Details
Description
Background
The existing drainage system in the UN Compound is found to be non-efficient in draining out water and wastes from the compound, especially when there is heavy rainfall. Due to La Nina effect, the rainfall this year and in the coming year are expected to be more than usual and thus causing flood. The poor drainage system causes water stagnancy inside the compound and thus causing damages to the building and to other assets and properties. The recent flash flood caused by heavy rainfall in April 2021 is a stark example of such damages. Therefore, improvement of the drainage system needs immediate attention and needful rework.
Duties and Responsibilities
General Objective of assignment
UNDP Timor-Leste seeks to establish a contract with competent and technically qualified consultancy firm to conduct a detailed technical assessment and prepare the Drainage Master Plan for UN Compound which include recommendations and detailed technical design proposals with costing to address the drainage problems and reduce the impacts of flooding in the UN Compound.
SCOPE OF WORK
To formulate the long-term solution for the Drainage management problems at the UN Timor-Leste compound in Caicoli Street to reduce the adverse effects of heavy rainfall and the accumulation of rainwater which cause flooding in the UN compound. The Drainage Master Plan Consultancy team will work under the supervision of the Common Premise Manager and Operations Management Team (OMT) and perform the following tasks:
Deliverable/Task 1:
Conduct a site reconnaissance of the entire compound and environs, stakeholder meetings and consultation to identify existing issues, frequency or occurrence and the magnitude of the problems associated with recurring floods
Gather and review all available data to facilitate proper engineering analysis and design such as flood hazard mapping, surveys and determine the extent of physical assets and buildings that are affected
Where necessary undertake topographic surveys of the compound and surroundings to conduct the hydrological analyses and hydraulic assessments
Find and analyze any associated risks and challenges that may face on the implementation
Prepare and present the preliminary findings to UNCT for feedback and inputs
Deliverable/Task 2
Based on the findings and considering the feedback from the meeting with stakeholders, prepare and present the draft Drainage Master Plan including preliminary/conceptual designs and options for review and feedback
Where possible adopt sustainable engineering designs and solutions utilizing methods such as bioengineering solutions, infiltration trenches, gabion structures, reinforced concrete structures and geotextiles in the preliminary designs
Deliverable/Task 3
Submit the final Drainage Master Plan for UN Compound with the key findings and recommendations incorporating the feedback and inputs received from stakeholders’ and consultations/meetings
Prepare and submit all the associated technical documents and reports which include the detailed design drawings, BOQs/engineer’s estimates, technical specifications and implementation plan for the proposed drainage Master Plan and the procurement strategy for the proposed works.
Review project site of UN Compound (Area of UN Compound – 3.369 hectares or 33,690 square meters).
Assess the feasibility for the integrated system particularly the Environmental sanitation tools.
Conduct 1 briefing session with the OMT on the findings and recommendations.
Expected Outputs and Deliverables
Expected Key Performance Indicators (KPIs) and deliverables
Number of Days
Due date
Review & Approval
Deliverable 1:
Site assessment and presentation of preliminary findings
Conduct a site reconnaissance of the entire compound and environs, stakeholder meetings and consultation to identify existing issues, frequency or occurrence and the magnitude of the problems associated with recurring floods
Gather and review all available data to facilitate proper engineering analysis and design such as flood hazard mapping, surveys and determine the extent of physical assets and buildings that are affected
Where necessary undertake topographic surveys of the compound and surroundings to conduct the hydrological analyses and hydraulic assessments
Prepare and present the preliminary findings to UNCT for feedback and inputs
Find and analyze any associated risks and challenges that may face on the implementation
10 days
Early January 2022
OMT and UNCT
Deliverable 2:
Preparation and presentation of the draft Drainage Master Plan including the preliminary/conceptual designs and options
Based on the findings and considering the feedback from the meeting with stakeholders, prepare and present the draft Drainage Master Plan including preliminary/conceptual designs and options for review and feedback
Where possible adopt sustainable engineering designs and solutions utilizing methods such as bioengineering solutions, infiltration trenches, gabion structures, reinforced concrete structures and geotextiles in the preliminary designs
15 days
Late January / Early February 2023
OMT team
Deliverable 3:
Submission of Final Drainage Master Plan for UN Compound and associated technical reports and presentation.
Prepare and submit the final Drainage Master Plan with the key findings and recommendations incorporating the feedback and inputs received from stakeholders’ and consultations/meetings
Prepare and submit all the associated technical documents and reports which include the detailed design drawings, BOQs/engineer’s estimates, technical specifications and implementation plan for the proposed drainage Master Plan and the procurement strategy for the proposed works.
10 days
Mid February 2023
OMT teams and Public Works
INSTITUTIONAL ARRANGEMENTS
The consultant will report to the UNDP Common Premises Unit and OMT. A committee will be established within UNDP consisting of Civil Engineer and representatives of other UN agencies. The deliverables will be reviewed and accepted by this committee.
DURATION OF ASSIGNMENT
The assignment will be for maximum 35 working days over the period of 2 months between Dec 2022 to February 2023.
Duty Station
Dili, Timor-Leste.
The consultant must be available for meetings with the UNCT, OMT team and Public Works team for the preparation of technical information. Arrangement for such meetings and visits will be coordinated by the consultant with the project team based on project work plan/schedule.
Competencies
Other Competencies:
Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels.
Ability to communicate and function effectively in an international, multicultural environment.
Ability to work effectively in a team.
Required Skills and Experience
Education:
University degree a bachelor or higher-level degree in civil engineering, environmental engineering, or public health engineering.
Professional Experience:
A minimum of 5 years' experience in: A. Planning, designing and construction of centralized and decentralized systems, sewerage, Environmental sanitation tools, pumping systems, sludge and effluent management, etc.
Experience in similar projects working as Drainage Engineer.
Experience in the donor funded projects of Water will be an added advantage. 6. Knowledge of climate change impacts and resilience strategies.
Language Requirements:
Fluently in spoken and written English and Tetum.
SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS
Lump Sum Amount
The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in ToR Section, supported by a breakdown of unit costs as per the template provided.
Schedule of payments
Per deliverable/s upon submission of its completion deliverables report and accepted by UNDP, each deliverable as per the timeline mentioned in section C (expected outputs and deliverables).
Deliverable/Outputs
Target due dates
Breakdown of the payment
Deliverable 1:
Site assessment and presentation of preliminary findings
Conduct a site reconnaissance of the entire compound and environs, stakeholder meetings and consultation to identify existing issues, frequency or occurrence and the magnitude of the problems associated with recurring floods
Gather and review all available data to facilitate proper engineering analysis and design such as flood hazard mapping, surveys and determine the extent of physical assets and buildings that are affected
Where necessary undertake topographic surveys of the compound and surroundings to conduct the hydrological analyses and hydraulic assessments
Prepare and present the preliminary findings to UNCT for feedback and inputs
Find and analyze any associated risks and challenges that may face on the implementation
10 days
30%
Deliverable 2:
Preparation and presentation of the draft Drainage Master Plan including the preliminary/conceptual designs and options
Based on the findings and considering the feedback from the meeting with stakeholders, prepare and present the draft Drainage Master Plan including preliminary/conceptual designs and options for review and feedback
Where possible adopt sustainable engineering designs and solutions utilizing methods such as bioengineering solutions, infiltration trenches, gabion structures, reinforced concrete structures and geotextiles in the preliminary designs
15 days
40%
Deliverable 3:
Submission of Final Drainage Master Plan for UN Compound and associated technical reports and presentation.
Prepare and submit the final Drainage Master Plan with the key findings and recommendations incorporating the feedback and inputs received from stakeholders’ and consultations/meetings
Prepare and submit all the associated technical documents and reports which include the design drawings, BOQs/engineer’s estimates, technical specifications and implementation plan for the proposed drainage Master Plan and the procurement strategy for the proposed works.
10 days
30%
Total
35 days
100%