Human Resources Associate

Background and Organizational Context

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. 

Under the broader framework of the SDGs and in line with the UN Sustainable Development Cooperation Framework (UNSDCF), UNDP Tajikistan continues to deliver on its key strategic priorities within its Country Programme for the period 2023-2026, namely: (i) Sustainable, inclusive and green economic growth, (ii) Integrated management of climate and environmental risks, and (iii) people-centered governance and advancing rule of law.   

In achieving the above, UNDP supports the acceleration of Tajikistan’s industrialization, economic productivity and competitiveness, trade, innovative entrepreneurship while ensuring that growth is risk-informed and inclusive.

UNDP continues to invest in Tajikistan’s growth in a sustainable manner and to strengthen resilience to climate change through advancing climate change adaptation (CCA), mitigation and disaster risk reduction (DRR). 

UNDP invests in improving access to rights and services through strengthening effective, inclusive and accountable governing institutions, promoting a transparent, gender-sensitive and digitalized public administration with innovative solutions.  UNDP focuses on the advancement rule of law and access to justice and facilitates people’s meaningful participation – in particular, women and youth - in decision-making to promote equality and social cohesion at local level.

Country office operations pillar is responsible for providing comprehensive, high quality client-oriented services in full compliance with relevant corporate rules and regulations.

Position Purpose

Under the overall guidance of the Operations Specialist and direct supervision of the Human Resources Analyst, HR Associate provides proactive client-oriented execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach, maintenance of high staff morale. The key results have an impact on the overall efficiency of the CO including improved business results and client services. 

Key Duties and Accountabilities

Administration and implementation of HR strategies and policies, adapts processes and procedures:

• Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system.
• Provides support and information on corporate strategies, changes in policies, rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlement, assessing the impact of changes and making recommendations on their implementation in the CO. 
• Input and support to CO HR business processes mapping and internal Standard Operating Procedures (SOPs) and internal controls in HR, in consultation with unit head and CO management.
• Support to the identification and development of concepts for e-tools to be applied in the management of HR processes.

Ensures effective administration of human resources :

• Support and facilitation of the efficient implementation of end-to-end HR recruitment processes for local and international Temporary Appointments (TA) and Fixed-Term (FTA) positions and Personnel Service Agreement (PSA) positions, including from, but not limited to, drafting job description to onboarding. 
• Provision of HR advice on recruitment procedures and technical support to selection processes.
• Preparation of detailed submissions for compliance reviews for staff positions as appropriate and applicable.
• HR and contract management support to other UN Agencies as applicable.
• Performing general HR support, monitoring and management of Admin/HR, payroll/ Position Administrator and Absence/leave monitoring and Processor etc. in ERP systems as needed. 
• Development and maintenance of effective tracking files/tools for staff and personnel. 
• Administration of the Internship, UNV, roster systems and other personnel programmes for UNDP CO and projects.
• Monitoring of HR services provided by UNDP to projects and other UN agencies; submission of cost-recovery charges information for further processing
• Close coordination with GSSC to ensure compliance and meeting the business needs of the CO.

Facilitates performance and talent management, knowledge sharing and career development of staff:

• Support to the facilitation of the performance appraisal process and related activities and maintenance of the related data.
• Ensures the implementation of the performance planning and appraisal process for PSA and non-staff contract holders in the Country Office and projects. 
• Provision of support and relevant guidance in addressing performance-related cases. 
• Input and implementation of the Whole Office Learning plan (WOLP) and individual learning plans in consultation with the Learning Committee, Senior Management and other teams/unit heads.
• Support to the continuous rollout and implementation of HR People for 2030 strategy at the country level under the guidance of unit Head;
• Disseminates information related to People 2030 initiatives, participates in People 2030 engagement forums, contributes stories and updates to foster knowledge exchange;
• Provides input to and support the development and implementation of CO plans and strategies for talent management in line with organizational goals.

Ensures conduct of UNDP and UN-related surveys:

• Supports the Global Staff Survey (GSS) and acts as focal point as appropriate;
• Facilitates the collection of information for comprehensive and interim local salary and participates in the work of Local Salary Survey Committee(LSSC);
• Collates and disseminates results of GSS and pulse surveys; together with unit head, GSS working group and in consultation with the CO management and Staff Association and provides input to the action plan and ensures its implementation; 

Facilitation of knowledge building and knowledge sharing:

• Organization of trainings for the operations/ projects staff on HR issues, including induction for newly recruited staff.
• Regular update of the HR section of the CO intranet.
• Synthesis and application of lessons learnt and best practices into CO HR processes.
• Sound contributions to knowledge networks and communities of practice.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Requirements:

Education

• Secondary Education is required 
• Bachelor’s Degree in HR, Business or Public Administration, Social Sciences and relevant fields will be given due consideration.

Experience, Knowledge, and Skills

• Minimum of six (6) years with Secondary education or three (03) years with Bachelor’s degree of progressively responsible HR and administrative experience is required at the national or international level. 
• Knowledge of the Human Resources management practice in an organization of the United Nations system or similar international organization is desirable 
• Professional HR Certification is an advantage 
• Prior work experience in using UN /UNDP HRM systems is desirable
• Knowledge of UNDP policies and guidelines is an asset
• Experience with HR processes re-engineering is an advantage 

Language requirements:

• Fluency in English and Russian is required
• Knowledge of local Tajik language an advantage

Keywords

• HR Strategy
• HR Administration and Services
• HR Business Process
• Talent Management
• People 2030 Agenda