Drive efficient logistics and supply chain operations by delivering reliable support in freight transportation, customs clearance, inventory distribution, and contract execution across healthcare initiatives.
The incumbent ensures the effective, timely, and compliant execution of logistics and supply chain operations for UNOPS projects in Uzbekistan, with a focus on the importation, transportation, storage, installation, and distribution of medical equipment. The role supports the implementation of robust logistics management systems, coordinates with suppliers, freight forwarders, and government authorities, and ensures adherence to UNOPS Financial Regulations and Rules, procurement policies, and national regulatory requirements. Operating under the guidance of the Procurement Senior Manager, the incumbent monitors shipment progress, manages risks, and facilitates smooth end-to-end delivery to project destinations.
Execute the logistics and supply chain operations ensuring compliance with UNOPS Financial Regulations and Rules, Procurement Manual, and other applicable prescriptive content documents;
Provide support in the design, planning, and implementation of an appropriate logistics management system for handling the incountry logistical operations for the UNOPS projects in Uzbekistan, including, but not limited to, development of rosters of local service providers and establishment of LTAs and BPAs, as necessary, for customs clearances, storage and transportation of medical equipment throughout the country, etc.
Under the overall guidance of the Procurement Senior Manager, liaise with the suppliers and beneficiaries to ensure the development of an appropriate transportation, storage, distribution, and installation plan for each contract;
Develop a monitoring tool for all the logistics activities and keep it up-to-date at all times; monitor the progress of all the shipments per the relevant contracts; keep all the relevant stakeholders updated about the procured items’ status from the time of order until it is delivered and installed at final destinations; maintain all the logistics-related documents and files;
Liaise with suppliers and ensure timely submission of applications for the registration of medical equipment at the relevant National Regulatory Authorities of the Republic of Uzbekistan;
Liaise and coordinate with suppliers, freight forwarders, and different government offices to ensure efficient and effective customs clearance processes for all imported goods;
Liaise and coordinate with suppliers and end-users to ensure timely transportation of the equipment to the designated locations, including loading and unloading activities; ensure issuance of proper documentation, i.e. delivery notes, packing list, insurance policies, etc.;
Liaise and coordinate with suppliers and end-users to ensure timely completion of installation and end-user training activities at the final destinations;
Keep the direct supervisor informed of the work progress and any risks or issues as they arise; Monitor the performance of the suppliers and provide inputs for supplier performance reports;
Follow-up on end-users' possible complaints regarding the quality of the goods at reception time and report timely to the responsible Procurement Officer(s) for follow-up; Travel to the regions within Uzbekistan to support the projects’ operations, as necessary;
Conduct trainings for colleagues and other project stakeholders on logistics-related processes and procedures.
Assist in the preparation and synthesis of lessons learned and best practices in logistics as well as procurement. Perform other related duties as may be assigned.