Project Officer/ORAS - European Union Agency for Asylum

MGR Human Resources Ltd, with a Temporary Employment Agency License in Malta No. 249-2024, member of MAP S.Platis Group of Companies, is a leading, broad HR Consulting, Training, Recruitment and Temporary Placements Agency. We are looking to hire a Project Officer/ORAS - interim support for the European Union Agency for Asylum to be based in Malta, HQ.

The position

The successful candidate will work on a secondment basis for the awarded contract for the Provision of Interim Services to the European Union Agency for Asylum (EUAA). EUAA is an EU Regulatory Agency headquartered in Malta whose mandate is to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System.

Responsibilities

The successful candidate will be assigned to EUAA, which is an EU Regulatory Agency headquartered in Malta with a mandate to strengthen EU Member States’ practical cooperation on asylum, to support Member States whose asylum systems are under particular pressure and to enhance the implementation of the Common European Asylum System (CEAS).

• Support the management of the EUAA Resettlement and Humanitarian Admission Network, the implementation of the Network’s workplan, meetings and its underlying Working Groups and Expert Groups;
• Provide technical support in the Working Group of Information Provision and Monitoring and Evaluation;
• Organize bilateral support activities by drafting invitation letters, preparing circulation folders, taking care of organizational and practical arrangements for participants, preparing relevant material for the activities (e.g. attendance lists, agendas, evaluation forms, certificates), preparing and sharing reimbursement forms with participants; working as Data Entry Agent in Paperless and processing reimbursements for participants;
• Draft and prepare presentations, minutes, emails, official letters, briefings and circulation folders;
• Assist the Sector with various administrative tasks, including updating the Resettlement & Humanitarian Admission Digital Platform, liaising with Logistics, ICT and Events Sector;
• When needed, desk research, collection and analysis of information;
• Coordinate project interventions and prepare and update project documents accordingly;
• Support stakeholder management and communication functions;
• Support planning, monitoring and evaluation functions;
• Perform other tasks/duties as required.

Minimum requirements

• A completed university studies of at least three years attested by a diploma;
• Professional experience of 2 years relevant to the above described responsibilities;
• Thorough Knowledge of English (level C1 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL);
• Good knowledge of French (level B2 in all dimensions as per the Common European Framework of Reference for Languages or CEFRL) an additional asset;
• Computer literacy, including MS Office Suite, use of internet and web-based applications;
• Very good communication and drafting skills;
• Be able to work in a proactive organised manner and to prioritise activities;
• Ability to work in a team, having an eye for detail, accuracy, ability to analyse and structure information, to conceptualise problems and implement solutions

Advantageous:

• Previous experience with duties mentioned above is preferable;
• Previous experience on Procurement and Project Management is advantageous.

Required skills/competencies:

• Ability to work under pressure and meet deadlines on multiple tasks;
• Strong ability to listen attentively and paying full attention to details;
• Strong analytical skills and ability to assess complex data, analyse information and evaluate results;
• Ability to communicate technical information clearly and effectively to both technical and non‐technical colleagues.
• Well-developed time management skills;
• Strong service-oriented attitude and flexibility;
• Ability to work effectively in a multidisciplinary team in a multicultural and multilingual environment.

Remuneration

The position falls in hierarchical Category IV and the associated salary is €44,543.88 gross annually in twelve monthly installments.

Applications

All applications will be treated with the strictest confidentiality. Interested applicants should apply for the vacancy no later than Tuesday, 9^th of July 2024.

Please note that only successful candidates will be contacted.

MGR is an equal opportunities employer.