Human Resources Associate

Under the guidance and supervision of the Operations Manager, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

 The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.
 

Duties and Responsibilities

• Administration and implementation of HR strategies and policies
• Provision of HR services
• Staff performance management and career development
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing

1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:

• Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
•    CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
• Provision of information to the management and staff on strategies, rules and regulations.

 2. Provides HR services focusing on achievement of the following results:

• Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. 
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, ALD, SSAs, SCs) and recurring Pos in Atlas. 
• Timely follow up with Finance staff on Global payroll issues. 
• Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Preparation of submissions to the Local Appointment and Promotion Board (LAPB).
• Provision of information on benefits/entitlements to the International Staff and Experts. 
• Maintenance of the rosters including e-rosters.
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies. 

3. Ensures proper staff performance management and career development focusing on achievement of the following results:

• Provision of background information and maintenance of the related data acting as Secretary of CRG.
• Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager. 

4. Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

6. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall execution of the CO HR services and success in implementation of HR strategies and policies.  Accurate analysis and presentation of financial information ensures proper HR services in the CO.

Innovation: Ability to make new and useful ideas work                             Level 3: Adapts deliverables to meet client needs.

Leadership: Ability to persuade others to follow                                        Level 3: Proactively seeks and recognizes contributions of others.

People Management: Ability to improve performance and satisfaction    Level 3: Appropriately involves team in different stages of work and decision-making.

Communication: Ability to listen, adapt, persuade and transform              Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation.

Delivery: Ability to get things done while exercising good judgement       Level 3: Takes responsibility for addressing critical situations and delivering core value.

Technical/Functional

Building Strategic Partnerships -Ability to analyze general information and selects materials in support of partnership building initiatives. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Promoting Organizational Learning and Knowledge Sharing-Ability to present information on best practices in organizational change. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Job Knowledge/Technical Expertise- Fundamental knowledge of processes, methods and procedures Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Promoting Organizational Change and Development -Ability to present information on best practices in organizational change. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Design and Implementation of Management Systems-Ability to use information/ databases/other management systems. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.

Client Orientation-Ability to maintain effective client relationships and understand client needs, ensuring overall provision of quality services to clients. Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work.