Programme Finance Assistant

The Position:

The ProgrammeFinance Assistant assists in implementation of UNFPA Bosnia and Herzegovina’s Youth and Peace programming (including the programme supported by UN Peacebuilding Fund – PBF). The successful candidate will provide an integrated programme and operational support within a system-strengthening approach that is fundamental to UNFPA’s overall strategy. The Programme Finance Assistant collaborates closely with the Administrative/Financial, Programme and country office personnel to exchange information and ensure consistent service delivery. He/She will report to the Youth and Peace Program Analyst.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. Under UNFPA Country Programme Document (2021-2025), a component of the regional project “Strengthening the role of youth in promoting increased mutual understanding, constructive narrative, respect for diversity, and trust in Albania, Bosnia and Herzegovina, North Macedonia, Serbia and Kosovo 1 is being implemented. This project supports young men and women in order to promote constructive and fact-based narratives, and contribute to building trust,
intercultural dialogue, cultural diversity, gender equality and social cohesion in the region. In doing so, the project aims to address the priority conflict drivers of hate speech, divisive narratives, negative gender norms and a deficit of reconciliation within the region.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody defined international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; the successful candidate has to be transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
 

Job Purpose:

He/She will play an instrumental role in implementation of the UNFPA’s country programme and projects, providing programmatic, administrative and financial support to the programme and operations team.

You would be responsible for:

● Providing significant input into a range of technical and logistical aspects of programme activities, including supporting programmes officers in preparation of budgets, financial reports, arranging venues, transportation, trainings materials, helping in preparation of the presentations, booking translators, videographers and designers etc. 

● Contributing to the preparation of programme and financial reports by soliciting information from partners, external consultants and associates, preparing summary tables, drafting selected sections of the narrative and financial report etc.

● Assisting with programme related procurement of services/goods and ensuring that procurement is in accordance with UNFPA Procurement Procedures: collects supporting documents; obtains price quotations and prepares comparative tables; makes logistical arrangements for the delivery, including customs clearance and distribution; obtains Receipt and Inspection Reports and acceptance reports from national counterparts.

● Providing support on national execution under the HACT modality, including support in HACT assurance activities, such as spot checks, audits, etc.

● Compiling relevant background materials and prepares briefs and summaries if requested. Maintains database of key project vendors, partners and target beneficiaries.

● Arranging programme meetings, including organizing the venue, preparing draft minutes of programme meetings, communicating draft minutes to the participants, and receiving feedback. Ensures quality and completeness of filing of programme documents.

● Assisting in the archiving, filing, and maintenance of up-to-date electronic mailing lists on programme and technical matters.

● Undertaking all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the output managers in close collaboration with the operations team. This may include liaising with event management companies and caterers supporting the procurement process for these and related services.

● Providing logistical support to programme events by gathering and compiling data and information for the preparation of events documents, speeches and position papers. This includes (but is not necessarily limited to) preparing and distributing COA authorization letters; collecting and following up on nominations and registration; preparing list of participants; managing programme related travel and visa requirements, circulating events materials.

● Raising requisitions in Quantum with input from designated programme staff.

● In coordination with designated UNFPA Country Office’s Monitoring and Evaluation officer collecting and filing information relevant to programme monitoring and evaluation and programme indicators.

● Translating and drafts letters and other programme documents as well as provides oral translation as may be assigned by supervisor;

● Undertaking any other assignment that may be requested by the supervisor.
 

Qualifications and Experience: 
 

Education:  

University degree in economics, business and administration or other social sciences.

Knowledge and Experience: 

● Five years of relevant experience in administrative and financial roles;

● Proven experience and track record in successfully managing and implementing financial policies, processes and systems in development organizations or private sector;

● Previous experience in the UN is an asset;

● Strong interpersonal and organizational skills, including operating under tight schedules;

● Excellent technical and organizational skills, and ability to sort through financial information with ease;

● Ability to produce analytical reports and write clearly and concisely.

● Good writing and communication skills;

● Great proficiency in current office software applications and corporate IT systems.

Languages: 

Fluency in English and Bosnian/Croatian/Serbian is required

Required Competencies: 

Values:

Exemplifying integrity, 

Demonstrating commitment to UNFPA and the UN system, 

Embracing cultural diversity, 

Embracing change

Core Competencies: 

Achieving results,

Being accountable,

Developing and applying professional expertise/business acumen,

Thinking analytically and strategically,

Working in teams/managing ourselves and our relationships,

Functional Competencies:

● Managing the organization’s financial resources

● Implementing management systems

● Fraud and operational risks management

● Business acumen and ability to multi-task and balance competing priorities. Innovation and marketing of new approaches.

● Pro-activeness and client orientation

● Leveraging the resources of national governments and partners/ building strategic alliances and partnerships

● Internal and external communication and advocacy for results mobilisation.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.