases, WUC, DGS and Department of Surveys and Mapping (DSM) are to be collected and assessed. An inventory of existing boreholes in the project areas such as observation boreholes, production boreholes and monitoring stations is to be assessed. The information collected will be used to evaluate the risk of water quality degradation, aquifer exhaustion / depletion and also to make recommendations for improving the groundwater monitoring program; operational rules and regional water management (control of other water users).

The consultancy services will be for a continuous period of eight (8) months.

The Terms of Reference (ToR) are also available at www.wuc.bw.

Submission of EOI

Interested parties are required to submit one (1) original and three (3) copies and 1 CD/memory stick of the Expression of Interest document in sealed envelopes marked “Expression of Interest for Consultancy Services for technical assistance to initiate groundwater assessment and monitoring programme at three (3) selected areas in Botswana (Masunga-Francistown, Letlhakane and Ghanzi).” to:

The Corporation Secretary

Tender Room

Water Utilities Corporation

Sedibeng House

Plot 17530,Luthuli Road

Old Industrial Site

Gaborone, Botswana

Expression of interest documents are to be hand delivered to the above address by 1400hrs Botswana Local Time on the 16th September 2020. LATE SUBMISSIONS and EOI NOT IN ENGLISH WILL NOT BE ACCEPTED, neither will submissions received via telephone, email, or facsimile.

OPTION FOR ONLINE SUBMISSION

Submission of proposals

Firms shall have the option of submitting their EOI through “One drive”.

The PDF copy of the Expression of Interest submission should be submitted through ONE Drive. The Expression of Interest file should be password protected. The procedure is:

1. Firms will use the link below to upload the Expression of Interest submission files into a folder marked “Expression of Interest Groundwater Masunga.”
2. Link:

https://wucbots-my.sharepoint.com/:f:/g/personal/kchengeta_wuc_bw/Egy4FPq06phEsJdt-LHNoXkB6JmsBcDmYSsP8Z9fBXt4Cw?e=rSLk4O

1. Firms willing to submit via One drive must send a request for password to access the folder and upload.
2. The Firm is to upload the submission into the Expression of Interest folder. Firms are to then send the link to the following email: procurement@wuc.bw. Access to the link must be managed to view only.

1. The Expression of Interest submission MUST be password protected.

1. The Password should be sent separately to WUC Internal Audit email: internalaudit@wuc.bw. The firm will receive submission confirmation email from the WUC once the Expression of Interest is received by e-mail.

1. Clarity in Password rules and character composition

1. The length of password used should be 6-8 characters.

1. Use of Special characters, numeric numbers, i.e. avoid using the number zero (0) as it conflicts with letter ‘O’.

1. Synchronizing Folder access cut of date with Expression of Interest submission date.

Selection Criteria

Shortlisting of the Consulting firms will be carried out according to the World Bank Procurement Regulations for IPF Borrowers (Regulations), revised July 2016.

The attention of interested Consultants is drawn to paragraph 3.14 of the Procurement Regulations. A consultancy firm will be selected in accordance with the Quality and Cost Based Selection (QCBS) method.

Interested Consulting firms may obtain further information at the address below during working hours (i.e. 0800hrs to 1230hrs and 1400hrs to 1600hrs) Botswana local time, Mondays to Fridays inclusive, except on Public Holidays

Water Utilities Corporation reserves the right to accept or reject any or all applications, or to cancel the entire proceedings without giving any reasons whatsoever.

Enquiries regarding the tender should be addressed to: procurement@wuc.bw

CONTACT INFORMATION

Organization/Department: Water Utilities Corporation

Name: Moeti Matswiri

Address: Gaborone

City:

Province/State:

Postal Code:

Country: Botswana

Phone: 26773300841

Email: mmatswiri@wuc.bw

Website: