Logistics Manager

Terre des hommes is looking for a proactive, energetic, and organised Logistics Manager, to join its team in Kyiv, Ukraine (with the possibility of traveling between local offices), to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date as soon as possible

Contract 6 months (with possibility of extension)

Probation period 3 months

Location Kyiv, Ukraine (with the possibility of traveling between local offices)

Deadline for applications: Recruitment will be ongoing until the position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries.

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

For more information, please check https://www.tdh.ch/enhttps://tdh-ukraine.org/en www.facebook.com/TdhUkraine/

MAIN RESPONSIBILITIES

The main purpose of the position is to support the implementation of procurement activities regarding the projects and the base(s) of TDH, more specifically: Assist the Logistic Coordinator in the Management of the Supply Chain by sustaining the following domains, Procurement, Stock Management / Warehousing, Human Resources, Reporting.

Procurement Responsibilities

• Carry out sourcing and market assessments at the local level.
• Elaborate and update price lists and supplier files.
• Identify new suppliers together with the Logistic Coordinator and continuously research new sources of supply to benefit the organization.
• Manage Tdh purchasing procedures as well as those required by donors funding the programs.
• Assist the Logistic Coordinator in establishing and updating purchasing timelines, considering procurement tables, operational timelines, and logistical constraints.
• Ensure effective communication with Program Managers throughout all stages of the purchase process.
• Support the Logistic Coordinator in monitoring and adhering to budgetary lines related to logistics.
• Receive, approve, and process requests for quotations (RFQs) and internal order forms; organize and manage the procurement process.
• Prepare purchasing documents and draft contracts in line with Tdh procedures.
• Ensure all purchasing documents are complete, properly filed, and archived according to Tdh procedures.
• Verify that all collected documents comply with Tdh, donor, and national legal requirements.
• Maintain a proper filing system for all procurement files and regularly update the procurement follow-up tool.
• Identify suppliers and collect quotations according to activity needs, ensuring all required information is accurately completed.
• Select suppliers and negotiate prices, delivery schedules, and terms of service.
• Draft framework, goods, and service contracts, and follow up on their renewal.
• Ensure the quality of purchases and timely delivery of goods and services.
• Provide invoices and receipts to the administration department in accordance with organizational rules.
• Ensure the continuous supply of recurrent items (e.g., office supplies, cleaning materials, drinking water, etc.).
• Update and share a weekly procurement follow-up report.
• Coordinate with the finance team to support payments and proper archiving of documents.
• Report any supplier-related problems to the Logistic Coordinator.
• Prepare any other procurement-related reports as requested by the Logistic Coordinator.

Stock Management / Warehousing Responsibilities

• Select appropriate storage locations and develop plans to ensure the security and proper management of these sites.
• Ensure that all materials are stored under suitable and safe conditions.
• Ensure that established procedures are followed for all stock check-ins and check-outs.
• Verify that all stock-related documentation is accurate, complete, and properly filed.
• Conduct and document monthly physical stock inventories.
• Support the Logistic Coordinator in ensuring that available assets adequately meet support and program needs.
• Maintain accurate and up-to-date equipment follow-up records.

Operations Responsibilities

• Support the Logistic Coordinator in ensuring that procurement support effectively meets program expectations.
• Maintain a strong level of communication and coordination between Program and Procurement teams.
• Ensure the quality management and reporting of all storage operations.
• Supervise the transport and delivery of all stock items to ensure timeliness and quality.
• In close collaboration with the Program team, assist the Logistic Coordinator in managing stock reconciliation activities.

Human Resources Management Responsibilities

• Support the Logistic Coordinator in analyzing and determining procurement staffing needs.
• Collaborate with the Logistic Coordinator to supervise the recruitment, training, and management of the Procurement team according to identified requirements.
• Assist the Logistic Coordinator in conducting performance evaluations for members of the logistics team and support field logisticians in this process.
• Directly manage assigned subordinates and provide indirect supervision to their teams.
• Ensure, in collaboration with the Logistic Coordinator, that all Procurement staff receive appropriate appraisals and training from their line managers.
• Assist the Logistic Coordinator in organizing regular team meetings with the Procurement staff.

Partnership Management Responsibilities:

• Review of partners procurement guidelines, files and validation in line with agreements with partners
• Visit Partner offices during field trips
• Support the Logistics Coordinator in developing and managing capacity building tools and plans for partners
• Support in Due diligence of partners.

Reporting Responsibilities

• Consolidate and submit monthly logistics reports.
• In collaboration with the Logistic Coordinator, provide necessary information to support the preparation of donor logistical interim and final reports.

Other Responsibilities

• Comply with the Tdh Code of Conduct and actively promote the Child Safeguarding Policy.
• Report any serious cases of child abuse identified within Tdh’s areas of intervention, while maintaining strict confidentiality.
• Adhere to and enforce all current administrative and logistical policies and procedures.
• Attend relevant coordination meetings in the field of logistics and procurement in the absence of Logistics Coordinator (e.g., UNHAS, Logistics Cluster, working groups, and partner meetings).
• Perform other related duties as assigned; responsibilities listed above are representative but not exhaustive.

YOUR PROFILE

Education:
Formal education or training in Supply Chain Management, Logistics, or a related field is required. Equivalent professional experience may be considered in place of formal education.

Experience:

• Minimum 3–5 years of proven experience in logistics and procurement management, preferably within the humanitarian or NGO sector.
• Demonstrated experience in supply chain coordination, warehousing, transport management, and procurement processes.
• Experience in team supervision and capacity building.
• Previous involvement in emergency response operations is a strong asset.

Knowledge and Skills:

• Strong understanding of Ukrainian procurement, labor, and logistics laws.
• Advanced IT proficiency, including Microsoft Office Suite, Internet tools, and familiarity with servers.
• Excellent organizational, planning, and time management skills.
• Strong negotiation, analytical, and problem-solving abilities.
• Proven ability to work under pressure and adapt to challenging or rapidly changing environments.
• Excellent communication, interpersonal, and coordination skills, with a diplomatic and professional approach.
• High level of initiative, autonomy, and attention to detail.

Languages:

• Fluent in Ukrainian and English (both written and spoken).

Other Assets:

• Valid driving license is desirable.
• Motivation to work in an international and intercultural context with respect for Tdh’s values and policies.

TO APPLY:

Qualified applicants are encouraged to submit their application (CV and motivation in English) to ukr.hr@tdh.org. Please indicate in the subject of the email the position “Logistics Manager”.

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only those candidates that are short-listed for interviews will be notified.

We encourage qualified candidates to submit resumes as soon as possible, as applications will be considered on a rolling basis.

TdH is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

How to apply

TO APPLY:

Qualified applicants are encouraged to submit their application (CV and motivation in English) to ukr.hr@tdh.org. Please indicate in the subject of the email the position “Logistics Manager”.

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.