EU Affairs and Office Assistant

Starting Date: 1st November 2025
Department: Operations
Duty Station: Brussels, Belgium – Valid EU work permit is mandatory
Contract Type: Full-time (100%), Fixed-term contract
Duration: 1 year, with possibility of extension (subject to funding)
Flexible working arrangements, including opportunities for remote work.

Mission

Geneva Call is a neutral and impartial non-governmental organization dedicated to promoting respect by Armed Groups and De Facto Authorities (AGDAs) for international humanitarian norms in armed conflict and other situations of violence, in particular those related to the protection of civilians. Geneva Call focuses its efforts on banning the use of anti-personnel mines, protecting children from the effects of armed conflict, prohibiting sexual violence in armed conflict, working towards the elimination of gender discrimination, protecting civilian infrastructure, and ensuring humanitarian access.

Role

Under the supervision of the Head of the European Union (EU)/Europe Office, the EU Affairs and Office Assistant will play a pivotal role in supporting the Brussels Office’s mission to reinforce the organisation’s visibility, influence, and resource base within the European context.

The Assistant will provide substantive and administrative support across policy, fundraising, and communications streams, contributing to the daily functioning of the Brussels Office. By ensuring effective liaison with EU institutions, member states, think tanks and civil society actors, the Assistant will help position the organisation as a credible and valued partner on humanitarian, peace and development issues.

This role combines administrative and operational support with substantive contributions to EU affairs: managing office coordination for the Head of Office, assisting with day-to-day administration, while also drafting analytical material, monitoring EU-level policy processes, coordinating targeted initiatives, and contributing to the Brussels Office’s communications outputs. The Assistant will work closely with colleagues in headquarters, Brussels Office and field missions to ensure coherence and impact in EU-focused initiatives.

Duties and Responsibilities

• Administrative and organisational support to the Head of the Brussels Office, ensuring smooth coordination of schedules, meetings, and reporting obligations.
• Monitoring of EU affairs, particularly developments in EU external action, humanitarian policy, peacebuilding, and international cooperation; timely identification of opportunities and risks relevant to Geneva Call’s mission.
• Contribution to Brussels Office strategies, including the support to the Head of Office in development and implementation of approaches aimed at enhancing Geneva Call’s visibility and access to EU institutions, member states, and policy fora.
• Policy and research support, including background research, drafting of reports, detailed briefing notes, policy papers, speaking points, and other substantive materials in coordination with Geneva Call units.
• Maintenance of stakeholder networks: systematically mapping and updating EU contacts, monitoring interactions and follow-up, and supporting targeted institutional outreach.
• Supporting the Head of Office in liaising with EU officials, member states, international organisations, NGOs, and policy platforms (e.g. EPLO, VOICE), including attending external meetings, conferences, and events, and preparing summary notes and follow-up actions for internal circulation.
• Communications support, including preparation of inputs for articles, press releases, policy blogs and social media inputs related to EU affairs, in close coordination with the Global Communications Unit.
• Supporting cross-office initiatives by collecting and providing Brussels-specific information and insights to inform organisational strategies and programmes.

Requirements

Experience

• Minimum 2-3 years’ relevant experience in international relations, political affairs, EU policy, or related fields.
• Sound understanding of EU institutions, policies, and decision-making processes.
• Demonstrated experience in research and drafting for international organisations, NGOs, or consultancies.
• Familiarity with EU external action, humanitarian and peacebuilding agendas.
• Prior experience of advocacy and institutional liaison in Brussels is a strong asset.

Competencies and skills

• Excellent communication and drafting skills in English; proficiency in French highly desirable.
• Strong analytical and research capacity; ability to distil complex information into concise and accessible products.
• Confidence in engaging with policymakers and diverse stakeholders.
• Strong organisational skills, including the ability to prioritise, work independently and meet deadlines under pressure.
• A collaborative working style, with sensitivity to cultural diversity and team dynamics.
• Demonstrated commitment to humanitarian principles, peacebuilding and international cooperation.
• Ability to convey complex political and policy issues with clarity and persuasion.
• Strategic thinking with capacity to contribute to positioning efforts in Brussels and EU-level policy spaces.

Desirable

• Prior experience in EU affairs linked to humanitarian and peace issues.
• Knowledge of additional EU languages.

Additional information

• Testing and interviewing will be used as a form of screening.
• Initial appointment is subject to satisfactory professional references.
• Additional background checks may be required.

Why join Geneva Call?

Geneva Call consists of many diverse nationalities, cultures, languages, and opinions fostering an inclusive working environment for all staff. If you are passionate about making a tangible impact in some of the world’s most challenging contexts, we look forward to your application.

How to apply

We particularly encouraged applications from all qualified candidates without distinction on the grounds of race, color, sex, national origin, age, religion, disability, sexual orientation, and gender identity.

Please only submit your CV and cover letter by 9th October 2025 through the link below:

APPLICATION LINK

Our HR team will meticulously evaluate your profile in line with the requirements of the post you have applied for. Since we receive a good number of applications for all the positions Geneva Call advertises, it is not possible to communicate the results of our decisions with every candidate individually. Therefore, only the short-listed candidates will be contacted by the HR team to invite them for written test – and the steps afterwards if they qualify i.e., interview and other assessments as deemed appropriate.