Sibiu Urban Transport Streets Rehabilitation Project - Sustainable Urban Mobility Plan

Procurement ref: 48484

Country: Romania

Business sector: Municipal and environmental infrastructure

Project number: 47537

Funding source: EBRD Shareholder Special Fund

Contract type: Consultancy Services

Notice type: Invitation for expressions of interest (CSU)

Issue date: 14 Aug 2015

Closing date: 11 Sep 2015   at  13:00   Sibiu

26/08/2015: Interested parties are invited to read a Clarification Document (seer link below) addressing a number of queries received in connection with this Procurement Notice and associated Terms of Reference.

http://www.ebrd.com/documents/procurement/clarification-document-no-1.pdf

26/08/2015 Clarification:  This Notice has been amended. Please see revised weightings of the shortlisting criteria.

17/08/2015 Clarification: the deadline time for submissions has been updated to 1pm (Sibiu time) on 11 September 2015.  

Executing Agency (Client):
The City of Sibiu
Samuel Brukenthal street, no.2, 550178, Sibiu, Romania
e-mail: pms@sibiu.ro ; http://www.sibiu.ro
Tel. 004-0269-208800,
Fax. 0040-0269-208981

The Client Contact Person:
Tatiana Stanese, Chief of PIU
The Municipality of Sibiu
Samuel Brukenthal street, no.2, 550178, Sibiu, Romania
Email: piu@sibiu.ro ; ioana.leca@sibiu.ro
Tel: 004-0269-208873
Fax: 0040-0269-208981

The EBRD Contact Person:
Paula Alegria
Senior Advisor, Technical Co-operation
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
United Kingdom
Tel: + 44 20 7338 7589
Fax: +44 20 7338 7451
E-mail: AlegriaP@ebrd.com

Project Description:
The European Bank for Reconstruction and Development (the 'EBRD' or the 'Bank') intends to provide a EUR 15 million loan to the City of Sibiu (the 'City' or the 'Client' or 'Sibiu') to fund key investments in the urban transport sector and related infrastructure (the 'Project'). The Project will focus on street rehabilitation and a Sustainable Urban Mobility Plan for the City.

Assignment Description:
The Client now intends to retain a consultant (the 'Consultant') to assist in developing a Sustainable Urban Mobility Plan for Sibiu (the 'Plan' or 'SUMP') to ensure best-practice urban transport planning and to identify opportunities for the diversification of business activities with potential for private sector participation (the 'Assignment').

The SUMP will:

• enable the City to manage mobility to be compatible with European and national requirements and identify the future priority investments in the sector;
• be based on an Urban Transport Model (GIS support) using a software platform. The City Hall of Sibiu has already a GIS support GEOMEDIA (Intergraph). The software platform for the Urban Transport Model (GIS support) must be adapted by the Consultant to the GIS support GEOMEDIA (Intergraph) existing at the City Hall of Sibiu; and
• refer to all modes and forms of transport around urban congestion, including public and private transport, passenger and freight, monitorized and non monitorized, moving or stopped transport systems. The Plan will provide a General Traffic Study for the City of Sibiu, including a specific part for the public transport sector.

Overall, a successful outcome of the Assignment would be a Plan for Sibiu municipality, setting the context for phased investments for the period 2016-2030, in line with the regional and national similar plans in place. The Consultant will support the approval of the Plan by the local authorities.

Consultants should refer to the Terms of Reference ('ToR') under the link below for a more detailed description of service requirements.
http://www.ebrd.com/documents/procurement/48484-terms-of-reference.docx

Status of Selection Process:
Interested firms or group of firms are hereby invited to send submissions.

Assignment Start Date and Duration: 
The Assignment is expected to start in Q3 2015 and has an estimated overall duration of 6 months. It is important that the consultant can start work as soon as possible after appointment.

Cost Estimate for the Assignment:
EUR 260,000 (exclusive of VAT).

The Consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the Client will have to pay indirect taxes/VAT element to the services directly to the Consultant unless otherwise agreed.

Funding Source:
EBRD Shareholder Special Fund. Selection and contracting is subject to the availability of funding.

Eligibility:
There are no eligibility restrictions.

Consultant Profile:
Corporate services are required. The Consultant will be a firm or a group of firms with preferably previous project experience related to:

1. the successful preparation of Sustainable Urban Mobility Plans or a comparable nature, scale and complexity to the SUMP required under the Assignment; and
2. public urban transport networks in comparable contexts.

The Consultant's expert team is expected to include key experts as follows:

Key Expert No. 1: Team Leader/Transport Planner with:

• a background in Engineering and/or Transport Planning/Transport Economics,
• preferably ten years or more of previous professional experience in consultancy, preferably in Europe, in urban development projects,
• previous professional experience on the planning of public transport networks, including electricity powered rail based systems, and
• previous professional experience in leading a consultancy team on one or several projects in the transport and urban mobility planning field.

Key Expert No. 2: Urban planner/architect with:

• preferably five years or more of previous professional experience in urban planning at local and metropolitan level, preferably with sustainable urban mobility planning components.

Key Expert No. 3: Transport Operation Specialist/Traffic Engineer with:

• preferably five years or more of previous professional experience in a public transport company and/or consultancy assignments in the public transport field, and
• previous professional experience in traffic engineering, traffic management and traffic control, particularly in an urban environment. 

