Payroll Technician - Human Resources Unit - WOAH HQ Paris, France

POSITION : Payroll Specialist – Human Resources Unit

Contexte

  The World Organisation for Animal Health (WOAH – founded as OIE) is a leading intergovernmental organisation representing 183 Members worldwide. Through its activities, WOAH makes a decisive contribution to improving animal health, protecting animal welfare and strengthening Veterinary Services. The Organisation provides transparent information on world’s animal health situation, and promotes international standards, particularly in terms of the safety of trade in live animals and animal products. More information can be found on WOAH’s website. 

Joining WOAH means taking part in the development of one of the leading international organisations, recognised and associated with other multilateral institutions, in the field of worldwide health. It means helping to build a global approach to health, combining animal and human health in a “One Health” approach. It means joining teams motivated by the impact of their actions, the sense of their collective commitment and their recognised professionalism in their respective fields of expertise. 

WOAH’s headquarters are based in Paris. The Organisation is present on every continent through 13 Regional or Sub-regional Representations. WOAH has 250 staff members, two-thirds of whom are based at headquarters. This position is located in Paris.

Description du poste

Positioning anf reporting

Under the authority and direct supervision of the Head of Human Resources.

Job purpose

The Payroll Specialist is responsible for ensuring the accuracy, reliability and compliance of payroll and social contributions in line with legal requirements, collective agreements, the Organisation’s specific rules, and deadlines. He/she contributes to securing the payroll process, from the preparation of payslips through to the payment of salaries and social contributions.

Missions et activites

Payroll Processing

• Collect, verify, and input variable payroll elements (absences, bonuses, pay increases, sickness benefits, staff entries and exits, and preparation of final settlements).
• Prepare payslips in compliance with labour legislation, collective agreements, and the Organisation’s specific rules and agreements.
• Check the consistency and compliance of payslips.
• Generate the monthly payroll journal entry to be integrated into the accounting software, ensuring accuracy and completeness in line with accounting and analytical requirements.

Social Declarations

• Prepare monthly, quarterly, and annual social declarations (DSN, DPAE, pension funds, health insurance, staff enrolments and terminations).
• Monitor regulatory developments impacting social contributions.
• Liaise with social bodies (URSSAF, pension funds, health insurance providers), make declarations regarding sickness, maternity and paternity leave to Social Security and insurance providers, and follow up on reimbursements.
• Manage the organisation’s pension schemes (contributions, payments, retirees).

Payment Preparation

• Prepare payroll payment files for headquarters and regional offices, including allowances, overtime, loans, family benefits (SEPA transfers or other).
• Establish and track payment schedules for social security contributions.
• Monitor balances and validate payments to social organisations in collaboration with the Accounting Unit.

Support, Control and Reporting

• Respond to employees’ payroll queries and issue employment-related attestations.
• Contribute to the preparation of post-payroll reports (dashboards, provisions, payroll journal, payroll/accounting reconciliations).
• Take part in internal and external payroll and social contribution audits.

Profil requis

Qualifications et experience

Required qualification

·        Two to three-year post-secondary diploma (BTS, DUT, or Bachelor’s degree) in accounting, human resources management, or payroll (e.g. DUT GEA, HR degree).

·        At least 3 years’ relevant experience in a similar position.

·        Good command of English.

Additional experience

·        Proficiency in payroll software (ideally Sage, Sylae, Cegid, ADP, etc.) and social declaration processes (DSN).

·        Ability to work with HRIS and in a digitalised environment.

Required skills

Technical skills

·        Strong expertise in payroll processing and labour/social legislation.

·        Proficiency in Excel and office software tools.

Interpersonal skills

·        Rigour, confidentiality, and discretion.

·        Reliability, autonomy, and respect for deadlines.

·        Strong organisational and prioritisation skills, with attention to detail.

·        Team spirit, good interpersonal skills, and client service orientation.

Informations complémentaires

Working conditions

·        Salary: based on qualifications and experience.

·        Contract type: WOAH Staff – Fixed-term contract.

·        Duration: Two (2) years, renewable.

·        Location: WOAH Headquarters, 12 rue de Prony, 75017 Paris, France.

·        Full-time position based in Paris headquarters, involving long periods seated at a computer. May include international missions.

General information

WOAH places strong importance on a multicultural and positive work environment.
WOAH is an equal opportunities employer and welcomes applications from all qualified candidates, regardless of their origin, gender, beliefs, or opinions. If you are interested in this position, please complete your online application no later than October 22, 2025. APPLY HERE