Bid & Proposal Manager

Work location: Gatineau, Quebec, or remote from Quebec or a time zone between GMT-7 and GMT+3

Contract type: Open-ended employee contract in Quebec / consulting contract outside Quebec

Status: Full-time

Work schedule: 37.5 hours, Monday through Friday for employee contracts / 220 days per year for consulting contracts

Compensation: between CAD 51,000 and CAD 58,000 gross annually for an employee contract / between USD 150 and USD 200 per day for a consulting contract

Benefits: annual bonus based on individual performance; for a salaried contract in Quebec, 50% coverage of group health insurance, contribution to a retirement savings plan, 3 days of remote work per week, and a policy allowing remote work abroad

Start date: June 2026

WELCOME TO BAASTEL!

Baastel is a consulting firm providing cutting-edge services in the field of sustainable development. Founded in 1989, Baastel was born out of a desire to address the growing challenges related to the environment, social equity, inclusive economic development, and aid effectiveness. Since then, we have contributed to major global advancements: from multilateral environmental agreements—particularly those on climate and biodiversity—to the promotion of gender equality, inclusive economic development, and effective governance. Our services have also evolved to cover all stages of the life cycle of an international development project, program, or policy: strategic planning, design, implementation, monitoring, and evaluation.

With a presence and offices on four continents, our multilingual team (English, French, Spanish, Portuguese) of some 40 experts works with nearly 200 affiliated external consultants and a broader network of some 2,000 international and national experts from around the world. We also maintain close relationships with several centers of expertise in developing countries, as well as with regional and national experts whom we can call upon for specific interventions in their regions.

ROLE AND RESPONSIBILITIES

Reporting to the Head of Unit, the Bid & Proposal Manager actively contributes to the growth of the company’s business by identifying business opportunities, responding to requests for proposals, and managing the administrative aspects of various projects for the Environment Unit. They seek to develop business opportunities worldwide and must build trusting relationships with Baastel’s partners and clients.

The role is centered on business development, proposal coordination, and contract and administrative management. It does not involve technical supervision or operational project implementation in the field.

MAIN RESPONSIBILITIES:

Proposal Development

• Identify, analyze, and qualify business opportunities relevant to Baastel
• Coordinate the development of high-quality technical and financial proposals in collaboration with technical experts
• Develop and maintain strategic partnerships
• Build, structure, and mobilize networks of experts in support of opportunities and projects

Contractual & Administrative Management

• Ensure contracting, budget follow-up, and financial compliance of awarded contracts
• Supervise project invoicing in collaboration with the Financial Assistant
• Maintain strong and constructive relationships with clients and consultants
• Ensure compliance with contractual obligations and Baastel quality standards
• Anticipate and proactively resolve administrative and operational issues related to contracts

Information Management and Process Improvement

• Ensure the quality and updating of project- and consultant-related data
• Contribute to the continuous improvement of internal tools and processes
• Support information sharing and internal coordination of business development activities

REQUIRED QUALIFICATIONS

• Bachelor’s degree in management, business, administration, or a related field.
• 2 to 5 years of experience in business development and writing business proposals, ideally in the field of international development or a related field.
• Strongly preferred: experience coordinating technical and financial proposals for institutional donors (EU, World Bank, UN agencies, bilateral cooperation agencies, etc.)
• Previous experience working on environmental and/or social and economic development issues is an asset

ESSENTIAL SKILLS

• Excellent written and verbal communication skills in French and English – proficiency in Spanish is a plus
• Proficiency in Microsoft Office: Word formatting is essential; comfort using Teams and OneDrive
• Ability to prioritize tasks and meet deadlines
• Strong attention to detail
• Independence, efficiency, and a sense of initiative
• Coordination and teamwork