Procurement Associate

1.) Implement sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity

and transparency to achieve best value for money.

Example of Duties:

• Ensure full compliance  of procurement activities with UNDP rules, regulations, policies, through implementation of effective internal controls.
• Elaborate the contentsof internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes in consultation with direct supervisor and office

management.

Example of

Duties:

• Provide guidance and inputs to the project team on procurement plans for the country office and projects.

• Prepare and conduct  RFQ, ITB or RFP, and  receive and evaluate quotations, bids or proposals in full compliance  with UNDP rules and regulations.
• Prepare Purchase orders and contracts in and outside e-procurement, prepare recurring purchase orders for contracting services, and create vendors and buyer profiles in e- procurement.
• Prepare submissions for internal procurement review committees (CAP, RACP, and ACP).
• Prepare reports on procurements in CO.
• Implement or partake in joint procurement processes for the UN agencies in line withthe UN reform.

Example of

Duties:

• Develop and  update rosters ofsuppliers.
• Implement supplier selection andevaluation.

Example of Duties:

• Organize procurement training for operations and project staff .
• Organize procurement training for vendors on  e-procurement modules.
• Synthesize lessons learned and best practices in procurement.
• Make sound contributions to knowledge networks and communities ofpractice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of

the Office and the Organization

LEVEL 2: Adapt processes/approaches to new situations,

involve others in change process

LEVEL 2: Is facilitator/integrator, bring people together,

build/maintain coalitions/partnerships

LEVEL 2: Facilitate conversations to bridge differences,

considers in decision making

People Management (Insert below standard sentence if the position has direct reports.)

UNDP People Management Competencies can be found in the dedicatedsite.

Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area

Procurement

• Ability to f ind, evaluate and engage suppliers of goods  and services

Procurement

•  
• owledge of evaluating businesses,  projects, budgets, and other f inance relatedtransactions to

determine their performance and suitability

Procurement

• The ability to acquire goods, services or works f rom an outside external source.

Procurement

• Ability to work with incomplete information and

balance competing interests to create value for all stakeholders

Business Management

Customer

Satisfaction/ClientManagement

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/orsolutions to fulf ill and understand the real customers' needs.
• Provide inputs to the development of customer service strategy
• Look for ways to add value beyond clients’ immediate requests
• Ability to anticipate client’s upcoming needs and concerns

Business Management

• Ability to identify and organize actionaround mitigating and proactively managing risks

Business Management

• Ability to communicate in a clear, concise and  unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and  externally, through media, social media and  other appropriate channels