Project Coordinator

JOB TITLE: Project Coordinator

LOCATION: Beirut, Lebanon

ABAAD PURPOSE:

ABAAD aims at achieving gender equality as an essential condition to sustainable social and economic development in the MENA region. ABAAD has a proven record in working in addressing GBV in emergency settings.

JOB PURPOSE:

ABAAD is seeking an experienced and proactive Project Coordinator to manage the planning, implementation and evaluation of GBV prevention and response services project.

REPORTING LINES:

Post holder reports to: Director of ABAAD

KEY RESPONSIBILITIES:

• Responsible of the management and implementation of the project activities
• Responsible of grant management including budget, procurement
• Prepare work plans, follow up on field implementation with Implementation unit for timely and efficient implementation
• Develop budget spending plan for the efficient and effective implementation of the project within the set budget parameters;
• Develop a schedule for project completion that effectively allocates the resources to the activities;
• Develop, in close coordination with the MEL team, a MEL framework, in addition to all other MEL tools required for the effective implementation of the project including measurable indicators;
• Develop forms and records to document project activities as per the donor’s and ABAAD’s internal requirements
• Set-up files to ensure that all project information is appropriately documented and secured;
• Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project;
• Establish a communication plan to update stakeholders including project staff in the organization on the progress and impact of the project;
• Review the quality of the work completed with the project support team on a regular basis to ensure that it meets the project standards;
• Ensure the project implementation is in compliance with all donors’/partners’ procedures and regulations (procurement, financial, etc…);
• Monitor and approve all budgeted project expenditures;
• Monitor any potential risks, through developing risk-management plan to avoid any delay or challenges that might affect the effectiveness of the project implementation;
• Capture learning and document the work of successful stories, to ensure that the projects’ inputs are producing positive results in the lives of persons of concern
• Write narrative reports on the project for management and for donors;
• Facilitate learning and linkages among local staff and partner organizations;
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly);
• Manage all project funds according to established accounting policies and procedures;
• Ensure that all financial records for the project are up to date;
• Work closely with the finance officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements;
• Ensure that the project deliverables are on time, within budget and at the required level of quality;
• Evaluate the outcomes of the project as established during the planning phase
• Prepare payment and cash requests as needed;

SKILLS AND COMPETENCE:

• Minimum of five years of experiences (NGO is a must)
• University degree in social science or related discipline, including gender and development;
• Proven track record of working in a similar capacity with the national and/or international NGOs in the region;
• Knowledge of gender and gender equality;
• Experience in field coordination, monitoring and follow up;
• Experience in project management and coordination;
• Highly skilled in report writing in both languages (Arabic and English – French is a plus);
• Excellent oral and written communication skills in English and Arabic including demonstrable ability to work with others and as part of a team;
• Knowledge and skills in computer usage including word, excel, power point, Good organizational skills;
• Demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards.
• Takes responsibility for own work and delegated project/processes (including some leadership);
• Anticipates problems and regularly provides solutions.

Data Protection and Retention:

Data Collection: ABAAD will process the information you provide in your application for the purpose of evaluating your suitability for the advertised position. This data may include personal information such as your name, contact details, education, work experience and samples, and other relevant information.

Data Retention: ABAAD will retain your data for a period of up to 7 years following project completion. This retention period may be extended in specific circumstances, such as legal obligations or ongoing disputes. ABAAD may further retain your name and date of application in the organisation’s internal supplier log.

Data Security: ABAAD is committed to protecting your personal data. We have implemented appropriate technical and organisational measures to ensure the security of your data.

Your Rights: You have the right to access, rectify, or erase your personal data, as well as the right to restrict or object to its processing. You may withdraw your application and request the deletion of your data by email. You also have the right to data portability.

Data Sharing: Your data may be shared with relevant third parties, such as background check providers or reference checkers, as necessary for the recruitment process.

How to apply

Interested candidates in this position should send their CV and Cover Letter to careers@abaadmena.org and include the job title "Project Coordinator" in the email subject by November 25, 2025.

Applications received after the closing date will not be considered.

Only shortlisted candidates will be contacted.