Invitation to tender
- Date of publication Simap : 09.11.2015
1. Contracting authority
1.1 Official name and address of the contracting authority
- Contracting authority/Authority of assignment : Federal Departement of Foreign Affaires (FDFA) Swiss Agency for Development and Cooperation
Procurement authority/Organizer : West Africa Division / Education Focal Point, Freiburgerstrasse 130, 3003 Berne, Switzerland, URL www.dfae.admin.ch
1.2 Offers should be sent to the following address
- DO NOT OPEN PLEASE
Federal Departement of Foreign Affaires (FDFA)
Swiss Agency for Development and Cooperation
West Africa Division / Education Focal Point, attn Madame Valérie Liechti, Freiburgerstrasse 130, 3003 Berne, Switzerland
1.3 Desired deadline for questions in written form
- 19.11.2015
- Remarks : No information is given by telephone. Any question can be made by 19.11.2016 anonymously in the forum space at www.simap.ch. Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 26.11.2016. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of the bids.
1.4 Deadline for submitting offers
- Date: 28.12.2015, Specific deadlines and formal requirements: a. one original signed hard copy of the Technical and Financial Proposal labelled “Original”
b. three signed copies of the Technical and Financial Proposal labelled, “Signed Copy”
c. one data storage device (e.g. CD, DVD or Memory Stick) of all Technical Proposal and all Financial Proposal Documents.
1.6 Type of contracting authority
- Confederation (Central federal administration)
1.7 Type of procedure
- Open procedure
1.8 Type of order
- Order for services
1.9 According to GATT/WTO agreement, respectively to the international treaties
- No
2. Objects of procurement
2.1 Service category CPC:
- [27] Other services
2.2 Project title of the acquisition
- The Education Focal Point looks for a backstopper in order to support its activities around the SDC's Education thematic network and SDC's contribution to the Global Partnership for Education.
2.3 Reference / project no.
- 7F-05888.02
2.4 Common Procurement Vocabulary
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| CPV: |
98000000 - Other community, social and personal services |
2.5 Detailed task description
- The SDC provides support to international networks, multilateral organizations, and programs and projects, particularly in West Africa but also in the Balkans, South and East Asia and in the Middle East. It also contributes to the Global Partnership for Education (GPE), a global fund with a mandate to support universal access to a quality education. It aims to increase funding for education and to support the implementation of national education-sector plans.
The Education Focal Point (EFP) and its team, which are in charge of SDC's Education area, are looking for an organization to assume a backstopping mandate aimed at strengthening the quality, effectiveness and implementation of the SDC's work. The backstopper will provide the Education team with methodological assistance in its general activities, as needed.
The backstopper will support SDC's Education Network, a platform of practitioners, both internal and external to SDC, on thematic and organizational aspects but also on communication issues. For example, the backstopper will be called upon to organize, facilitate and ensure follow-up on meetings of the Education Network, collaborate in writing position papers or analyses for the SDC, or ensure that information is circulating within the Network.
Finally, the backstopper will support the Education team in its knowledge and information management and policy dialogue with the GPE. The SDC seeks to strengthen its position in policy dialogue within the GPE's Board of Directors, in the national processes within the GPE partner countries, but also in the critical analysis of new trends. The backstopper could, for example, analyse documents and proposals for funding or reforms regarding the GPE and its partner countries.
The SDC will mandate an organization comprising specialists in the field of educational policies at the international level. This organization will have expertise in how global funds are administered and will have its own contacts or networks in the education sector. In addition, a requirement is proficiency in the Swiss national languages as well as English. As a significant proportion of the members of the Education Network are located in West Africa, much of the communication is conducted in French, whereas communication within the GPE is usually in English.
2.6 Location where service is to be delivered
- Mainly Bern, Switzerland. Potential missions abroad (up to 5 over 3 years), according to SDC needs.
2.7 Division into lots?
- No
2.8 Will variants be accepted?
- Yes
- Remarks : Variants are to be indicated expressly as such and to be submitted separately in addition to the basic bid. Bidders must give reasons in writing for the advantages and equivalence of the variants in relation to the achievement of objectives. Otherwise they will not be taken into consideration.
2.9 Are partial offers permitted?
- No
2.10 Implementation date
- Start 01.04.2016 and finish 29.03.2019
3. Conditions
3.1 General conditions of participation
- Aucunes.
3.2 Deposits/guarantees
- aucun/e
3.5 Consortium of bidders
- Consortia of bidders are permitted. If the bidder takes part in the proceedings as consortium, he must appoint a consortium manager (responsible for substitution, coordination). The tenderer shall designate all the members and the role assigned to them. All persons forming the consortium are jointly responsible.
3.6 Subcontractor
- Subcontractors are permitted. If the bidder engages a subcontractor to provide certain services, the bidder bears full responsibility for the provided services. It lists all subcontractors involved with their assigned roles.
3.7 Suitability criteria
- based on the criteria given in the documentation
3.8 Evidence required
- based on the evidence required in the documentation
3.9 Award criteria:
- based on the criteria given in the documentation
3.10 Conditions for obtaining the tendering documentation
- Costs: none
3.11 Languages for offers
- French , English
3.12 Validity of offers
- 180 days after deadline for receipt of offers
3.13 Supplying source of the tendering documentation
- at www.simap.ch
Languages of documents : French , English
4. Other information
4.1 Conditions for countries not party to the WTO agreement
- aucun/e
4.2 Terms of business
- The General Conditions of Business (GCB) of the Federal Department of Foreign Affairs of May 2013 shall apply. The GCB shall be deemed accepted by the Contractor on submission of the offer.
4.3 Negotiations
- Remain reserved.
4.4 Basic procedural principles
- The client only awards public commissions for services in Switzerland to tenderers who comply with job security regulations and the conditions of work for employees, and provide equal payment for men and women.
4.5 Additional information
- 1. The contracting authority reserves the right to award subsequent mandates to the successful bidder of this tender procedure if a change of bidder is not possible for economic or technical reasons, or would cause significant difficulties or incur disproportionate costs for the contracting authority.
2. The Tender proceeds in accordance with Section 3 of the Federal Ordinance on Public Procurement (FOPP). There is no right of appeal.
4.6 Official organ of publication
- www.simap.ch
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