Programme Management Internship

This internship offers a unique opportunity to contribute to the efficiency and effectiveness of UNOPS AUMCO's project portfolio. You will gain hands-on experience in project management, data analysis, and PMO support, working alongside experienced professionals in a dynamic international environment. This role provides valuable exposure to the inner workings of a PMO and its impact on project success.

The Programme Management Office (PMO) is crucial for providing AUMCO with the necessary structures, tools, and techniques to ensure effective governance, management, decision-making, and resourcing at the portfolio level. This includes project development, inception, and delivery. The PMO ensures adherence to project management policies, processes, and methods according to organizational standards, acting as the Quality Assurance capacity for both substantive and administrative project elements. This role supports the PMO in enhancing its capacity and contributing to AUMCO's strategic priorities.

The Programme Management Intern will support the activities aimed at increasing project management office capacity, assisting with data collection, analysis, project health checks, meeting coordination, knowledge sharing, and the development of program management dashboards. The intern will contribute to the harmonization of PMO templates and the rollout of tools, supporting documentation management processes and providing routine oversight of project financial data.

1. Duties and Responsibilities

The main functions of the Programme Management Office (PMO) Intern include: 

• Providing support to the Programme Management Office Team with the extraction and collection of data from different sources. Assist in the analysis and structuring of data, and compiling periodic updates to management.
• Support in conducting periodic project health checks of projects against an established success criteria, coordinating the quarterly and monthly assurance of projects, as well as improving the Project Management maturity within the MCO.
• Provide support to PMO in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points.
• Assist in coordinating knowledge sharing sessions, as required, in terms of preparing learning materials, presentation slides etc.
• Assist with the compilation and distribution of progress reports, lessons learned and best practice; and periodic newsletters.
• Support in developing program management dashboards, updating and administering of the dashboard. 
• Prepare analysis reports, data visualization and other resources to support the PMO Team and the Head of Programme in monitoring and decision making.
• Support in the harmonization of Programme Management Office templates and rollout of tools. Support in documentation management processes through review of projects’ documentations.
• Supporting the PMO in providing routine oversight and analysis of project financial data within the available dashboards and oneUNOPS tools available.
• Assist in rolling out of the capacity building and training plan on program management.
• Support in the design and roll-out of necessary systems and processes to strengthen programme management.
• Participate in HoP or PMO-led meetings and initiatives with the aim of building experience around  Project Management. Perform support duties by taking meeting minutes during senior management meetings. Meeting preparation.
• Provide administrative support to the Head of Programme when required.
• Perform other tasks as assigned by the supervisor.

2. Learning elements

• The incumbent will have full access to the AUMCO portfolio project files, in particular to files and products developed in the context of the implemented activities at the country level. 
• The incumbent will also have full access to UNOPS intranet, the Project ERP system and the Communities of Practice (COPs) in Project Management, Gender Mainstreaming, Innovation and Research, Sustainable Infrastructure, etc.   
• The incumbent will have the opportunity to join any relevant high-level meetings, and get exposure to key stakeholders such as other UN agencies (UNFCCC, UNEP, UNDP, UNU), several country and multi-partner donors, international non-governmental organizations and representatives from country beneficiary. 

3. Participation in training courses

• The incumbent will have access to the UNOPS Learning Zone and can access training in Programme Management, Gender Mainstreaming, Coaching, and mandatory training as per UNOPS policy.