Project Coordinator

Role & Responsibilities

Manage and lead Medair ongoing earthquake response in Aleppo (ALP), Syria. Provide strategic leadership and direction for the Aleppo response and other projects that may be developed. The ALP PC oversees all activities, works closely with the Country Director, Deputy Country Director, Technical Advisors, Technical Officers, and Global Sector Advisors. The ALP PC is responsible for external coordination at the field level – liaising with other humanitarian agencies and coordination bodies. The ALP PC is expected to attend sub-national level sector and donor meetings in Aleppo.

Project Overview

Medair Syria is responding to the earthquake emergency response with interventions in Shelter/NFIs, CVA, MHPSS, Health, and WASH.

Workplace & Working conditions

Field based position in Aleppo, Syria, with occasional travel to Damascus.

Starting Date / Initial Contract Details

As soon as possible. Full time, 6 months with possibility of extension.

Key Activity Areas

Project Management

• Lead and manage a comprehensive response strategy including resource needs analysis, and timely reporting to relevant sectors, in consultation with the Senior Management Team (SMT) and Project Managers.
• Ensure that the response strategic plan is current in the midst of a rapidly changing environment, through regular monitoring and evaluation assessments, and that reports submitted to the relevant parties.
• Support Project Manager(s) and Technical Officers in daily response planning and decision making, to submit regular monthly project reports, to ensure that all relevant documents related to the response are produced and filed.
• Working closely with the SMT, develop and produce new concepts and proposals, in coordination with the Program Funding Manager (PFM).

Representation

• Develop and maintain relationships with relevant stakeholders (e.g. beneficiaries, community leaders, local government officials, donors, UN agencies and other NGOs or partners) and represent Medair at relevant meetings (e.g. state and local government, sector-coordination and security) in order to facilitate and ensure cooperation and partnerships.
• Seek out and actively participate in local networks or task groups on specific humanitarian aid issues.
• Accompany donors on field trips and ensure programme details are transmitted in a professional manner.

Financial Management

• Support Project Managers to construct budgets for designated projects, in collaboration with the relevant Sector Advisors, SMT and PFM.
• Support Project Managers to ensure that budgets are spent according to donor proposals and regulations and within the appropriate timeframe, making any budget adjustment recommendations to SMT.
• Monitor the spending of the designated project(s) to ensure compliance with Medair and donor guidelines for financial accounting and reporting practices.
• Exercise budget authority up to 10,000 USD on project expenses and support (base) costs.

Staff Management

• Ensure that all personnel related issues for the staff are carried out in accordance with Medair HR policies. This includes recruitment, appraisal, objective setting, development, training, disciplinary action etc.
• Ensure that staff receive appropriate and adequate training by providing mentoring and coaching and through the promotion of capacity building of local staff.
• Hold regular team meetings and build an effective team through a consultative leadership style and a transparent, honest and supportive communication structure.
• Promote the health and security of the staff by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices.

Security Management

• Monitor and review, with the Country Director, the security status of the area(s) of operation on a regular basis, liaising as applicable with local authorities, other NGOs, the UN or other relevant security bodies. Make reports, as appropriate, to the in-country Security Focal Point.
• Ensure all staff members and all visitors receive appropriate security briefings and on-going training in security-related topics.
• Ensure security plans and protocols for the area(s) of operation are updated and implemented in response to changes in the security situation.
• In the event of an in-country crisis, support the Crisis Management Team as required.

Quality Management

• Follow the direction of the relevant advisors at GSO regarding quality, strategy and technical guidelines.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant situations.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in a relevant subject such as Management/ Development Studies / Business Administration.
• Strong working knowledge of English (spoken and written).

Experience

• 3-4 years’ project management experience.
• 3 or more years’ experience working in a field-based humanitarian context.
• Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
• Experience in the design, monitoring of implementation and evaluation of humanitarian / emergency programmes.