Procurement Associate
Details
Deadline: Mar 25, 2024 Deadline for applications has passed
Location: Syria
Organization: United Nations Human Settlements Programme (HQ)
Sectors:
Job type:Contract, 4 to 12 months
Languages:
Arabic, English
Work experience: Min 3 years
Date posted:Mar 11, 2024
Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
- Implementation of operational strategies
- Organization of procurement processes
- Implementation of sourcing strategy
Duties and Responsibilities
Ensures implementation of the operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UN-Habitat/UNON rules, regulations, policies and strategies; implementation of the effective internal control.
- CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
Organizes procurement processes for CO and at the request of other CO in ROAS focusing on achievement of the following results:
- Assist is the preparation of procurement plans for the office and projects and their implementation monitoring.
- Assist in the organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UN-Habitat/UNON rules and regulations.
- Preparation of Purchase orders and contracts in and outside UMOJA, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in UNGM/UMOJA.
- Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
- Assist in the presentation of reports on procurement in the CO.
- Assist with preparation of contractor’s performance report.
- Sustainable Procurement Practices: Promoting sustainability principles and integrating environmental and social considerations into procurement decision-making processes.
- Register vendor’s banking details in UMOJA.
Ensures implementation of sourcing strategy focusing on achievement of the following result:
- Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.
Competencies
| Core | |
Achieve Results: |
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
Think Innovatively: |
LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements |
Learn Continuously |
LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback |
Adapt with Agility |
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
Engage and Partner |
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
Enable Diversity and Inclusion |
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found on the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
| Thematic Area | Name | Definition |
| Procurement | Sourcing |
Ability to find, evaluate and engage suppliers of goods and services |
| Procurement | Category management | Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency |
| Procurement | Data analysis | Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making |
| Procurement | Procure-to-Pay | Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations |
Required Skills and Experience
Education:
High School Diploma.
Or
First-level University degree in Business Administration, Economics, Engineering, or any related field.
Experience:
- At least 6 years (High School) or 3 years (Bachelor) of progressively responsible experience in procurement and business administration is required.
- Experience of working in an international team is desired.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
- Experience in preparing BoQs and processing related procurement documents (RFQ, ITB, RFP) is desired.
- knowledge of automated procurement systems, and experience in handling web-based management systems is desired.
Language:
- Proficiency in Arabic and good knowledge in English are required.
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