Emergency Fin-HR Coordinator

Médecins Sans Frontières, founded in 1971, is an international non-profit organization that provides emergency medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. Our teams are made up of tens of thousands of medical professionals, logistics, administrative and various other professions, all guided by our medical ethics and our principles of impartiality, independence and neutrality.

MSF WaCA, created in 2019, is the first MSF headquarters in Africa, and responds to the desire to reinvent the MSF movement after 50 years of humanitarian actions in the world, for more access to care, more reactivity and proactivity for greater medical coverage of affected populations in the world.

Why join us?

You are preparing to become a member of the MSF family, with over 50 years of emergency medical action that earned the Nobel Peace Prize in 1999. We are an inclusive organization that considers social and professional well-being a right for all and provides an environment that takes into account the diversity of each member.

MSF WaCA claims an African anchorage that con siders the local expertise with which it contributes in the implementation of its activities and makes each member a key actor of the new dynamics of the humanitarian action in the world.

We are looking for: EMERGENCY FIN-HR COORDINATOR (RE-OPENING)

Department: Operations
Direct Manager: Emergency Program Manager

Functional Manager: Emergency Unit Finance & HR Referent

Working %: 100%

Position Based in: Field

Mobility: All WaCA’s Interventions Areas

Type of Contract: 1 year fixed-Term, Renewable

Position to be filled: As Soon As Possible

Objectives

To fulfill its mission of assistance to victims of conflicts, epidemics, or natural disasters, MSF-WaCA has set up an emergency unit, based in Abidjan, supporting the different programs.

Considering its strategic and operational ambitions, as well as its portfolio, MSF WaCA is setting up two separate teams dedicated to needs assessment, opening and running of emergency projects/missions.

The selected candidate is expected to work in all contexts set by the Emergency Unit and have the flexibility to work in different positions - coordination or project level - depending on his/her profile (Finance and HR).

It can be as well requested to support as well regular projects or mission if needed (gap-filling) according to the needs.

Duty Station

All countries where WaCA operates or wants to operate.

On call, the Emergency Fin-HR Coordinator is available within 48 hours for short-terms interventions. He/she is part of a core team of medical, operational, and support staff responsible for responding to:

• Epidemic outbreaks
• Nutritional crises
• Displaced populations and/or refugees’ camps
• Conflict contexts
• Natural disasters
• Exploratory missions
• Short gaps filling in the field or support on regular missions.
• Assistance to Finance and/or HR department on specific dossiers at HQ

Accountabilities

• Participate to exploratory missions, initial strategies and implementation
• Is an active member of the Mission Coordination Team, contributing to the mission’s objectives definitions and missions strategic plans.
• In close collaboration with Field Managers, define and implement the organizational structure set up of the mission and its projects,
• Participate to HR operational plans and financial means
• Support the Mission Coordination Team and Field Managers in the recruitment processes, ensuring a coherent management of administrative and legal procedures all across the mission
• Provide support and guidance to line management in handling staff conflicts
• Coordinates the implementation of Homere including the preparation of the payroll
• Is responsible to ensure proper implementation and respect of MSF policies and guidelines, design or adapt relevant local policies, procedures and tools for optimized management of the mission financial resources
• Prepare financial reports
• Do budget follow-up and analyze the need for amendments, verify financial reports
• Is responsible to train & coach all finance staff in the mission
• Is responsible to check that the administrative procedures related to taxes and payment of social security obligations are followed, and comply with established legal procedures in the country.

Job requirements

Education

• University degree, preferably in economics, finance, or HR management

Competencies

• An excellent technical working knowledge of Saga andHomere. Desirable knowledge of Wefin
• Excellent knowledge of MSF’s procedures related to Administration, HR and Finance; including opening, running and closing phases of project(s) and mission(s).
• Ability to open up a mission; implement administrative, financial and human resources management procedures according to WaCA standards, including reporting
• Ability to support the opening of projects and provide tools and guidance to Fin-HR Manager
• Proven skills in negotiation, diplomacy, and decision-making skills
• Proven capacity of organization
• Capacity to work in a volatile, insecure context and deal with stress
• Ability to work as part of a multi-cultural and multi-disciplinary team
• Availability, flexibility, mobility
• Leadership
• People Management and Development
• Teamwork and Cooperation

Professional experience required

• 4 years of field experience with an international NGO (preferably MSF)
• 1 year in a Fin-HR Coordinator position
• At least one mission in an emergency context
• General knowledge of MSF’s management in emergency is a valuable asset

Languages Skills

• Working proficiency in English and French
• Local languages in the region is an advantage

Computer Skills

• MS Office suite (mainly MS Word, Excel and PowerPoint)

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MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.

Female candidates who meet the requirements are strongly encouraged to apply.

N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

Deadline: April 10th 2024 18:00 GMT
we will be reviewing applications on a rolling-basis so the position will be closed once a suitable candidate is identified and selected