Administration Clerk (Logistics)

Dutystation: Tbilisi, Georgia

Functional responsibilities

• Logistics Management
• Travel/Transport Management
• Operational Support
• Knowledge Management

1. Logistics Management:

• Assist the project team in updating Logistics Plans for the procurement projects and take the responsibility of implementing the plans.
• Be responsible for liaison and follow up with the suppliers in order to timely delivery of equipment/ goods as agreed in the UNOPS Purchase Order (PO).
• Liaison with the UNOPS Georgia Procurement Team and provide routine support in different steps of procurement.
• In consultation with the project team, make sure that the suppliers rightly & timely do the transportation, maintenance and safe & secure storage of all equipment.
• Be the focal point in the receipt of goods and equipment for the project and office, inspection and report preparation.

• Coordinate and process travel requests as required for onward approval by the Support Services Senior Manager /Country Manager
• Provide transportation services including client service, driver log, regular service maintenance, insurance and monitoring of consumption. Prompt reporting and investigation of vehicle accidents, damage, loss of theft.
• Any issue with the vehicle management is reported in a timely manner.

• Support the project team in organizing all payments related documents in a timely manner.
• All POs issued to the suppliers are recorded, followed up and reported with progress status in a timely manner.

• Participation in the training events for the programme, operations and projects personnel on logistics and transport related subjects.
• Sound contributions to knowledge networks and communities of practice

Education/Experience/Language requirements

• High School Diploma with three years relevant experience is required.
• A First-level University degree (Bachelors or equivalent) in Logistics, Business Administration, Project Management, Social Sciences or related fields or a Diploma in management, Logistic management, transport or related fields is an advantage and may substitute relevant experience.

• Possession of valid Driver’s license is required.

• A minimum of 3 years of relevant professional experience is required for this role. A first University degree (BA) is an asset and may substitute for 3 years of professional experience
• Relevant experience is defined as experience in Logistics and/or Administration & Finance, and/ or Procurement.
• Good computer skills, including MS Word and Excel is required;
• Experience in driving and travel management is required;
• Experience of ERP systems is desired.

• Fluency in English and Georgian is required (must be able to effectively communicate in both oral and written)