Local Security Associate

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace, and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN Women provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women in South Sudan supports the government to implement commitments to international normative standards on gender equality and women’s human rights. The new UN Sustainable Development Cooperation Framework (UNSDCF) for 2022-2026 and the corresponding UN Women South Sudan Strategic Note (2022-2026), defining UN Women’s strategic engagement in South Sudan, focuses on strengthening the national structures and mechanisms for gender mainstreaming in policies, plans, and budgets; supporting efforts to prevent and eliminate violence against women; promoting women’s economic empowerment; promoting policies and government investment in women’s empowerment and resilience building in the context of climate change, humanitarian crisis as well as threats to peace and security. UN Women works with a range of stakeholders in South Sudan including the government, civil society and women’s organizations, youth, UN agencies, and donors, to promote gender equality and women’s empowerment.

Currently, UN Women in partnership with the Ministry of Gender, Child and Social Welfare and the Office of the Vice President (Gender and Youth Cluster) is developing a program that aims at promoting the social-economic empowerment of women and adolescent girls in South Sudan. The project called “South Sudan Women Economic Empowerment Project (SSWSEEP)”, will be implemented in 10 states and 2 administrative areas in South Sudan focusing on promoting women’s access to economic opportunities, protection, and access to GBV information and services and also strengthening the capacity of the Ministry of Gender, Child and Social Welfare to effectively implement its mandate of promoting Gender Equality and Women’s Empowerment. The project has four (4) components, namely: a) Community Empowerment Support to Women and Girls, b) Establishment of the Women’s Entrepreneurial Opportunity Facility (WEOF), c) Scaling up services for Survivors of GBV, and d) Institutional strengthening focusing on the Ministry OF Gender, Child and Social Welfare, Gender and Youth Cluster, and related national institutions.

Duties and Responsibilities

Under the overall guidance of the Country Representative, and direct supervision of the Security Specialist, with a matrix reporting line to Project Manager, the Security Assistant assists in the implementation of security operations and all matters relating to the management of safety and security for UN Women personnel in the country in South Sudan. The incumbent will be expected to acquire safety and security information and produce IT-generated reports suitable for distribution to UN Women Senior Management and staff. The following will be the specific duties and responsibilities of the Local Security Associate:

Provide administrative support to assessing the security situation of the host country:

Coordinate, and provide administrative support to periodic security assessments of UN Women facilities and assets;
Provide administrative support to the coordination of security evaluations for residences (Residential Security Measures - RSM) of UN Women personnel, as well as on the latest trends and threats to personnel safety and security;
Collect information about possible security threats to personnel, programs, facilities, and assets and provide inputs to reports.

Liaise with the local security community:

Liaise and coordinate, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, UNDSS, military, and police officers, as well as non-governmental organizations and other non-State actors;
Maintain regular contact with Security Focal Points and LSAs of UN agencies, as required;
Participate as a member of security groups, particularly IASMN Working Groups, as delegated;
Attend UN security management meetings such as the country security cell, as delegated.

Collect, update, and communicate information regarding security:

Draft security unit announcements and notices to personnel;
Ensure timely and accurate dissemination of security information and precautions to personnel;
Conduct regular communications with UN Women Security Focal Points;
Ensure the proper and timely dissemination of analytical products and outputs of the Section to stakeholders;
Provide updates and information to HQ in relation to the security, intranet portal, and documentation.

Maintain and review the Security Plan, including updating personnel lists:

Provide inputs to the preparation and review of the UN Women and UN Security Plan;
Provide logistical support during the implementation of the Security Plan, as required;
Maintain security equipment and inventory;
Maintain and coordinate the UN Women Warden System, as required;
Maintain and coordinate with the line manager regarding Everbridge.

Monitor and support Organisational security compliance with the Security Risk Management Measures (SRMM) established for the duty station:

Compile data required for the SRMM Self-Assessment of UN Women and UN Security, Safety Compliance Survey (SSCS) processes;
Provide logistical support to the UN Women Security Focal Point in the completion and updating of the SSCS;
Provide administrative support to the UN Women's Security Focal Point in the evaluation and implementation of the UN Women Security, Safety Compliance Action Plan (SSCAP);
Maintain a database of security compliance of all UN Women offices in the duty station;
Monitor contributions to the implementation of SRMM.

Report security incidents affecting UN Women personnel, programs, offices, and assets, as appropriate:

Collate information and provide inputs to security reports, such as the Security & Safety Incident Reporting; System (SSIRS), Security Risk Management (SRM) Assessments, and other ad-hoc incident reports;
Share all security and safety incidents/reports to the line manager and RSS;
Provide updates to ongoing incidents as required;
Track and log security incidents as required;
Review local and national security contexts and provide Management with appropriate and timely security advice.

Coordinate and conduct training courses on security awareness and preparedness:

Provide administrative support to the organization of training and briefings;
Prepare documents and presentation materials for training;
Maintain records of training certificates;
Conduct security training sessions; if qualified;
Provide security orientation to newly assigned personnel members.

Provide administrative support to the budget and finances of the Security Team:

Provide inputs to annual work plan/s and related budget; initiates security budget revisions for approval;
Monitor and support applications and process for UN Women SSWSEEP funding;
Prepare information for budget closures and reports as per HQ processes.

Provide general administrative support services:

Maintain routine and confidential correspondence files/documents;
Maintain a database of contact details in relation to host country security authorities; maintain a list of all UN Women Security Focal Points;
Ensure PEP contact lists are regularly updated and shared with all UN Women personnel;
Prepare and administer documentation related to travel arrangements, both local and international, including Travel Authorizations;
Organize meetings, invite participants, and provide administrative assistance at meetings, such as taking notes and meeting minutes;(is this for security);
Maintain and update the UN Women global premises directory;
Maintain liaison with commercial companies used for UN Women security at offices and residences;
Maintain procedures, and relationships, and monitor private security companies hired by UN Women.

Key Deliverables:

The key results have an impact on the accurate and timely implementation of the overall UN security program at the country level.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Functional Competencies:

Strong knowledge of security and risk management;
Strong knowledge of the local country’s security situation/ laws;
Ability to work under pressure and in crisis situations;
Ability to create, edit, and present information in clear and presentable formats.

Accountability:

Adheres to organizational rules, regulations, and standards; Delivers outputs for which one has responsibility within the prescribed time, cost, and quality standards.

Client Orientation:

Provides services, support, advice, and guidance to internal or external clients, and seeks to see things from their points of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Required Skills and Experience

Education and certification:

Secondary education. University Degree or equivalent in Political Science, Military Studies, Security Management, Management, or a relevant field is desirable.

Experience:

At least 6 years of relevant experience in security including corporate security, military or police, UN system, or an international organization.

Other Skills and Requirements:

Knowledge of HF and VHF radio operation;
Experience in diplomatic security, protection, and intelligence is considered an asset;
Experience in supporting the investigation, information gathering, and analysis would be an asset;
Knowledge of host country safety codes;
Computer literacy in Word, Excel (crime stats), PowerPoint, MS Access, Google Earth, and GIS applications and internet applications are compulsory Familiarity with Police and Military security operations would be a highly valued asset;
Possession of a valid driver’s license.

Language Requirements:

Fluency in English;
Knowledge of Arabic or other official UN working languages is an added advantage.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Gender Sensitivity:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks.