Procurement Analyst

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Pakistan Country Office’s work is guided by the UN Sustainable Development Cooperation Framework (UNSDCF) and the UN Women Pakistan Strategic Note (SN). In the context of advancing gender equality and women empowerment objectives, both key documents focus on the following five areas: (1) normative frameworks and data, (2) innovative gender financing, (3) protection against harmful practices, (4) awareness, voice, agency and leadership, and (5) women economic empowerment.

Under the overall guidance of the Chief of Procurement in Headquarters and the daily supervision of the Deputy Country Representative, with matrix reporting to the Regional Procurement Specialist, the Procurement Analyst facilitates the management of procurement and promotes a strategic approach to sourcing within the Office in all areas from procurement process of goods and services, procurement contracts, long-term agreements, lease agreements.  This facilitation role is designed to add value and effectiveness to the management of procurement within the office while in no way creating an added layer of bureaucracy between the field and CO, and all accountabilities and duties must reflect this overarching principle.  In effect the incumbent acts as the interface between the field and CO on several procurement areas.

The Procurement Analyst will ensure that procurement process in the office is in line with UN Women goals, plans and strategies and in compliance with applicable procurement policies and guidelines.  The incumbent will assist the CO Procurement Review Committee in ensuring compliance of procurement within the office with corporate guidelines and while leading the Gender Responsive Procurement Initiative.  S/he will keep the Deputy Country Representative aware of procurement and compliance issues within the CO that require the attention of the Pakistan Country Office Senior Management Team. 

Duties and Responsibilities

1.  Coordinate the procurement and strategic sourcing activities across the Pakistan country office in accordance with UN Women rules and regulations, policies, and strategies:

• Provide professional expertise and technical support to the management of the Country Office on procurement issues and deliver authoritative clarification and briefs on the interpretation/application of UN Women Rules, Regulations and policies with respect to procurement;
• Monitor and track procurement progress and compliance across the region using effective oversight tools.
• Provide technical support in designing and maintaining a client-oriented procurement management system.
• Regularly update and maintain corporate procurement reporting and analysis.
• Track implementation of Audit recommendations related to procurement within the office.
• Conduct periodic expenditure analyses to support the development of the regional category management strategy, and collaborate with key suppliers for recurrent supplies and services;

2.  Provide support on the efficiency enhancement of procurement processes for Pakistan country office.

• Guide and implement procurement business processes mapping and the elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement,
• Analyze procurement workflows and propose recommendations to enhance cost saving and reduction in the country Office and sub offices;
• Manage the provision of goods and services for following established corporate procedures regarding review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations regarding eventual agreements;
• Consolidate procurement requirements and provide professional recommendations to the preparation of procurement plans for Pakistan country office.
• Organize RFQ, ITB or RFP, and evaluate quotations, bids and proposals.
• Review the submissions to the Local Procurement Review Committee (L-PRC) to ensure completion of documents and quality of submissions; and participate as an observer, when requested by Chairperson.
• Implement internal control system for timely and accurate preparation of Purchase Orders (POs).

3.  Provide technical support to supplier management and to the implementation of e-procurement tools.

• Develop and manage a roster of suppliers, including supplier selection and evaluation mechanism;
• Facilitate the use of Long-Term Agreements (LTAs) within the office;
• Manage and train personnel, as required on the e-procurement and ERP systems.

4.  Provide technical support to inter-agency activities related to procurement:

• Support development and management of GRP-related practical tools, knowledge materials and guidelines for dissemination within the UN in support of the implementation of Gender Responsive Procurement initiative.
• Provide substantive technical support to the inter-agency coordination and working groups related to procurement;
• Provide coordination support with other UN agencies to assist in the implementation of harmonized procurement services, inter-agency LTAs, and joint procurement in line with the UN reform;

5.  Contribute to knowledge sharing:

• Monitor and report to CO management on procurement trends and practices including progress on GRP implementation;
• Coordinate and organize training for the operations and programme staff on Procurement;
• Contribute to the development of training materials, webinars and other  knowledge networks;
• Analyze and share lessons learned and best practices in Procurement  
• Support in establishing data monitoring system for procurement issues.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/en/about-us/employment/application-process#_Values

Functional Competencies

• Programme formulation, implementation, monitoring and evaluation skills
• Knowledge of Results Based Management
• Ability to gather and interpret data, reach logical conclusions and present findings
• Good analytical skills
• Good knowledge of area of eradicating violence against women and girls.

Required Skills and Experience

Education and certification:

• Master's degree (or equivalent) in Business Administration, Public Administration, Finance, HR, Procurement, Supply Chain Management, Law or other related field is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Procurement Certification from an internationally recognized provider such as CIPS (level 3) is an asset.

Experience:

• A minimum of two year of progressively responsible experience in procurement, contract management, contract administration, logistics and supply chain management, administration or a related area is required.
• Experience using multiple office software packages including web-based management systems and ERP systems, preferably Oracle is required.
• Experience in leading a team is required;
• Experience in general administration is desirable.
• Procurement experience within the UN system practices would be an asset.

Language Requirements:

• Fluency in English is required;
• Working knowledge of another official UN language is desirable

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters  Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)