Key Expert No. 4: Transport Modelling Expert with:

• preferably ten years or more of previous professional experience in operating four-step traffic model software in an urban environment. 

Key Expert No. 5: Parking Policy Specialist with:

• preferably five years or more of previous professional experience in managing the parking policy in cities and/or in a consultancy firm. 

Key Expert No. 6: Transport Economist/ Financial Expert with:

• preferably five years or more of previous professional experience in his field, preferably in the region. 

Key Expert No. 7: Legal Expert specialised in Public Transport with:

• preferably ten years or more of previous professional experience as a lawyer, including a minimum of five years in public/private partnership in the public transport field, preferably in Europe.

Non-key experts are expected to include:

Non-Key Expert No. 1: Marketing Expert with:

• preferably five years or more of previous professional experience in publicity, marketing and communication, preferably in the public transport area and in the region.

Non-Key Expert No. 2: Environmental Expert with:

• preferably five years or more of previous professional experience in environmental assessment, preferably in Europe, in particular referring to Strategic Environmental Assessment, assessment of the effects of certain plans and programmes on the environment (Directive 2001/42/EC) and Environmental Impact Assessment (Directive 85/337/CEE as amended).

All Key and Non-Key Experts should have good reporting skills in English and be computer literate. Knowledge of Romanian language will be considered an advantage, particularly for the Team leader and the Legal Expert.

In order to maximise skills transfer to the Client and ensure the success of the Assignment, it is preferred that the majority (e.g. 80%) of the total of staff-month in the Consultant bid should be spent in the beneficiary city.

Submission Requirements:
In order to determine the capability and experience of Consultants seeking to be selected, the information submitted should include the following:

A. Technical Proposal

A1. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link: http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.
A2. Company/group of firms' profile, organisation and staffing (max. 2-4 pages).
A3. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives (max. 15 pages).
A4. CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.
A5. A Work Plan outlining the plan for the implementation of the main activities/tasks of the Assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and tentative delivery dates of the reports.
A6. Team Input (in the format included in Annex 1 to the ToR) indicating the number of working days allocated to the Assignment by each Key and Non-Key Expert.
A7. Technical Approach and Methodology explaining the understanding of the objectives of the assignment as outlined in the ToR, the technical approach, the methodology for implementing the tasks to deliver the expected output(s), and the degree of detail of such output (max. 15 pages).

B. Financial Proposal (in the format included in Annex 2 to the ToR) not exceeding the cost estimate provided in this procurement notice.

Submission format:
The complete submission (Technical and Financial proposal) must be inserted in an envelope/box clearly marked “SUBMISSION TO SIBIU URBAN TRANSPORT STREETS REHABILITATION PROJECT - SUSTAINABLE URBAN MOBILITY PLAN”. It must reach the Client and the EBRD at the addresses listed in this Procurement Notice and by the stated deadline date and time. The number of copies required are as follows:

For the Client:

• Technical Proposal: four hard copies (English original, English copy, Romanian original and Romanian copy) and two soft copies (English version on a CD, Romanian version on a CD), and
• Financial Proposal:  two hard copies (English original and Romanian original) and two soft copies (English version on a CD, Romanian version on a CD). The Financial proposal must be provided in a separate, sealed and clearly labelled envelope clearly marked with the warning and with a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.”

For the Bank:

• Technical Proposal: two hard copies (English original and English copy) and one soft copy (English version on a CD), and
• Financial Proposal:  one hard copy (English original) and one soft copy (English version on a CD). The Financial proposal must be provided in a separate, sealed and clearly labelled envelope clearly marked with the warning and with a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.”

Important Notes:

1. This is a Selection from Shortlist procedure as envisaged in the EBRD's Procurement Policies & Rules. The selection will normally be made from responses to this notification only. The highest-ranked Consultant will be invited to negotiate the contract, subject to availability of funding.

2. The proposal validity period is 90 days from the deadline date for receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Key Experts, the proposed rates and the total price.

3. The award criteria and weightings will be as follows:

1. Firm's previous project experience in the successful preparation of Sustainable Urban Mobility Plans or a comparable nature, scale and complexity to the SUMP required under the Assignment (10%);
2. Firm's previous project experience in public urban transport networks in comparable contexts (10%);
3. CV of Key Experts No. 1 – 4 (20%);
4. CV of Key Experts No. 5 – 7 (10%);
5. Work Plan (10%);
6. Team Input (10%);
7. Technical Approach and Methodology (10%); and
8. Financial Proposal (20%).

4. Public Opening of Financial Proposals

After the technical evaluation is completed and the Bank has issued its no objection (if applicable), the Client shall inform in writing to all Consultants who submitted a proposal the date, time and location for the opening of the Financial Proposals. The Consultant's attendance at the opening of the Financial Proposals is optional and is at the Consultant's choice. Minutes of the Opening of the Financial Proposals will be circulated to all Consultants invited to the opening.

Only those submissions which score 80% or more of the total marks available for the technical criteria (a-g inclusive) will be eligible to have their financial proposals opened.

5. Evaluation of Financial Proposals

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 20. The formula for determining the financial scores (Sf) of all other Proposals is calculated as following:

Sf = 20 x Fm/F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration.