Finance Officer

Finn Church Aid (FCA) is the largest Finnish international aid organization. We operate in 12 countries, where the needs are most dire. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. FCA work is based on promotion of human dignity and fundamental human rights and freedom, and FCA’s operations are guided by equality, non-discrimination and responsibility.

FCA is now looking for a Finance Officer for its newly established Ethiopia Program.

POSITION: FINANCE OFFICER

REPORTS TO: FINANCE AND ADMINISTRATION MANAGER

DUTY STATION: ADDIS ABABA

DEADLINE: 28 October 2024, 9:00 Finland

Please note: The contracting of this position is subject to funding confirmation by the donor. Finn Church Aid (FCA) reserves the right to cancel the recruitment process at any time without prior notice or liability.

Position Summary: To ensure that the financial matters of the assigned projects are planned, executed and controlled during the project life cycle, and the financial reporting to donors and internal stake holder is complete, accurate and timely.

KEY RESULT AREAS

Project Planning

• Works with the program manager and project Managers to prepare the budget that is realistic and covers Human resources, Program Activities and overhead costs.
• Works with Finance and Administration Manager to ensure that project staffing Level of Effort (LOE) is correct.
• Makes sure that fair share of the Addis Ababa Office shared costs is included in the budget as per the FCA cost allocation policy
• Makes sure that all field office costs are covered adequately / proportionately in the proposed budget.

Project Execution & Control

• Reviews the expenses vouchers to make sure that
  • GL code is correct
  • Project code is correct
  • Budget line is correct
  • Supporting documents attached are complete
  • It is authorised by the budget holder or the designate.
• Posts the expense vouchers in the system as and when voucher are approved and ready for posting.
• Reviews the expense reports for data accuracy and correctness including Budget lines, GL codes, memos and amount.
• Ensure personnel cost are being correctly charged.
• Reviews Purchase requests to ensure that these are allowed as per the budget and sufficient budget is available to do the procurement.
• Prepares monthly budget Vs. Actual reports.
• Prepares bank reconciliation statements at the end of the month.
• Reviews the budget Vs. Actual reports with the respective program staffr and variations are investigated and rectified with the approval of the budget holders.
• Works with the program staff to ensure any over or underspending on the budget lines are rectified or realigned as per the donor regulations.
• Prepares the periodic / interim financial reports and shares with the Finance and Administration Manager at least 5 working days before the deadline for review.
• Reviews funds requests from the field in the light of available budget
• Provides supports to the field finance officers for the assigned projects.
• Provides financial information and supporting documents to donor verification team, internal and external auditors.

Project Reporting

• Works with the respective program staff for preparing the draft report.
• Prepares final financial reports and shares with the Finance and Admistration Manager at least 5 working days before the deadline for review.
• Prepares a reconciliation of the financial report with the UNIT4 data for that project.

Qualifications and Experience

• Minimum, Bachelor degree or equivalent in accounting, finance or Business Administration.
• Excellent experience in Fundamental Accounting Skills
• Excellent knowledge of MS Office applications especially Excel
• Excellent Knowledge of UNIT4 or QuickBooks
• Experience in working with multi donor funded NGOs
• Ability to meet deadlines and work effectively under minimum supervision
• Minimum 4 years of experience in a similar position especially in the Humanitarian and development work

Please apply by using the link no later than 28th October 2024 – 9:00 Finland Time. Only shortlisted candidates will be contacted.

Finn Church Aid (FCA) is Finland’s largest development co-operation organisation and the second biggest organisation in Finland working in humanitarian aid. FCA is a founding member of the international aid alliance of churches, the ACT Alliance. We seek positive change by supporting the most vulnerable people in fragile contexts. We specialize in supporting local communities’ right to peace, livelihoods and quality education. Qualified and interested candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy.

FCA practices zero tolerance on sexual exploitation and abuse, including child abuse in all forms. FCA has zero tolerance concerning aid diversion and illegal actions, and may screen applicants against international lists to ensure due diligence and compliance with Anti-money Laundering and Combating the Financing of Terrorism requirements.

FCA is certified against the Core Humanitarian Standard on Quality and Accountability (CHS).

N.B: Finn Church Aid is committed to keeping children safe at all times & all levels of its program operations, so our selection process reflects our commitment to the protection of children from all forms of abuses. Employment is subject to our Child protection standards, adherence to Child Safeguarding Policy, PSEA including background checks.

FCA does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

How to apply

https://fca.rekrytointi.com/paikat/?o=A_A&jid=783