HR Intern

Dutystation: Dakar, Senegal

Functional responsibilities

1. Functional Responsibilities:

Under the direct supervision of the HR Senior Analyst, the HR Intern is responsible for the efficient and transparent delivery of human resources (HR) services. He/she is also responsible for promoting a collaborative, customer-focused approach, openness and flexibility.

His/her responsibilities will include but are not limited to the following:

• Provide Support to recruitment

• Ensure efficient support to the portfolio team

• Ensures facilitation of knowledge building and knowledge sharing and contribution to product/process efficiency

1.1 Support to Talent Acquisition and Administration

• Assist in reviewing the current recruitment processes and make recommendations to streamline processes where needed

• Assist in recruitment processes, ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy

• Support the completion of recruitment processes, including offers and rejections, and updating recruitment on-line information systems in line with UNOPS policy

• Undertake reference checking, elements of longlisting, and administration of testing and scheduling of interviews; fee calculation, minutes of general-service recruitments

• Finalize selection and other process approvals

• Support the administration of contracts within UNOPS' ERP system

• Contribute to the research and contribution to the competency-based interview questions library

• Undertake research on a range of HR related issues and assist in the preparation of notes/reports

• Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.

1.2 Support to WAMCO HR initiatives , focusing on achievement

• Research on various HR topics (talent attraction/outreach, best practices in recruitment, outreach strategies, personnel development, benefits etc.)

• Provide support in improving existing HR processes

• Contribute to the learning and development workstream and take follow-up actions in various areas.

1.3 Knowledge building and knowledge sharing and contribution to product/process efficiency

• Support the identification and documentation of best practices and lessons learnt, including coordination and organization wide implementation of knowledge sharing and documentation methodologies

• Contribute to knowledge management projects

• Provide suggestions for process improvements

• Support process efficiency initiatives.

2. Monitoring and progress checks (Impact)

• The effective and successful delivery of outputs by the HR Intern has a direct impact on the compliant delivery of HR processes for the office.

Education/Experience/Language requirements

1. Academic Qualifications

To qualify, the candidate should be currently enrolled in a University Degree Program or have graduated with a University Degree within the last 3 years at the time of the application. Preferably, the candidate is studying or have studied one of the following subjects: Human Resources Management, Business Administration, or related areas. Please attach your Educational Documents to your application.

2. Experience

• Applicants are not required to have professional work experienceApplicants are not required to have professional work experience

• Experience of working in Google Suite applications including google docs, Sheets and slides is highly desirable

• Knowledge of ERP systems is an asset

3. Languages

• Full working knowledge (Fluency in written, reading, and spoken) of French is required

• Full working knowledge (Fluency in written, reading, and spoken) of English is required