Security and Operations Associate

About Us

We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow.

Job Title:                                             Security and Operations Associate

Department/Location:                       Security Department, Vienna, VA (hibryd work schedule)

Reports To:                                         Practice Director

Type:                                                  Regular Full-Time

Classification:                                    Non-exempt

Clearance Required:                          NA      

Overview:  

The ideal candidate will support the Program Management and Business Development functions at IBTCI. The successful candidate will work as part of a team supporting field offices and corporate headquarters. Must be fluent in English language, both oral and written, have good liaison skills and full proficiency in MS Office suite including Word and PowerPoint. Excellent communications and interpersonal skills are required. Prior work experience in International Development is a plus. This position will be based primarily in our Headquarters in Vienna, Virginia. The Program Associate practice area could change based on company discretion.
Responsibilities

 Operations

• Coordinate the registration for new projects, including identifying appropriate legal firms and government branches with which the process must be conducted.
• Maintain contact with lawyers in country regarding all necessary procedures and processes to remain compliant with local laws.
• Coordinate tax registration and compliance for new projects, including identifying sources and agencies in country required to comply with legislation.
• Participate in project proposal and mobilization efforts to include identification of required inventory such as satellite phones, accounts and billing.
• Partner with staff and consultants in understanding the process of applying for and procuring visas in the different countries in which IBTCI operates.
• Facilitate the authentication of corporate documents and serve as the focal point for ensuring all necessary documents are in line with local requirements in country.
• Conduct research to identify office spaces for local projects.
• Maintain all leases for offices.
• Monitor database of field office and key personnel residence locations abroad.

Security

• Format and edit security documents including inserts for corporate policy documents.
• Conduct research to produce assessments and analysis on regions and countries IBTCI is working in or plans to work in.
• Produce country and city studies and security plans.
• Conduct threat and risk analyses of IBTCI areas of operations.
• Provide global and country security updates.
• Monitor IBTCI’s Sicuro IMS online platform in order to collect active intelligence threats and security updates.
• Organize and coordinate security meetings and briefings.
• Interface with consultants to ensure they have all the necessary background information (country report(s), IBTCI security procedures and policies, briefing guide, etc.)
• Partner with field staff to ensure they have evacuation insurance, secure pick-up at the airport, lodging, medical information, emergency contact information and that they understand/abide by IBTCI policies.
• Organize communication with field office staff with regard to security across IBTCI projects.
• Collaborate with the Security team to organize briefings, trainings and general schedule.
• Other duties as assigned.

Preferred Knowledge, Skills and Abilities:

• Ability to effectively collect, synthesize and present information from diverse sources.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks under tight deadlines.
• Previous global travel experience preferred.
• Prior work experience in International Development a plus.

Qualifications

Minimum Requirements:

• At least 1 year of work professional experience.
• Excellent writing, research and organizational ability.
• Demonstrated strict attention to detail.
• Full proficiency in Microsoft Office, particularly Word, Excel and Powerpoint required.
• Oral and written fluency in English required

Preferred Knowledge, Skills and Abilities:

• Ability to effectively collect, synthesize and present information from diverse sources.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks under tight deadlines.
• Previous global travel experience preferred.
• Prior work experience in International Development a plus.

Education:

• Bachelor’s degree in International Affairs, Security, Terrorism, Intelligence or other relevant field.

Working Environment:  Work is performed in a typical corporate office environment.

COVID Vaccine status: As a condition of employment, IBTCI requires all new employees to be fully vaccinated against COVID-19. Candidates should be prepared to submit proof of COVID-19 vaccination upon hire or request for an accommodation with HR that is consistent with our COVID-19 safety protocols and policies. 

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:  None

Travel:  International travel possible and may include travel to fragile and/conflict-prone zones.

Work Authorization:  Candidate must be authorized to work in the U.S.A.  Visa sponsorship is not available for this position.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building.   We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.  VEVRAA Federal Contractor.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page).