Procurement Advisor

1. Implementation of procurement strategies:

Oversight and supervision of the planning, implementation and results of strategic and routine procurement work plans for the Project, including:

• Acting as the procurement focal point for the office. In this regard, provide interpretation of procurement policies and guide the project team on the appropriate application of procurement policies and procedures in their daily work.

• Ensure full compliance of the procurement activities with UNOPS policies and strategies by designing and operationalizing a client-oriented procurement management system to monitor and control the implementation of procurement plans and procurement processes conducted by the project team.

• Manage the process of periodic (annual, semi-annual and quarterly) procurement planning for the projects and oversee their implementation ensuring effectively-functioning processes to avoid costly delays and lost opportunities for the project and AUMCO.

• Provide technical support on all procurement related matters, including management and guidance:

• in identification of procurement needs at the project development stage;

• in preparation of realistic procurement plans and development of appropriate procurement strategies;

• in preparation of technical specifications, terms of references, scope of works;

• in cost estimations for the required goods/services/works;

• in drafting solicitation documents;

• in proper monitoring and control of procurement processes pertinent to the solicitation, evaluation and submission for award processes whenever required and in full compliance with the UNOPS procurement rules and regulations;

• in contract management and dispute resolution issues;

• in establishment of the procurement process monitoring systems and mechanisms to eliminate deficiencies in the project’s procurement activities.

• Quality assurance of procurement actions and documentation requiring a PA approval (solicitation documents, shortlists, requests for awards, submissions to LCPC and HQCPC, contracts, agreements, etc.) and obtaining, in a timely manner, of the necessary approvals and clearances from the relevant PA.

• Ensure effective lines of communication between management and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.

• Provide inputs to the project’s administrative business process mapping and development for streamlining the various procurement related process-flows.

2. Procurement and Supply Chain Management:

• Organize and implement the required strategic procurement activities under the project: establish Long Term Agreements and Blanket Purchase Agreements for common user items and services, develop sourcing strategies specific to local context (supplier selection and evaluation, quality management, customer relationship management, performance measurement, etc.), etc.

• Organize and implement project specific procurement processes, including formulation of strategy for obtaining best results, developing criteria for evaluation, preparation and conducting of ITBs and RFPs, evaluation of bids and proposals, pre-award negotiation of contract conditions with winning bidder(s), submissions for review and award to UNOPS Contract Committees, prepare Purchase Orders and Contracts in and outside of oneUNOPS.

3. Contract Administration and Management:

• Provide oversight over various contract management processes and ensure transparency.

• Monitor and analyze contract performance against agreed benchmarks through agreed reporting mechanisms and advise the Senior Project Manager on potential issues and recommend remedial actions.

• Negotiate, within the terms and conditions of the contract, solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations and convene meetings with contractors to allow ample opportunity for the identification and early resolution of potential disputes in the best manner achieving the best interest of UNOPS, its clients and beneficiaries.

4. Personnel Management:

• Facilitate the engagement and provision of high quality results and services of the procurement team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

• Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harrassment, sexual harrassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments.

5. Knowledge building and Knowledge sharing:

• Organize, facilitate and/or deliver training and learning initiatives for project personnel on Procurement-related topics.

• Lead and conduct initiatives on capacity development and knowledge building for project and procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

• Keep abreast of and be adept in contemporary procurement techniques and industry practices as they impact UNOPS to implement projects.