Finance Intern

Dutystation: Geneva, Switzerland

Functional responsibilities

Duties and Responsibilities

The internship is a learning and working opportunity that provides insight to the finance function in UNOPS. The Finance intern will assist the Finance team and provide support to the Finance Team in the RBM Secretariat. The intern will be exposed to practical learning and working experiences that foster development of his /her path. The Intern will work full time and follow the same working hours as UNOPS employees. Under the guidance and supervision of Finance & Grants Officer, the Finance Intern will be responsible for supporting a variety of functional tasks and work packages, including but not limited to:

Expenditure control and monitoring

• Review the recorded transactions in the system by ensuring that expenditure is coded to the correct place and prepare corrective journals as needed.

• Routine monitoring of financial expenditure for unusual activities, transactions and investigation of anomalies or unusual transactions.

• Regularly monitoring and tracking the balance sheet account balances, preparing the reversal journal entries and cleansing of the balancing figures when assigned

• Support in the tracking of all advances covering operational advances, petty cash, tax, pre-payments, advance financing etc ensuring timely reconciliation and settlement backed with complete supporting documentation.

• With guidance from the Finance and Grants Officer, the intern will support the review of requests for operational advances, ensuring complete documentation, review expenditures reports for settlement, clearance, and replenishment;

• With oversight from the supervisor, prepare the aged list of unliquidated obligations and agree on actions with the supervisor for further action.

Audit

• Support finance team during expenditure verifications on tasks as assigned

• Support in reviewing and ensuring that all the transactions are supported by proper and sufficient supporting documentation.

• Support in liaising with different departments in collecting supporting documentation.

• Filing: Review and ensure maintenance of files including electronic filing system for all financial records and documentation.

Other

• Support the Finance department with administrative activities related to financial management as required.

• Overall Filling: Ensure maintenance of files, all financial records and documentation;

• Provides support on ad-hoc finance-related matters as needed and as assigned by the Finance and Grants Officer.

Training components and learning elements

UNOPS highly values interns' contributions and appreciates the importance of learning during aninternship. UNOPS thus provides a wealth of opportunities for on-the-job training, studying project-related documents, data analysis and preparation of reports and statistics.

UNOPS encourages the intern to raise specific wishes regarding learning opportunities before and during the internship. S/he will have access to a large offering of online training on the comprehensive UNOPS intranet

Participation in missions or training courses

Exposure to UNOPS processes and activities; If mission travel is undertaken, Daily Subsistence Allowance, in accordance with UN policy

Additional comments

The internship comes with no expectations of future employment with UNOPS as a direct result of theinternship. The internship is offered for 6 months. Candidates who are unable to commit toat least 6 months are requested to not apply.

Education/Experience/Language requirements

Academic qualifications

• Be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) preferably in finance, economics, or an equivalent degree in related fields or have graduated from such studies within three (3) years prior to the application date of the internship.

Language Skills

• Fluency in written and oral English is required. French is an advantage.

Computer Literacy

• Working experience with ERP systems and Microsoft Office or Google Workspace is an advantage

Internship-related experiences

• Previous experience in a finance or an accounting department will be considered as an asset