How to protect institutional knowledge when employees leave using the Tenderwell app (Part II)

One of the most important resources that any company possesses is its institutional knowledge. Whether that institutional knowledge is in the form of personal relationships with vendors and partners or information about the internal processes of the company, the history, and experience of a company’s employees are absolutely vital to its future success.

In this article, we’ll show you three important ways that the Tenderwell app, powered by DevelopmentAid, can help to strengthen and preserve your company’s institutional knowledge even in times of economic uncertainties and high staff turnover.

Know What You Know

It may sound trivial but what, exactly, does your company know? Often, records, notes, emails, messages, and documents are spread across dozens of databases, systems, and apps, making it difficult or almost impossible for the leadership of a company to see or know what information it already possesses.

And when it comes to the project acquisition and project management life cycle, essential documents and records are usually dispersed. Furthermore, with employees coming and going, it can be extremely challenging to find a single tool that allows you to view, examine, and analyze your company’s track record on a single project, much less multiple projects that can sometimes span years.

Tenderwell was designed from the ground up to make it simple and intuitive for companies bidding for and servicing government, agency, and NGO projects to keep all their documentation and “institutional knowledge” in one place. The app’s flexible design means that everything from a record of each team member’s contribution to important budgetary information is kept in one secure location.

In addition to helping companies to neatly organize and store information, records, and the status of their projects in one convenient app, Tenderwell also comes with a powerful built-in search engine. Everything from a candidate’s CV to the content of a proposal can instantly be combed through using keywords and customizable settings to immediately put all your data at your fingerprints.

Best of all, Tenderwell can easily integrate all your company’s historical data, documents, and information into the app, making it simple to execute a search of every record in your possession.

A Standalone Knowledge Records Database

These days, privacy regulations, local laws, and internal due diligence and compliance procedures can make maintaining and protecting a database a difficult task. Changing legislation and evolving political climates also place additional burdens on any company that maintains a database.

Thankfully, Tenderwell allows companies to protect their sensitive records using the app. Not only does Tenderwell come with a number of GDPR and other privacy-related settings to allow companies to customize how they store and maintain their databases, it also offers companies the ability to use the app as a standalone knowledge records database and thus protect and preserve institutional knowledge.

The app doesn’t just keep all your project records in one central location, it also serves as a protected vault for that valuable institutional knowledge. With advanced encryption and customizable tools to ensure that absolutely no one outside of your company will gain access to your records, the Tenderwell app is the perfect place for companies to store their most valuable and important documents, notes, messages, correspondence, and records.

Using the Tenderwell app as a standalone knowledge records database makes it simple for companies to add, maintain, analyze, search, and protect their invaluable institutional knowledge.

Document As You Go

Perhaps one of the most difficult lessons that every business must learn as it grows and prospers is the importance of documenting who, what, when, where, and why decisions about past and current projects were made.

Indeed, sometimes, the hustle and hard work needed to bid on, win, and then implement a project all the way to completion can leave a company with little time or energy to document its progress. As a result, the methods and history of how previous projects were completed can become opaque as memories fade and employees come and go.

Tenderwell isn’t just designed as a one-stop portal to preserve and analyze records about current projects but also as a way to collect and document every step along the way. With Tenderwell, your company will always know who worked on which aspects of which project as well as a host of other useful information such as correspondence, proposals, messages, emails, and meetings.

Instead of having to go in later, after the fact, to document the valuable institutional knowledge that a company has gained, Tenderwell allows you to easily store, categorize, and search that information in real time. With dozens of customizable fields and settings, Tenderwell makes it a cinch to append documents in every format or internal company records throughout every step of the project acquisition and project management lifecycle.

In some ways, it might be easier to think of Tenderwell as a recording secretary, present at every meeting and discussion, documenting every step of every proposal, bid, and a project that your company is working on. And, because adding these records to the Tenderwell app is so easy and intuitive, you’ll never be faced with the struggle of going back later and manually trying to recreate and organize your company’s priceless institutional knowledge.

Good organization is the key to business productivity, profitability, and efficiency. The Tenderwell app is designed to assist companies working in the field of development aid project implementation to protect their institutional knowledge by organizing all their project acquisition and management records in a single on-site database.

Tenderwell makes it easy for company executives to view, analyze, and search through all their records, giving them a firm grasp on exactly what the company knows about both current and previous projects. And Tenderwell ensures that your records are all kept in a high-security database. When it comes to protecting your company’s priceless institutional knowledge, Tenderwell is perhaps the only app that you’ll ever need.