Programme Manager

About the role

MAIN RESPONSIBILITIES OF JOB

Manage

Manage and/or support the full life-cycle of programmes and bids within time, scope and budget to a high quality.
Manage your own time localisation, ensuring that billable days are allocated to programmes and overhead time is within pre-agreed targets.

Deliver

Directly manage and support programmes to a high standard ensuring:

Contracted financial target is met or exceeded.
Deliverables are produced on time and to the highest quality. This will include coordinating inputs of the programme team to meet key stakeholder requirements.
Provide timely internal status reporting, including monthly RAG and quarterly Contract Review Reports updated on time to a high quality standard
Ensure internal workplans and agreed action plans are followed by programme teams, including consortium partners when relevant.
Ensure corporate compliance requirements are followed on programmes, this will include safeguarding and security.
Ensure strong risk management on all programmes, risks are mitigated and escalated as needed.
Strong internal and external communication is supported, including regular minute taking where appropriate.
Effective dissemination of cross-organisational learning(s) regarding project delivery
The mobilisation of long and short-term programme team members is supported.
Excellent relations with stakeholders are maintained and liaise with client, partner and other relevant individuals and organisations as required.
Management visits to programme countries are undertaken as and when required.
Target for billable days are achieved as forecast.
Payment for suppliers and contractors are arranged with the programme accountant.
The programme accountant is supported to arrange timely invoices, financial reports, forecasts and cashflow projections for internal monitoring purposes and for the client in line with contractual terms.
Partner expenditure is monitored against budgets, ensuring invoicing is on time and in line with agreed reporting.
Appropriate monitoring and lesson learning mechanisms are put in place

Any post-contract issues are resolved and documented as appropriate.

Win

Manage and/or support bids as you would a project, ensuring targets are met, finances are managed and reported on, deadlines are adhered to and the quality of deliverables remains high.
When bid managing, lead the bid process from pre-EOI stage through to commercial negotiations on top priority proposals.
When bid managing, ensure the bid team meet deadlines, holding team members at all levels accountable to agreed deliverables.
Identify opportunities to ‘build-out’ from live programmes you manage.

Build

Share and enable learning from programmes and bids to be embedded into corporate processes and future delivery and winning opportunities.
Continue to build your own knowledge and experience in programme management working closely with PMO team members and others throughout the company.

Be aware of and adhere to company quality standards and procedures in accordance with Crown Agent’s commitment to working to the highest quality standards and striving for continual improvement

Any other duties as appropriate to the position, as requested

About you

Requirements

Qualification

Degree level or equivalent working experience

Experience

‘1-2’ years experience managing projects
Demonstrable experience working in complex and time-pressured contexts
Demonstrable experience managing or coordinating multi-stakeholder programmes in developing countries
Experience using Microsoft applications
Ability to prioritise competing demands
Experience coordinating input from consortium partners and senior management
Experience in managing budgets for effective delivery; closely monitoring cashflow and ensuring strong forecasting and reporting to clients.
Experience in communications with clients, consortium partners and other programme stakeholders.

About us

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will always promote diversity for all candidates as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability, or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications, and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what's on offer

Crown Agents offers a competitive benefits package