Electrical Engineer- IPSA9

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall supervision of the Team Lead Procurement unit and direct supervision of Procurement Specialist - TL, the Electrical Engineer is responsible for daily operations of the Service Centre Procurement Unit to ensure quality support and effective delivery of project procurement implementation services.. The Electrical Engineer manages and undertakes concurrent evaluation under select procurement cases which contain electrical, mechanical and/or civil works components. S/he will provide solutions to a wide spectrum of complex issues related to procurement evaluation and project implementation. The Electrical Engineer promotes a collaborative, client-focused, quality and results-oriented approach in the Unit

Duties and Responsibilities

 Participate in the UNDP evaluation processes and do quality technical evaluation of the received bids.
 Review Technical specifications of the items part of BOQs and ensure compliance with UNDP procurement standards.
 Review the specifications provided by the Projects/Government Counterparts and ensure that the specifications conforms with the standard UNDP rules and regulations.
 Prepare compliance sheets for various electrical items as and when required;  Develop critical analysis of the required equipment and ensure that the equipment/requirement is not favoring any particular brand/model and the specifications are generic in nature.
 Participate in the assessment processes of the targeted locations in order to identify the needed plan including the procedures, items and equipment.
 Ensure timely review of the received specifications of the required equipment in coordination and cooperation with the technical teams from the Projects
 Respond to queries arise from Procurement Review Committee on the technical aspects and provide related answers that could further satisfy the clarification of the Review Committee.
 Participate in pre-bid meetings and respond to queries from potential national/international bidders; if related to technical specifications.
 Review the additional requirements from the Government authorities and make comparative analysis and develop matrix for the additional requirements and make recommendation accordingly.
 Follow up and oversee electrical and mechanical works at site preparation and execution of the Works against the provided approved sketch and bill of quantities within the set time frame.
 Evaluate, check and verify Contractor’s provided equipment at site and ensure that the equipment meets the requirement.
 Report to UNDP any variation made by the Contractors.
 Inspect all the materials including cables and connection at site and ensure that the material is of the same standard quoted by the bidders as and when required.
 Check materials received at construction/renovation sites against damages, missing parts and appropriate ratings; ensuring that the materials/equipment provided by the Contractor meets UNDP requirement and standards as and when required.
 Ensure that Materials/equipment quoted by the Contractor meets accepted requirement and standards.
 Discuss site issues with the Contractor and promptly report back to UNDP if a problem arises that requires UNDP input, if required.  Ensure effective and efficient implementation of the project actions and the operations of the outcomes.
 Checks and certify substantial progress/completion and the corresponding payments. Advice UNDP to withhold payment for any work which has been rejected or any work which is not in compliance with the contract documents.
 Identify any Variation Order as being issued under one at the following categories:
i. Variation which alter, amend or delete items contained in the Contract and which variation does not alter the Scope of the Works and is not charged against contingencies and which does not increase the contract value.
ii. Variations which increase the Contract value and required the commitment of additional funds and hence require UNDP approval in writing.
 Maintain project progress log and issue certificates, notices and instructions in consultation with UNDP to the contractor as may be required by the provisions of the contract requirements.
 Advice UNDP on the value of the works at the date of termination, in the event of the termination of the contract.
 Assist UNDP as expert witness in litigation arising from the development or installation of equipment.
 Ensure that the Contractor maintain safety on Site and clean the site after the completion of the rehabilitation work.
 Review Performance Certificates and provide opinion to proceed with award or otherwise, if required.
 Follow up on the preparation of specifications with the respective authorities and verify the specifications and coordinate with relevant Procurement colleague before finalizing the tender document.

Competencies

Functionally-related professional management skills.
Technical related skills.
Ability to plan and prioritise work activities to meet organizational goals and organize and oversee work processes efficiently to achieve quality results.
Knowledge of strategic planning processes, programming.
Knowledge of fund raising, project and programme drafting.
Reporting skills.

Institutional Arrangement :

Under the overall Guidance and Supervision of the Head of Procurement and Direct supervision of Team Leader/s the Electrical Engineer will work for the successful and timely completion of services for the UNDP Service Centre;

Required Skills and Experience

Education:

Master's degree or equivalent in electrical engineering, or bachelor degree in electrical engineering with additional 2 years of relevant experience may accepted in lieu of a Master’s degree.

Experience:

Minimum 2 years with Master’s and 4 years with Bachelors degree of extensive experience in involvement/developing specifications of electrical equipment/Complex electrical works/equipment.
Experience in preparing drawings, layouts, design and cost estimates of required equipment.
Supervision experience of installation of heavy electrical equipment etc.
Knowledge of international standards, specifically for electrical works related to equipment/buildings
Experience in handling of tender documents for turnkey contracts, including technical inputs/specifications for the procurement of services using the conditions of international standards.
Proven ability to work with multi-disciplinary teams and liaison with authorities.
Experience with National/Multi-National organization working in crisis environment similar to Iraq.

Travel:

a) UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.

b) During the contract period should the IPSA is deemed necessary to travel for short missions/official business outside the duty station, UNDP will cover the travel and logistical expenses as per the applicable rules and regulations.