Field Security Assistant

Job description

Position Title: Field Security Assistant

Duty Station: Doha, Qatar

Classification: G5

Type of Appointment: Fixed term, one year with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 1 April 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Country Office operational support to enable effective implementation and delivery of IOM programmes and activities, while managing security risks at acceptable levels.

Under the direct supervision of the Field Security Officer (FSO) in Doha, Qatar, and technical supervision of the Office of Staff Security (OSS) as represented by the Regional Security Officer (RSO) based in the Regional Office in Cairo, and the administrative supervision[1] of the Chief of Mission (COM), the Field Security Assistant will be responsible for providing support to enable IOM’s activities and assist the FSO with security related aspects of field operations in the IOM Camp As Sayliyah and Country Office.

Core Functions / Responsibilities:

1. Maintain effective working relationships with country United Nations Department of Safety and Security (UNDSS) office, host government agencies, and local authorities responsible for security, in order to obtain up-to-date security-related information that is beneficial to IOM Qatar.

2. Assist the Field Security Officer in collecting, updating and communicating information regarding the security situation in Qatar.

3. Support the Field Security Officer in the development and implementation of IOM Country Office-specific security plans including contingency and emergency response plans, Standard Operating Procedures (SOPs), including providing security-related inputs into the Business Continuity Plan (BCP).

4. In coordination with Field Security Officer, follow up staff member’s compliance with safety and security protocols including completion of mandatory security training, obtaining security clearances as required.

5. Provides support in conducting security survey of offices in IOM Qatar.

6. Support the effective management of the Country Office Warden system, by maintaining updated staff lists, including call sign lists, and ensuring the overall operability of communications systems particularly SCAAN. Ensure that all relevant safety and security information is disseminated in a timely manner to IOM personnel.

7. Ensure that all safety and security communications equipment is functioning and in good condition, with a regular inventory duly maintained.

8. Assist in reporting security incidents affecting IOM personnel, premises, assets, and operational activities in IOM Qatar. This includes providing support in the preparation of security reports such as Security Incident Reports and Weekly Reports.

9. Provides support in organizing and conducting training courses on security awareness and preparedness and providing security orientation to newly assigned IOM personnel in the duty station. Conducts security briefings, as required.

10. Maintain an orderly filing system for confidential correspondence, security files/documents. This includes maintaining a database on contact details of country UNDSS office and host country security authorities.

11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Security, Social Sciences, International Studies, Communications or a related field from an accredited academic institution, with three years of relevant professional experience;
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.

Experience

• Relevant experience in the UN Security Management System (UNSMS) or an international NGO is an advantage;
• Experience in providing security orientation/briefing is an advantage;
• Experience in administering databases is an advantage;

Skills

• Excellent knowledge of Microsoft Office (Word, Forms, Excel, PowerPoint, and Teams) is required;
• Ability to work effectively with colleagues from varied cultures and professional backgrounds, and;
• Excellent oral and written skills. Listens actively and responds effectively,
• Successful completion of the UNDSS Field Security Associate (FSA) course is desirable.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of any UN Official language(s) is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at https://www.iom.int/sites/g/files/tmzbdl486/files/about-iom/Competency_Framework-EN.pdf

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.