Project Management Support - Specialist

Dutystation: New York, United States of America

Functional responsibilities

The incumbent will be responsible for the following duties:


Project Planning & Execution: Coordinate the co-design of objectives, scope,and strategies with UNDP. Monitor progress, allocate resources, and ensuretimely completion while adhering to quality standards

• Actively co-design project activities and milestones with UNDP. Ensure inclusivity by integrating inputs from diverse stakeholders, recognizing the pivotal leadership roles of both UNDP and OSET.
• Clearly delineate the project's boundaries to maintain its relevance and feasibility. Harmonize the diverse interests of stakeholders, acknowledging that strategic trade-offs will be inevitable.
• Direct a high-stakes initiative with an ambitious timeline, striving to achieve exceptional outcomes that resonate positively with a wide array of stakeholders.

Team Leadership & Communication: Assemble and guide various project teams,ensuring clear communication with all stakeholders, including team members, UNand non-UN project partners, and senior management.

• Direct teams across diverse workstreams, recognizing the unique reporting structures. Prioritize engagement based on expertise and subject matter, ensuring cohesive collaboration even when direct authority is absent.
• Act as the pivotal conduit, seamlessly connecting project operations with senior management within the UN framework and external entities. Ensure timely and transparent information flow to foster alignment and collaboration.
• Cultivate strong, trust-based relationships with all project partners, both within and outside the UN. Prioritize clear, timely, and effective communication to maintain stakeholder buy-in and collaborative momentum.

Risk Management: Identify potential project risks, developmitigation strategies, and manage changes effectively to ensure the initiativescompletion until the Summit for the Future.

• Assume a leadership role in the initiative's risk management, taking early action on foreseeable challenges. Prioritize transparent communication about these risks with all partners, ensuring they are well-informed and prepared.
• Craft and refine mitigation mechanisms by closely collaborating with all stakeholders, ensuring a united and coherent approach to potential challenges.
• Efficiently and effectively implement the devised strategies, regularly reviewing and adjusting as necessary to navigate the dynamic landscape of the project and ensure successful outcomes.

Fundraising & Partnership management: Contribute to the fundraising from governmentand civil society organizations, cultivate relationships with all stakeholdersin the DPI Ecosystem, ensuring the initiative’s financial sustainability andgrowth

• Aim to secure a medium six-figure sum for project funding, leveraging proposals and pitches tailored to potential donors and organizations.
• Forge and nurture global partnerships, engaging stakeholders from diverse sectors.
• Channel funds and resources to not only meet immediate project needs but also lay a foundation for the initiative's enduring success and scalability in the future.

Monitoring and Progress Controls:Monitor project activities and regularly updatestakeholders on project status

• Implement systematic and periodic checks on all project activities, ensuring alignment with set milestones and objectives.
• Maintain open channels of communication, providing stakeholders with timely, accurate, and comprehensive updates on project progression and any deviations

Education/Experience/Language requirements

FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY